Job highlights
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Qualifications
Demonstrated track record in special events management in a highly matrixed and customer centric environment
Includes experience managing high volume vendor relationships and large format builds
Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines with proactive communication, thorough planning and execution and allocating/providing resources, additional support or training
Highly effective interpersonal and communication skills
Ability to consistently maintain a professional, calm and friendly manner in creating positive customer experiences externally and internally
Proven problem-solving skills with the ability to identify potential issues that may impact organizational productivity and/or compliance and address proactively and timely
Effective project management and event management skills in a dynamic environment with multiple stakeholders
Experience in positively managing change including anticipating and championing organizational change, creating contingency plans, proactively considering short-term and long-term impact
Experience in negotiating services and managing service level agreements
Ability to do local travel; requires access to reliable transportation at all times on an immediate basis
Benefits
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations
Visit Rewards & Benefits to see more details
Compensation – Our goal is to ensure you have a competitive base salary
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution
As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees
The number of days will increase based on seniority level
You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year
Tuition Assistance - We support the career development of all employees
This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization
Responsibilities
Under broad supervision, this position is responsible for effectively developing, planning, managing and implementing events aligned with the division’s fundraising campaigns to ensure overall success of division revenue, health impact and volunteer engagement goals
This includes independently managing all aspects of event planning and execution including engaging, organizing and managing internal and external partners, proactively assessing and evaluating needs and providing recommendations to improve upon events and customer experiences, and detailed project management
This position will oversee events budgets and ensures expenses are within approved annual budget
Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs
Plans, manages and implements assigned events
Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence
Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience
Provides consultation and support to additional markets as assigned
Researches, secures, manages and evaluates vendors to provide needed services at assigned events within purchasing and operating guidelines and within budget
Solicits competitive bids for all event needs; proactively finds ways to cut costs
Collaborating with Development and Communications & Marketing, plans visual and interactive event elements, and designs and produces printed materials such as invitations, flyers, bidder paddles, presentations, signage and other pieces as needed while adhering to American Heart Association’s branding guidelines
Ensures all collateral and signage needs are met and produced on schedule
Provides staff leadership in the areas of event volunteer recruitment, orientation and training
Develops staffing plan and leads volunteer recruitment and management for assigned events
Demonstrates comprehensive understanding of sponsor benefits and ensures delivery of all sponsor benefits year-round for assigned events
Develops innovative ways to showcase sponsors and highlight their activations at American Heart Association events
Secures necessary permits for assigned events
Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines
Proactively communicates and coordinates efforts and timelines with staff and volunteer partners to ensure maximum collaboration aligned with achieving campaign goals
Job description
As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

We are bringing our mission to life across Arizona. Come join us! We are currently hiring an Event Planning Director based in the Greater Phoenix Area. This position will support our Greater Phoenix Division and Southern Arizona Division offices.

Under broad supervision, this position is responsible for effectively developing, planning, managing and implementing events aligned with the division’s fundraising campaigns to ensure overall success of division revenue, health impact and volunteer engagement goals. This includes independently managing all aspects of event planning and execution including engaging, organizing and managing internal and external partners, proactively assessing and evaluating needs and providing recommendations to improve upon events and customer experiences, and detailed project management. This position will oversee events budgets and ensures expenses are within approved annual budget.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.
• Plans, manages and implements assigned events. Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience. Provides consultation and support to additional markets as assigned.
• Researches, secures, manages and evaluates vendors to provide needed services at assigned events within purchasing and operating guidelines and within budget. Solicits competitive bids for all event needs; proactively finds ways to cut costs.
• Collaborating with Development and Communications & Marketing, plans visual and interactive event elements, and designs and produces printed materials such as invitations, flyers, bidder paddles, presentations, signage and other pieces as needed while adhering to American Heart Association’s branding guidelines. Ensures all collateral and signage needs are met and produced on schedule.
• Provides staff leadership in the areas of event volunteer recruitment, orientation and training. Develops staffing plan and leads volunteer recruitment and management for assigned events.
• Demonstrates comprehensive understanding of sponsor benefits and ensures delivery of all sponsor benefits year-round for assigned events. Develops innovative ways to showcase sponsors and highlight their activations at American Heart Association events.
• Secures necessary permits for assigned events
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.
• Proactively communicates and coordinates efforts and timelines with staff and volunteer partners to ensure maximum collaboration aligned with achieving campaign goals.
• Five (5) years of experience with:
• Demonstrated track record in special events management in a highly matrixed and customer centric environment. Includes experience managing high volume vendor relationships and large format builds.
• Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines with proactive communication, thorough planning and execution and allocating/providing resources, additional support or training.
• Highly effective interpersonal and communication skills. Ability to consistently maintain a professional, calm and friendly manner in creating positive customer experiences externally and internally.
• Proven problem-solving skills with the ability to identify potential issues that may impact organizational productivity and/or compliance and address proactively and timely.
• Effective project management and event management skills in a dynamic environment with multiple stakeholders.
• Experience in positively managing change including anticipating and championing organizational change, creating contingency plans, proactively considering short-term and long-term impact.
• Experience in negotiating services and managing service level agreements
• Ability to do local travel; requires access to reliable transportation at all times on an immediate basis.

Here are some of the preferred skills we are looking for:
• Knowledge of the American Heart Association’s standards and procedures.
• Experience with sales or fundraising strategies.
• Experience managing staff and volunteers.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, ****** orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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