Event Production Coordinator

Location

Baner, Pune, Maharashtra

Full job description

Job Title: Event Coordinator

Company: Mayka Blessing Events Pvt. Ltd.

Location: Baner, Pune

Job Type: Full-time

Experience: 1–3 years preferred in the events or hospitality industry

Department: Production / Client Servicing / Operations

Job Summary

We are looking for a dynamic and proactive Event Coordinator to join our growing team at Mayka Blessing Events Pvt. Ltd. The ideal candidate will be responsible for managing event planning, venue coordination, client meetings, quotation handling, recce visits, and ensuring seamless event execution.

Key Responsibilities1. Client Coordination & Communication

Schedule and attend client meetings to understand requirements and expectations.

Build strong relationships with clients through professional communication and timely follow-ups.

Assist in event concept presentations and pre-event discussions.

2. Venue & Vendor Coordination

Conduct site visits (recce) for venue finalization and feasibility checks.

Coordinate with venue management, decorators, caterers, AV teams, etc.

Ensure all vendor services are aligned with the event plan and quality standards.

3. Quotation & Documentation

Prepare event budgets and quotations based on client requirements.

Negotiate pricing and timelines with vendors.

Maintain event-related documentation including approvals, contracts, and checklists.

4. Event Planning & Execution

Oversee end-to-end planning from setup to dismantling.

Ensure timelines and deliverables are met with precision.

Be present on-site during events for coordination and client satisfaction.

5. Logistics & Operations

Coordinate logistics such as transport, permissions, equipment, and manpower.

Monitor inventory and event materials before and after every project.

✅ Requirements

Bachelor’s degree in Event Management / Hospitality / Mass Communication or related field.

Minimum 1 year of relevant experience (internship included).

Excellent communication and interpersonal skills.

Strong time management and problem-solving abilities.

Proficiency in MS Office, Google Sheets, and basic quotation formatting.

Preferred Skills

Knowledge of Pune & Maharashtra event venues and vendors.

Experience in corporate events, weddings, exhibitions, or social events.

Ability to multitask under pressure and meet tight deadlines.

Job Types: Full-time, Fresher

Pay: ₹+,348.67 - ₹37,4+1.08 per month

Schedule:

Day shift

Work Location: In person