Job Description
Key Responsibility Areas (KRAs)
Corporate Event Production & Operations Manager
1. Event Production Planning & Execution
• Lead end-to-end production planning for corporate events, conferences, exhibitions, launches, and experiential activations.
• Translate creative concepts into executable production plans with accurate timelines and deliverables.
• Prepare detailed production schedules, run-of-show (ROS), and technical execution plans.
• Ensure flawless on-ground execution aligned with client expectations and brand standards.
2. Operations & Logistics Management
• Manage event logistics including venue coordination, permissions, site inspections, vendor movements, and manpower deployment.
• Oversee setup, rehearsals, live event operations, and dismantling within defined timelines.
• Anticipate operational risks and implement contingency plans.
• Ensure compliance with safety, legal, and venue regulations.
3. Vendor & Partner Management
• Identify, negotiate, onboard, and manage vendors (fabrication, AV, lighting, sound, staging, dcor, logistics, etc.).
• Finalize vendor scopes, timelines, and commercials.
• Monitor vendor performance, quality, and adherence to SLAs.
• Control vendor costs while maintaining quality benchmarks.
4. Budgeting & Cost Control
• Prepare detailed event production budgets and cost estimates.
• Track actuals vs. planned budgets and ensure cost efficiency.
• Negotiate best commercial terms with vendors and suppliers.
• Ensure accurate billing, PO management, and vendor payment coordination.
5. Team & Resource Management
• Lead and coordinate production executives, site managers, and freelancers.
• Allocate roles and responsibilities clearly across teams.
• Conduct daily task reviews, site briefings, and post-event debriefs.
• Mentor junior team members and improve operational efficiency.
6. Client Coordination & Stakeholder Management
• Act as the primary production SPOC for clients and internal teams.
• Participate in client meetings, recce visits, and technical discussions.
• Communicate timelines, dependencies, and production feasibility clearly.
• Manage client expectations and ensure timely issue resolution.
7. Quality Control & Risk Management
• Ensure high production quality across all event elements.
• Conduct pre-event checks and technical rehearsals.
• Identify risks related to timelines, vendors, weather, safety, or permissions.
• Implement corrective actions swiftly during live events.
8. Process, Documentation & Reporting
• Maintain production checklists, MOMs, vendor agreements, and operational SOPs.
• Ensure proper documentation for events including drawings, layouts, and approvals.
• Prepare post-event reports covering execution, challenges, and learnings.
• Continuously improve operational processes and workflows.
9. Cross-Functional Coordination
• Work closely with Creative, Client Servicing, Finance, and Business Development teams.
• Provide production inputs during proposal and pitch stages.
• Support feasibility analysis and costing during pre-sales.
10. Continuous Improvement & Innovation
• Stay updated with new event technologies, materials, and production trends.
• Suggest innovative production solutions to enhance event experience.
• Improve turnaround times, vendor efficiency, and cost optimization methods.
Corporate Event Production & Operations Manager
1. Event Production Planning & Execution
• Lead end-to-end production planning for corporate events, conferences, exhibitions, launches, and experiential activations.
• Translate creative concepts into executable production plans with accurate timelines and deliverables.
• Prepare detailed production schedules, run-of-show (ROS), and technical execution plans.
• Ensure flawless on-ground execution aligned with client expectations and brand standards.
2. Operations & Logistics Management
• Manage event logistics including venue coordination, permissions, site inspections, vendor movements, and manpower deployment.
• Oversee setup, rehearsals, live event operations, and dismantling within defined timelines.
• Anticipate operational risks and implement contingency plans.
• Ensure compliance with safety, legal, and venue regulations.
3. Vendor & Partner Management
• Identify, negotiate, onboard, and manage vendors (fabrication, AV, lighting, sound, staging, dcor, logistics, etc.).
• Finalize vendor scopes, timelines, and commercials.
• Monitor vendor performance, quality, and adherence to SLAs.
• Control vendor costs while maintaining quality benchmarks.
4. Budgeting & Cost Control
• Prepare detailed event production budgets and cost estimates.
• Track actuals vs. planned budgets and ensure cost efficiency.
• Negotiate best commercial terms with vendors and suppliers.
• Ensure accurate billing, PO management, and vendor payment coordination.
5. Team & Resource Management
• Lead and coordinate production executives, site managers, and freelancers.
• Allocate roles and responsibilities clearly across teams.
• Conduct daily task reviews, site briefings, and post-event debriefs.
• Mentor junior team members and improve operational efficiency.
6. Client Coordination & Stakeholder Management
• Act as the primary production SPOC for clients and internal teams.
• Participate in client meetings, recce visits, and technical discussions.
• Communicate timelines, dependencies, and production feasibility clearly.
• Manage client expectations and ensure timely issue resolution.
7. Quality Control & Risk Management
• Ensure high production quality across all event elements.
• Conduct pre-event checks and technical rehearsals.
• Identify risks related to timelines, vendors, weather, safety, or permissions.
• Implement corrective actions swiftly during live events.
8. Process, Documentation & Reporting
• Maintain production checklists, MOMs, vendor agreements, and operational SOPs.
• Ensure proper documentation for events including drawings, layouts, and approvals.
• Prepare post-event reports covering execution, challenges, and learnings.
• Continuously improve operational processes and workflows.
9. Cross-Functional Coordination
• Work closely with Creative, Client Servicing, Finance, and Business Development teams.
• Provide production inputs during proposal and pitch stages.
• Support feasibility analysis and costing during pre-sales.
10. Continuous Improvement & Innovation
• Stay updated with new event technologies, materials, and production trends.
• Suggest innovative production solutions to enhance event experience.
• Improve turnaround times, vendor efficiency, and cost optimization methods.
💡 Quick Summary
Seeking a career-building opportunity? The Event production & ops manager position is now open for candidates interested in the Event Management Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.