Job Description
Job Title: Project Manager
Group/Team: Production
Location: Sydney, Hybrid
Employment Type: Full-time, Permanent
Travel Requirements: 15-20%
WHO WE ARE
OPUS AGENCY
The Opus Agency, Asia Pacific is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand.
The world’s leading brands and upstart category creators trust Opus Agency with their flagship programs and holistic event portfolios. Across four decades, our story is one of realisation—a realisation of outstanding talent, a nurtured culture, and integrated end-to-end capabilities. To us, it's simple: success is propelled through the power and potential of people coming together.
WHAT WE ARE LOOKING FOR
The Project Manager is an organised, solutions-focused professional who plays a key role in delivering seamless event and content experiences. Working closely with Producers, Creative teams, and suppliers, you will manage logistics, timelines, budgets, and stakeholder communication to ensure projects are delivered on time, on brief, and to a high standard.
This role is ideal for someone who enjoys variety, thrives in a fast-paced agency environment, and is eager to grow their expertise across live events, digital broadcasts, and integrated campaigns.
YOU SHOULD HAVE
2+ years’ experience in an event, production, or project coordination role within an agency or similar environment
Strong organisational and project management skills with the ability to manage multiple workstreams
Experience working with suppliers, venues, and external partners
Confident client-facing communication skills
High proficiency with G Suite (Docs, Sheets, Slides)
Agency experience highly desirable
Degree or diploma in a related discipline preferred but not required
RESPONSIBILITIES
As a Project Manager, you will support the delivery of events and content projects from brief through to execution and post-event. You will be responsible for managing the detail: timelines, logistics, budgets, documentation, and communication supporting your team on delivering exceptional experiences for clients.
Support Producers on client briefs to achieve the best solution aligned to project and client needs
Manage project timelines, action items, and next steps across multiple workstreams
Build and maintain strong, solutions-focused relationships with clients
Research venues, suppliers, and production solutions and make informed recommendations
Manage and coordinate suppliers, including briefing, negotiation, and oversight of services
Assist with budget and financial management, including invoicing, tracking expenditure, and reconciliations
Prepare client-facing documentation, including agendas, presentations, schedules, and report
Set up and manage internal and client-facing documents using G Suite
Brief creative teams on design, editing, and content requirements and manage timelines and deliverables
Support virtual speaker recordings, video editing workflows, and content production
Participate in brainstorming sessions and contribute creative ideas and solutions
Support onsite delivery including bump in, build, show days, and bump out
Delegate tasks to Project Coordinators and relevant team members as required
Manage post-event wrap-up, reporting, and analytics
COMPETENCIES
Event & Project Management
Logistics & Operational Coordination
Supplier & Venue Management
Budget & Financial Tracking
Client Relationship Management
Cross-Functional Collaboration
Attention to Detail & Accuracy
Problem Solving & Troubleshooting
Adaptability & Calm Under Pressure
Self-Starter & Ownership Mindset
Positive, Approachable, and Inclusive Team Player
WHAT YOU CAN EXPECT IN RETURN
High-powered tech to help you perform your best
Work with global, market leading brands
Global travel opportunities
Paid Birthday leave
Paid monthly wellness day
Regular social events
A hybrid work environment
A vibrant, modern workplace
A competitive Paid Parental leave policy
An in-house L&D program
Additional funds allocated to your personal learning & development
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS:
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
This position requires verification of Australian citizenship due to citizenship-based legal restrictions and/or proof of right to work. The ability to meet The Opus Group background screening process are required for this role.
The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), ****** orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Group/Team: Production
Location: Sydney, Hybrid
Employment Type: Full-time, Permanent
Travel Requirements: 15-20%
WHO WE ARE
OPUS AGENCY
The Opus Agency, Asia Pacific is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand.
The world’s leading brands and upstart category creators trust Opus Agency with their flagship programs and holistic event portfolios. Across four decades, our story is one of realisation—a realisation of outstanding talent, a nurtured culture, and integrated end-to-end capabilities. To us, it's simple: success is propelled through the power and potential of people coming together.
WHAT WE ARE LOOKING FOR
The Project Manager is an organised, solutions-focused professional who plays a key role in delivering seamless event and content experiences. Working closely with Producers, Creative teams, and suppliers, you will manage logistics, timelines, budgets, and stakeholder communication to ensure projects are delivered on time, on brief, and to a high standard.
This role is ideal for someone who enjoys variety, thrives in a fast-paced agency environment, and is eager to grow their expertise across live events, digital broadcasts, and integrated campaigns.
YOU SHOULD HAVE
2+ years’ experience in an event, production, or project coordination role within an agency or similar environment
Strong organisational and project management skills with the ability to manage multiple workstreams
Experience working with suppliers, venues, and external partners
Confident client-facing communication skills
High proficiency with G Suite (Docs, Sheets, Slides)
Agency experience highly desirable
Degree or diploma in a related discipline preferred but not required
RESPONSIBILITIES
As a Project Manager, you will support the delivery of events and content projects from brief through to execution and post-event. You will be responsible for managing the detail: timelines, logistics, budgets, documentation, and communication supporting your team on delivering exceptional experiences for clients.
Support Producers on client briefs to achieve the best solution aligned to project and client needs
Manage project timelines, action items, and next steps across multiple workstreams
Build and maintain strong, solutions-focused relationships with clients
Research venues, suppliers, and production solutions and make informed recommendations
Manage and coordinate suppliers, including briefing, negotiation, and oversight of services
Assist with budget and financial management, including invoicing, tracking expenditure, and reconciliations
Prepare client-facing documentation, including agendas, presentations, schedules, and report
Set up and manage internal and client-facing documents using G Suite
Brief creative teams on design, editing, and content requirements and manage timelines and deliverables
Support virtual speaker recordings, video editing workflows, and content production
Participate in brainstorming sessions and contribute creative ideas and solutions
Support onsite delivery including bump in, build, show days, and bump out
Delegate tasks to Project Coordinators and relevant team members as required
Manage post-event wrap-up, reporting, and analytics
COMPETENCIES
Event & Project Management
Logistics & Operational Coordination
Supplier & Venue Management
Budget & Financial Tracking
Client Relationship Management
Cross-Functional Collaboration
Attention to Detail & Accuracy
Problem Solving & Troubleshooting
Adaptability & Calm Under Pressure
Self-Starter & Ownership Mindset
Positive, Approachable, and Inclusive Team Player
WHAT YOU CAN EXPECT IN RETURN
High-powered tech to help you perform your best
Work with global, market leading brands
Global travel opportunities
Paid Birthday leave
Paid monthly wellness day
Regular social events
A hybrid work environment
A vibrant, modern workplace
A competitive Paid Parental leave policy
An in-house L&D program
Additional funds allocated to your personal learning & development
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS:
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
This position requires verification of Australian citizenship due to citizenship-based legal restrictions and/or proof of right to work. The ability to meet The Opus Group background screening process are required for this role.
The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), ****** orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
💡 Quick Summary
Seeking a career-building opportunity? The Event Project Coordinator position is now open for candidates interested in the Transportation & Logistics sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Transportation & Logistics is a plus.
