Job Description
THE POSITION
Westside Commons is currently recruiting for an experienced Event Services Coordinator who will work in collaboration with the Sales & Operations staff to organize, coordinate, and oversee all the events and activities at the Wingspan Event and Conference Center and the Washington County Fairgrounds.
Westside Commons is a 100-acre, multipurpose, year-round event facility that is home of the annual Washington County Fair and hosts a variety of other events. The Event Services Coordinator will be responsible for meeting with clients to determine their event needs, conducting tours of the facility, recommending appropriate space and services, answering questions, and finalizing rental arrangements. Additionally, this position will be responsible for overseeing the services provided to clients such as audiovisual, telecommunications, set-up, maintenance, security, parking, catering, ticketing and admissions, as well as coordinating and overseeing the work of vendors, contractors, admissions and operations staff, volunteers, and security services during events.
The ideal candidate will have experience coordinating all aspects of services provided for events such as consumer shows, trade shows, conventions, performances, sporting events, lectures, conferences, meetings, banquets, receptions, etc. They will also have the ability to use their professional judgment, creativity, and problem-solving skills to ensure events run smoothly and the needs of the clients are being met appropriately. Additionally, they will have the ability to work independently and collaboratively to deliver results in a fast-paced environment, manage and produce high quality projects with multiple timelines, and have effective complex problem-solving skills. It is imperative the individual in this role will be an effective communicator and be able to establish and maintain cooperative working relationships with a variety of individuals from diverse backgrounds.
Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution . Adopted in February 2020, this resolution commits to the equitable delivery of Washington County’s services, resources, and opportunities for growth and development to every county resident.
Essential Job Duties
This position is classified as a Event Services Coordinator. Classification descriptions are typically written broadly. To review this classification, please use this link: Event Services Coordinator.
Minimum Qualifications
Education and Experience:
• An Associate Degree in business or public administration, marketing, event management, or related field and two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR
• Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.
Additional Licenses, Certificates, Physical Abilities and Specialty Requirements:
• Must possess a driver's license valid in the State of Oregon and have an acceptable driving record.
• Must have the ability to become AED and CPR certified within the first +0 days of employment.
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
SUPPLEMENTAL INFORMATION
Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
Our Commitment To You
Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Selection Process
• MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes. Additional preferred qualifications screening may be applied depending on the number of applications received.
• Subject Matter Expert Resume Review: Your resume may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
• Panel Interview(s): Generally, the top 6 – 8 candidates will be invited to participate in a panel interview.
• Conditional Offer: A successful candidate will require to successfully clear a third-party background check as a pre-employment condition and Oregon State comprehensive background check as a condition of continuous employment.
Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Status Of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points .
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-XXXXXX, or e-mail: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Additional Resources.
Questions (?) Regarding This Recruitment
Gregory Garabedian, Talent Acquisition Business Partner
[email protected]
Additional Resources
• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Jobs' Live Application Support at 855-XXXXXX.
Westside Commons is currently recruiting for an experienced Event Services Coordinator who will work in collaboration with the Sales & Operations staff to organize, coordinate, and oversee all the events and activities at the Wingspan Event and Conference Center and the Washington County Fairgrounds.
Westside Commons is a 100-acre, multipurpose, year-round event facility that is home of the annual Washington County Fair and hosts a variety of other events. The Event Services Coordinator will be responsible for meeting with clients to determine their event needs, conducting tours of the facility, recommending appropriate space and services, answering questions, and finalizing rental arrangements. Additionally, this position will be responsible for overseeing the services provided to clients such as audiovisual, telecommunications, set-up, maintenance, security, parking, catering, ticketing and admissions, as well as coordinating and overseeing the work of vendors, contractors, admissions and operations staff, volunteers, and security services during events.
The ideal candidate will have experience coordinating all aspects of services provided for events such as consumer shows, trade shows, conventions, performances, sporting events, lectures, conferences, meetings, banquets, receptions, etc. They will also have the ability to use their professional judgment, creativity, and problem-solving skills to ensure events run smoothly and the needs of the clients are being met appropriately. Additionally, they will have the ability to work independently and collaboratively to deliver results in a fast-paced environment, manage and produce high quality projects with multiple timelines, and have effective complex problem-solving skills. It is imperative the individual in this role will be an effective communicator and be able to establish and maintain cooperative working relationships with a variety of individuals from diverse backgrounds.
Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution . Adopted in February 2020, this resolution commits to the equitable delivery of Washington County’s services, resources, and opportunities for growth and development to every county resident.
Essential Job Duties
This position is classified as a Event Services Coordinator. Classification descriptions are typically written broadly. To review this classification, please use this link: Event Services Coordinator.
Minimum Qualifications
Education and Experience:
• An Associate Degree in business or public administration, marketing, event management, or related field and two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR
• Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.
Additional Licenses, Certificates, Physical Abilities and Specialty Requirements:
• Must possess a driver's license valid in the State of Oregon and have an acceptable driving record.
• Must have the ability to become AED and CPR certified within the first +0 days of employment.
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
SUPPLEMENTAL INFORMATION
Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
Our Commitment To You
Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Selection Process
• MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes. Additional preferred qualifications screening may be applied depending on the number of applications received.
• Subject Matter Expert Resume Review: Your resume may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
• Panel Interview(s): Generally, the top 6 – 8 candidates will be invited to participate in a panel interview.
• Conditional Offer: A successful candidate will require to successfully clear a third-party background check as a pre-employment condition and Oregon State comprehensive background check as a condition of continuous employment.
Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Status Of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points .
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-XXXXXX, or e-mail: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Additional Resources.
Questions (?) Regarding This Recruitment
Gregory Garabedian, Talent Acquisition Business Partner
[email protected]
Additional Resources
• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Jobs' Live Application Support at 855-XXXXXX.
💡 Quick Summary
Seeking a career-building opportunity? The Event Services Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Hillsboro offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
