Job Description
Scheduled Hours
40
Position Summary
Coordinates, implements and manages events for department. Develops and facilitate plans that include logistics, budgeting, space planning, vendor management, program details, communication needs and other details to make events successful. Provides administrative and event support for designated Center.
Job Description
Primary Duties & Responsibilities:
• Manages, coordinates and provides operational functions for both internal and external events, special functions and conferences, etc.
• Develops budget and ensures budget is adhered to.
• Considers appropriate logistics, ensuring space needs, reservations, appropriate permits, consideration of applicable safety precautions, parking, vendor management, food and other details are managed appropriately.
• Builds relationships with university partners at schools, departments and with staff in executive leadership offices, as well as external vendors and attendees.
• Assists in the creation of building usage proposals and conduct site tours with interested parties.
• May provide oversight of large teams of employee and student volunteers to effectively support the rollout of events and activities.
• Facilitates planning meetings with committees and volunteers.
• Assists in the publication and promotion of events.
• Administers conference software.
• May hire, train, supervise/evaluate student workers.
• Reviews and analyzes post events to determine successes and future event improvements.
• Provides logistical and administrative support for Center activities, including event and course management, recruitment, compliance, records and reporting.
• Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
• Normal office environment
Physical Effort
• Typically sitting at a desk or table
Equipment
• Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Education:
Required Qualifications
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Communications, Employee Engagement, Marketing, And Event Planning (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Education:
Preferred Qualifications
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Oral Communications, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Supervisory Management, Team Leadership, Word Proccessing, Written Communication
Grade
G10
Salary Range
$4+,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-+35-114+ and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, ****** orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
40
Position Summary
Coordinates, implements and manages events for department. Develops and facilitate plans that include logistics, budgeting, space planning, vendor management, program details, communication needs and other details to make events successful. Provides administrative and event support for designated Center.
Job Description
Primary Duties & Responsibilities:
• Manages, coordinates and provides operational functions for both internal and external events, special functions and conferences, etc.
• Develops budget and ensures budget is adhered to.
• Considers appropriate logistics, ensuring space needs, reservations, appropriate permits, consideration of applicable safety precautions, parking, vendor management, food and other details are managed appropriately.
• Builds relationships with university partners at schools, departments and with staff in executive leadership offices, as well as external vendors and attendees.
• Assists in the creation of building usage proposals and conduct site tours with interested parties.
• May provide oversight of large teams of employee and student volunteers to effectively support the rollout of events and activities.
• Facilitates planning meetings with committees and volunteers.
• Assists in the publication and promotion of events.
• Administers conference software.
• May hire, train, supervise/evaluate student workers.
• Reviews and analyzes post events to determine successes and future event improvements.
• Provides logistical and administrative support for Center activities, including event and course management, recruitment, compliance, records and reporting.
• Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
• Normal office environment
Physical Effort
• Typically sitting at a desk or table
Equipment
• Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Education:
Required Qualifications
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Communications, Employee Engagement, Marketing, And Event Planning (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Education:
Preferred Qualifications
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Oral Communications, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Supervisory Management, Team Leadership, Word Proccessing, Written Communication
Grade
G10
Salary Range
$4+,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-+35-114+ and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, ****** orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
💡 Quick Summary
Seeking a career-building opportunity? The Event Specialist II | Neuroscience position is now open for candidates interested in the Event Management Jobs sector. This role in St. Louis offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
