Events Coordinator
Event Executive
Mirchi • Ahmedabad, Gujarat • via LinkedIn
3 days ago
Full–time
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Job description
Event Execution
1. To liase and co-ordinate with selected vendors for equipment so as to ensure smooth execution of the event as per the schedule.
2. To give a detailed plan to client servicing team for the execution of the event and review and give feedback on the progress of the production of the event.
3. Processing of invoices and total cost sheet, sanctioning and post event
4. To provide a solution for the production of the event to the client based on both cost and quality of final output.
Cost Management
1. To implement cost saving measures so as to maximize the profitability of the event.
2. To get quotations from at least 3 different vendors for the supply of any equipment before finalizing on the final vendor.
3. To prepare a final cost sheet (as per specified format) for the production of the entire event and get the same sanctioned and approved by the Events Head.
Post Event Processing
1. To co-ordinate with Accounts team for processing the invoices and bills of vendors and ensure final payment to the vendor
2. To ensure that bills for all expense heads are available for any audit purpose.
Vendor Management :
1. To prepare a vendor database (existing and new) as per the specified format to capture list of vendors for various equipment, rates, their client list, project on which they last worked with 360 Degrees (for existing vendors) and at what rates, etc.
2. To negotiate the best rates with the vendor so as to maximize profitability / margins for the event.
3. To liase and co-ordinate with vendors to ensure timely deliveries / execution of assigned tasks / activities.
Systems Implementation:
1. To ensure implementation of systems and procedures as formalized by corporate.
2. To prepare documents and reports as specified are maintained as per time frames required.
3. To prepare and submit reports about the market to the Production Manager
ORGANISATIONAL RELATIONSHIPS:
• Reports to Production Manager.
• The person is required to work with significant independence and take guidance from the Production Manager.
CONTACTS:
• Internal persons
• Manager Finance
• Client Servicing team
• External persons
• Vendors
• Clients representatives
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Marriott International, Inc
Events Coordinator
Marriott International, Inc • Ahmedabad, Gujarat • via SimplyHired
10 hours ago
Full–time
No Degree Mentioned
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Job description
Additional Information
Job Number250+0634
Job CategoryFood and Beverage & Culinary
LocationRenaissance Ahmedabad Hotel, Behind Ganesh Meridian Complex, Ahmedabad, Gujarat, India, 380060
ScheduleFull Time
Located Remotely?N
Position Type Non-Management
POSITION SUMMARY
Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance.
Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At Renaissance Hotels, we believe in helping our guests experience the DNA of the neighborhoods they are visiting. Our guests come to discover and uncover the unexpected, to dive into a new culture, or simply to make the most of a free evening. They see business travel as an adventure because they see all travel as an adventure. Where others may settle for the usual, our guests see a chance to bring home a great story. And so do we. We’re looking for fellow spontaneous explorers to join our team to bring the spirit of the neighborhood to our guests. If this sounds like you, we invite you to discover career opportunities with Renaissance Hotels. In joining Renaissance Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.