Events Coordinator

Job highlights

Identified by Google from the original job post

Qualifications

Attention to detail

Proficient in MicroSoft Office products, including MS Word and Excel

Time Management

Communication

Networking

Planning and Organization

Responsibilities

Maintains positive working relationships with Hospital/Foundation leadership, community leaders, organizations, businesses and general public

Responsible for assisting the Chief Development Officer in the planning, coordinating, implementing, supporting and executing new & existing fundraising events, direct mail/advertising campaigns, and other fundraising opportunities, to ensure they run smoothly and meet the TriState Health Foundation objectives and strategic goals

They should be knowledgeable in aspects of the non-profit event like logistics coordination, volunteer management, cause advocacy, community engagement, and compliance

Must be able to work some nights and weekends as needed

Handling many aspects of the event, including but not limited to:

Logistics - Selecting venues, scheduling speakers, and managing the event planning process

Budgeting - Determining costs, negotiating for better rates, and keeping event plans on schedule and within budget

Vendor management - Researching, choosing, and supervising vendors, and arranging onsite vendors, know auction database management or have an understanding of event technology

Coordination – Coordinating event committee meetings, recruiting members, scheduling and planning meetings, and various elements of the event, such as catering, decor, and entertainment

Communication - Liaising with different stakeholders before and during the event, communicating effectively, and working closely with Marketing in promoting, social media, and communication

Other tasks - Anticipating and planning for potential emergencies, procurement for auctions (Live & Silent, raffle items) creating financial reports, managing staff & volunteers, and delegating tasks

Job description

Job Details

Description

Represents TriState Health and the TriState Health Foundation at community/valley events. Maintains positive working relationships with Hospital/Foundation leadership, community leaders, organizations, businesses and general public.

Responsible for assisting the Chief Development Officer in the planning, coordinating, implementing, supporting and executing new & existing fundraising events, direct mail/advertising campaigns, and other fundraising opportunities, to ensure they run smoothly and meet the TriState Health Foundation objectives and strategic goals. They should be knowledgeable in aspects of the non-profit event like logistics coordination, volunteer management, cause advocacy, community engagement, and compliance.

Must be able to work some nights and weekends as needed.

Handling many aspects of the event, including but not limited to:

• Logistics - Selecting venues, scheduling speakers, and managing the event planning process

• Budgeting - Determining costs, negotiating for better rates, and keeping event plans on schedule and within budget

• Vendor management - Researching, choosing, and supervising vendors, and arranging onsite vendors, know auction database management or have an understanding of event technology

• Coordination – Coordinating event committee meetings, recruiting members, scheduling and planning meetings, and various elements of the event, such as catering, decor, and entertainment

• Communication - Liaising with different stakeholders before and during the event, communicating effectively, and working closely with Marketing in promoting, social media, and communication.

• Other tasks - Anticipating and planning for potential emergencies, procurement for auctions (Live & Silent, raffle items) creating financial reports, managing staff & volunteers, and delegating tasks

Skills And Abilities

• Attention to detail

• Proficient in MicroSoft Office products, including MS Word and Excel

• Time Management

• Communication

• Networking

• Planning and Organization

Education And Training

BA preferred, Courses in English, social studies and humanities preferred. Experience in journalism, public relations, marketing or related field preferred.