Events Coordinator

Full job description

Location:

Palo Alto

650 Page Mill RoadPalo AltoCA94304-1050US

650-493-9300

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

Wilson Sonsini is currently looking for an Events Coordinator to join our firm. The Events Coordinator will assist with the coordination of private, third-party, and partnered events. They will also work with the broader marketing team and attorneys to showcase the firm’s expertise through a variety of networking, partnering, and client-related events.

This position is available as a hybrid work schedule.

Responsibilities:

Support the planning and execution of conferences, focused seminars, firm-wide functions, internal firm activities, and client events by coordinating firm resources (e.g. A/V equipment, conference rooms, etc.), assisting with travel logistics for large events, and processing invoices

Assist with the coordination of events hosted at firm facilities geared toward key audiences to include tracking guest attendance, monitoring event budgets, and ensuring event needs are met

Oversee the firm’s inventory of logo items and support the Director in finding solutions in providing branded items to external clients or audiences

Update and maintain client database

Provide vendor relations support as needed

Work on special projects as needed, including business development and communications activities

Perform related duties as assigned or directed by supervisor

Maintain compliance with all firm policies and procedures

Qualifications:

Bachelor’s degree or equivalent combination of education and experience preferred

2 years of experience in event planning and coordination

Strong interpersonal, communication and organizational skills

Experience in the professional services field, technology industry, or related services industries, is a plus

Ability to handle multiple projects and deadlines

Ability to work effectively with partners, attorneys, and staff at all levels to implement firm goals and objectives

Ability to effectively interact with clients, outside service providers, business and community leaders

High degree of discretion and independent judgment

Strong Excel, PowerPoint, internet research, Salesforce, and database skills

The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $24.52 – $33.17 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Equal Opportunity Employer (EOE).