Job Description
Full job description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Executive, Events
Integrated Facilities Management — Corporate Solutions (Country, Region)
What this job involves:
Providing the perfect touch to our clients’ events
In this role, you will be at the bottom of our clients’ visits off-site and external events—focusing on the nitty-gritty of related tasks, so everything is up and running. And when things go astray at any stage of the event planning, the responsibility falls squarely on your shoulders. You’ll need to constantly be on the lookout for any holes in the plans and iron them out as soon as possible.
Specific Duties:
Event Management
Coordinate with relevant stake holders for logistics support for any small or big events
Manage and operate meeting rooms, function rooms, convention facilities and other facilities at Client premises for use by Client employees, Client clients and other visitors, as required by Client.
Responsibility for all other duties and tasks as assigned by Manager.
Meeting Rooms, Conference Rooms & Board room Management:
Arranging conference room, meeting room. Daily check all the meeting rooms & installed equipment’s. Projector VC, & any other IT products Service provider should get in touch with specific technical team with the concern of Admin.
Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue. Includes coordination with the Audio/Visual equipment.
Facilitate the scheduling of conference rooms, training rooms on request.
Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc. any other requirement should be provided to the employees after location admin approval.
Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e., more chairs, additional work surface etc.). This must be concerned with location admin.
Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional.
After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day. Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location.
Ensure rooms are cleaned between meetings as needed during the day. This includes ensuring that any catering materials have been cleared away and removed. (Note: most of the conference rooms need to be checked once a day.)
On daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered.
Space Management:
Taking care of Workstation allotment to New Joiner by coordinating with Spock.
Allocation of Seats to respective Businesses
Preparing Pune occupancy dashboard with required details.
Preparing monthly head count data
Connecting with PMOs for upcoming visibility data.
Reports and Documents Management:
Meeting room checklist, Meeting room/conference mailers, DSR, Weekly reports, MMR, Inventory register, Customer Feedback reports, Suggestion/Request reports, etc.,
Connecting with a whole host of people
The event plans you will bring to life will not be possible without the help of vendors, so you’ll need to build positive relationships with them.
Particularly, you’ll be sitting down with hotel suppliers and negotiate with them for the most competitive deals. Before you make any decisions, you’ll need to make sure that you get everything you want and need.
Lastly, you’ll need your customers to be your eyes and ears. You’ll also ask them for their insights and feedback on how events can be improved.
Sound like you? To apply you need to have:
The eye for detail
Well-executed events require event pros that pay attention to detail. You’ll stay on top of the tiniest of details to create a flawless event experience.
Strong charisma
Do you have the written and verbal communication skills to interact with a wide variety of people? Can you convey your message with confidence and clarity? You should have these skills to ensure that you’re on the same page as your clients, appropriately responding to their wants and needs.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Executive, Events
Integrated Facilities Management — Corporate Solutions (Country, Region)
What this job involves:
Providing the perfect touch to our clients’ events
In this role, you will be at the bottom of our clients’ visits off-site and external events—focusing on the nitty-gritty of related tasks, so everything is up and running. And when things go astray at any stage of the event planning, the responsibility falls squarely on your shoulders. You’ll need to constantly be on the lookout for any holes in the plans and iron them out as soon as possible.
Specific Duties:
Event Management
Coordinate with relevant stake holders for logistics support for any small or big events
Manage and operate meeting rooms, function rooms, convention facilities and other facilities at Client premises for use by Client employees, Client clients and other visitors, as required by Client.
Responsibility for all other duties and tasks as assigned by Manager.
Meeting Rooms, Conference Rooms & Board room Management:
Arranging conference room, meeting room. Daily check all the meeting rooms & installed equipment’s. Projector VC, & any other IT products Service provider should get in touch with specific technical team with the concern of Admin.
Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue. Includes coordination with the Audio/Visual equipment.
Facilitate the scheduling of conference rooms, training rooms on request.
Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc. any other requirement should be provided to the employees after location admin approval.
Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e., more chairs, additional work surface etc.). This must be concerned with location admin.
Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional.
After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day. Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location.
Ensure rooms are cleaned between meetings as needed during the day. This includes ensuring that any catering materials have been cleared away and removed. (Note: most of the conference rooms need to be checked once a day.)
On daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered.
Space Management:
Taking care of Workstation allotment to New Joiner by coordinating with Spock.
Allocation of Seats to respective Businesses
Preparing Pune occupancy dashboard with required details.
Preparing monthly head count data
Connecting with PMOs for upcoming visibility data.
Reports and Documents Management:
Meeting room checklist, Meeting room/conference mailers, DSR, Weekly reports, MMR, Inventory register, Customer Feedback reports, Suggestion/Request reports, etc.,
Connecting with a whole host of people
The event plans you will bring to life will not be possible without the help of vendors, so you’ll need to build positive relationships with them.
Particularly, you’ll be sitting down with hotel suppliers and negotiate with them for the most competitive deals. Before you make any decisions, you’ll need to make sure that you get everything you want and need.
Lastly, you’ll need your customers to be your eyes and ears. You’ll also ask them for their insights and feedback on how events can be improved.
Sound like you? To apply you need to have:
The eye for detail
Well-executed events require event pros that pay attention to detail. You’ll stay on top of the tiniest of details to create a flawless event experience.
Strong charisma
Do you have the written and verbal communication skills to interact with a wide variety of people? Can you convey your message with confidence and clarity? You should have these skills to ensure that you’re on the same page as your clients, appropriately responding to their wants and needs.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
💡 Quick Summary
Seeking a career-building opportunity? The Events Executive position is now open for candidates interested in the Event Management Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
