Job Description
About the Role
This is an exciting opportunity for a detail-oriented professional to join our team as an Event Coordinator. You will be responsible for managing client visits and internal events, including coordinating logistics, managing budgets, and ensuring seamless execution of events.
Key Responsibilities
• Client Visits:
• Manage Client Visits: Booking of board room, respond to Client visit requirements within 4 hours of receiving the communication, coordinate with operations vendors in executing the event requirements, getting the room cleaned and set up, manage client ground transportation, flower arrangement and food order as per request, menu, tents, name tents, visitor passes, and feedback from client, collate all event-related costing based on consumption, get approval for all expenses end of every event, process bills and ensure payments are made, take necessary action in case of any shortfalls in arrangements made.
• Internal Events:
• Manage Internal Events: booking the Auditorium/Cafeteria, coordinate with operations in executing the event requirements, getting the space cleaned and arranged as per requirement, food order as per request, getting A/V and entertainment requirements done through vendors as per requirement, provide information on vendor passes, get pre-approvals PO for the arrangements to be confirmed, receive feedback from client, collate all event-related costing based on consumption, get approval for all expenses end of every event, process bills and ensure payments are made, take necessary action in case of any shortfalls in arrangements made.
• Tracking and Reporting:
• Track all onsite events and expenses related to the same, submit Monthly onsite report, monthly Projector Report, monthly SLA Report, monthly Spent report, daily Event Schedule.
Teamwork Expectations
We expect our team members to respond to internal and external customers in a timely and professional manner. We maintain a positive working environment by being professional, friendly, and respectful. We contribute equally, take initiative, provide support, follow through on tasks, and communicate openly and honestly.
This is an exciting opportunity for a detail-oriented professional to join our team as an Event Coordinator. You will be responsible for managing client visits and internal events, including coordinating logistics, managing budgets, and ensuring seamless execution of events.
Key Responsibilities
• Client Visits:
• Manage Client Visits: Booking of board room, respond to Client visit requirements within 4 hours of receiving the communication, coordinate with operations vendors in executing the event requirements, getting the room cleaned and set up, manage client ground transportation, flower arrangement and food order as per request, menu, tents, name tents, visitor passes, and feedback from client, collate all event-related costing based on consumption, get approval for all expenses end of every event, process bills and ensure payments are made, take necessary action in case of any shortfalls in arrangements made.
• Internal Events:
• Manage Internal Events: booking the Auditorium/Cafeteria, coordinate with operations in executing the event requirements, getting the space cleaned and arranged as per requirement, food order as per request, getting A/V and entertainment requirements done through vendors as per requirement, provide information on vendor passes, get pre-approvals PO for the arrangements to be confirmed, receive feedback from client, collate all event-related costing based on consumption, get approval for all expenses end of every event, process bills and ensure payments are made, take necessary action in case of any shortfalls in arrangements made.
• Tracking and Reporting:
• Track all onsite events and expenses related to the same, submit Monthly onsite report, monthly Projector Report, monthly SLA Report, monthly Spent report, daily Event Schedule.
Teamwork Expectations
We expect our team members to respond to internal and external customers in a timely and professional manner. We maintain a positive working environment by being professional, friendly, and respectful. We contribute equally, take initiative, provide support, follow through on tasks, and communicate openly and honestly.
💡 Quick Summary
Seeking a career-building opportunity? The Events Logistics Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Kolkata offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.