Job Description
Qualifications
Education & Experience: Bachelor’s degree or equivalent experience in event planning or non-profit roles
Skills: Proficiency in Microsoft Office, database management, excellent communication, and exceptional organization
Physical & Schedule Requirements: Ability to lift 50 lbs., work evenings/weekends, and manage long event hours
Benefits
Competitive salary, PTO, holidays, 401(k) match, and performance incentives
Responsibilities
The Event and Office Coordinator will play a key role in supporting the daily operations of DCWAF by managing both office administration and event coordination
This individual will work closely with staff, volunteers, and community partners to ensure smooth office operations while planning and executing events that align with the organization's mission and goals
The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, mission-driven environment
Plan, organize, and execute a variety of events including wine auctions, board meetings, wine dinners, and donor appreciation events
Coordinate logistics, including venue selection, catering, audio-visual needs, transportation, and volunteer management
Assist event registration, marketing materials, and communication with event attendees, sponsors, and partners
Assist in the creation of event budgets and track expenses to ensure events stay within financial guidelines
Manage day-to-day office operations, including answering phones, responding to emails, and maintaining office supplies
Support staff with scheduling meetings, coordinating travel, and preparing necessary documentation
Maintain accurate records and databases, including donor lists, event RSVPs, and volunteer rosters
Assist with mailings, including donor acknowledgments, newsletters, and other communication materials
Recruit, train, and manage volunteers for events and office support
Foster positive relationships with community stakeholders, donors, and volunteers
Assist in tracking volunteer hours and providing feedback and recognition for contributions
Provide administrative support to senior leadership, including preparing reports, presentations, and other organizational documents
Assist in the creation of marketing materials for events, such as flyers, newsletters, and social media content
Job description
Reports To: President
Overview:
The Event and Office Coordinator will play a key role in supporting the daily operations of DCWAF by managing both office administration and event coordination. This individual will work closely with staff, volunteers, and community partners to ensure smooth office operations while planning and executing events that align with the organization's mission and goals. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.
Key Responsibilities:
Event Coordination:
• Plan, organize, and execute a variety of events including wine auctions, board meetings, wine dinners, and donor appreciation events.
• Coordinate logistics, including venue selection, catering, audio-visual needs, transportation, and volunteer management.
• Assist event registration, marketing materials, and communication with event attendees, sponsors, and partners.
• Assist in the creation of event budgets and track expenses to ensure events stay within financial guidelines.
Office Administration:
• Manage day-to-day office operations, including answering phones, responding to emails, and maintaining office supplies.
• Support staff with scheduling meetings, coordinating travel, and preparing necessary documentation.
• Maintain accurate records and databases, including donor lists, event RSVPs, and volunteer rosters.
• Assist with mailings, including donor acknowledgments, newsletters, and other communication materials.
Volunteer and Community Relations:
• Recruit, train, and manage volunteers for events and office support.
• Foster positive relationships with community stakeholders, donors, and volunteers.
• Assist in tracking volunteer hours and providing feedback and recognition for contributions.
• General Support:
• Provide administrative support to senior leadership, including preparing reports, presentations, and other organizational documents.
• Assist in the creation of marketing materials for events, such as flyers, newsletters, and social media content.
Qualifications:
• Education & Experience: Bachelor’s degree or equivalent experience in event planning or non-profit roles.
• Skills: Proficiency in Microsoft Office, database management, excellent communication, and exceptional organization.
• Physical & Schedule Requirements: Ability to lift 50 lbs., work evenings/weekends, and manage long event hours.
Compensation & Benefits:
• Competitive salary, PTO, holidays, 401(k) match, and performance incentives.
To Apply: Submit your resume and cover letter to [email protected].
OUR MISSION
Connecting wine enthusiasts to raise money benefiting children in need in Northwest Florida
Founded in 2005, Destin Charity Wine Auction Foundation (DCWAF) has donated $35 Million to Northwest Florida charities through hosting world class wine and culinary events. These funds have impacted the lives of over 100,000 youth, including those afflicted by health issues and abuse. DCWAF has been recognized as one of the Nation’s ‘Top 10 Charity Wine Auction in the U.S.’ by Wine Spectator Magazine for more than a decade.
Education & Experience: Bachelor’s degree or equivalent experience in event planning or non-profit roles
Skills: Proficiency in Microsoft Office, database management, excellent communication, and exceptional organization
Physical & Schedule Requirements: Ability to lift 50 lbs., work evenings/weekends, and manage long event hours
Benefits
Competitive salary, PTO, holidays, 401(k) match, and performance incentives
Responsibilities
The Event and Office Coordinator will play a key role in supporting the daily operations of DCWAF by managing both office administration and event coordination
This individual will work closely with staff, volunteers, and community partners to ensure smooth office operations while planning and executing events that align with the organization's mission and goals
The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, mission-driven environment
Plan, organize, and execute a variety of events including wine auctions, board meetings, wine dinners, and donor appreciation events
Coordinate logistics, including venue selection, catering, audio-visual needs, transportation, and volunteer management
Assist event registration, marketing materials, and communication with event attendees, sponsors, and partners
Assist in the creation of event budgets and track expenses to ensure events stay within financial guidelines
Manage day-to-day office operations, including answering phones, responding to emails, and maintaining office supplies
Support staff with scheduling meetings, coordinating travel, and preparing necessary documentation
Maintain accurate records and databases, including donor lists, event RSVPs, and volunteer rosters
Assist with mailings, including donor acknowledgments, newsletters, and other communication materials
Recruit, train, and manage volunteers for events and office support
Foster positive relationships with community stakeholders, donors, and volunteers
Assist in tracking volunteer hours and providing feedback and recognition for contributions
Provide administrative support to senior leadership, including preparing reports, presentations, and other organizational documents
Assist in the creation of marketing materials for events, such as flyers, newsletters, and social media content
Job description
Reports To: President
Overview:
The Event and Office Coordinator will play a key role in supporting the daily operations of DCWAF by managing both office administration and event coordination. This individual will work closely with staff, volunteers, and community partners to ensure smooth office operations while planning and executing events that align with the organization's mission and goals. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.
Key Responsibilities:
Event Coordination:
• Plan, organize, and execute a variety of events including wine auctions, board meetings, wine dinners, and donor appreciation events.
• Coordinate logistics, including venue selection, catering, audio-visual needs, transportation, and volunteer management.
• Assist event registration, marketing materials, and communication with event attendees, sponsors, and partners.
• Assist in the creation of event budgets and track expenses to ensure events stay within financial guidelines.
Office Administration:
• Manage day-to-day office operations, including answering phones, responding to emails, and maintaining office supplies.
• Support staff with scheduling meetings, coordinating travel, and preparing necessary documentation.
• Maintain accurate records and databases, including donor lists, event RSVPs, and volunteer rosters.
• Assist with mailings, including donor acknowledgments, newsletters, and other communication materials.
Volunteer and Community Relations:
• Recruit, train, and manage volunteers for events and office support.
• Foster positive relationships with community stakeholders, donors, and volunteers.
• Assist in tracking volunteer hours and providing feedback and recognition for contributions.
• General Support:
• Provide administrative support to senior leadership, including preparing reports, presentations, and other organizational documents.
• Assist in the creation of marketing materials for events, such as flyers, newsletters, and social media content.
Qualifications:
• Education & Experience: Bachelor’s degree or equivalent experience in event planning or non-profit roles.
• Skills: Proficiency in Microsoft Office, database management, excellent communication, and exceptional organization.
• Physical & Schedule Requirements: Ability to lift 50 lbs., work evenings/weekends, and manage long event hours.
Compensation & Benefits:
• Competitive salary, PTO, holidays, 401(k) match, and performance incentives.
To Apply: Submit your resume and cover letter to [email protected].
OUR MISSION
Connecting wine enthusiasts to raise money benefiting children in need in Northwest Florida
Founded in 2005, Destin Charity Wine Auction Foundation (DCWAF) has donated $35 Million to Northwest Florida charities through hosting world class wine and culinary events. These funds have impacted the lives of over 100,000 youth, including those afflicted by health issues and abuse. DCWAF has been recognized as one of the Nation’s ‘Top 10 Charity Wine Auction in the U.S.’ by Wine Spectator Magazine for more than a decade.
💡 Quick Summary
Seeking a career-building opportunity? The Events & Office Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Miramar Beach offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
