Job Description
Full job description
We are seeking an experienced and client-focused Events Officer to join our team in a Temporary Fixed-term, Flexible Part-time capacity (4 days per week), Preferred Days: Monday, Wednesday, Thursday and Friday from Monday 25th May 2026 to Thursday 25th June 2027, supporting the delivery of catered events across our venues. Working within the Food & Beverage Services and Events Department, this role plays a key part in coordinating catered events, managing client relationships, and contributing to the department's commercial revenue targets.
Key Duties
Develop and maintain professional relationships with clients to support the acquisition and successful delivery of events.
Coordinate all aspects of catered events, ensuring accurate documentation and effective stakeholder communication.
Identify and convert sales leads, referring high-value opportunities to the Events Manager with strategic recommendations.
Maintain comprehensive and accurate event data, including pricing and inventory, in the Gallery's event management system.
Monitor event payments, process invoices, and report on financial outcomes in line with Gallery procedures.
Support departmental projects including offering reviews, market research, and continuous improvement initiatives.
Represent the Gallery at industry events, as required, to build networks and generate business opportunities.
Contribute to a professional and collaborative team environment across the Events and F&B Services teams.
About You
We are seeking a candidate who is comfortable working in a Temporary Fixed-term, Flexible Part-time capacity (4 days per week), Preferred Days: Monday, Wednesday, Thursday and Friday from Monday 25th May 2026 to Thursday 25th June 2027, and who demonstrates:
A minimum of 2 years' experience in events, venue coordination, or sales.
Strong interpersonal and client relationship management skills.
Proven ability to convert enquiries into confirmed bookings.
Excellent attention to detail, with strong organisational and planning abilities.
Familiarity with event management systems (e.g., Priava or equivalent).
Clear, professional written and verbal communication skills.
A proactive, solution-focused approach to managing events and stakeholder expectations.
Flexibility to support after-hours and occasional weekend events, as required.
The role description will outline any qualifications, licences and specific requirements of the role. If you are interested in this job we encourage you to read the attached role description and talk to the contact officer.
Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar).
Appointments are subject to criminal history checks in accordance with section 52 of the Public Sector Act 2022.
Prior to appointment, current and previous public sector employees are required to disclose any history of serious disciplinary action in accordance with section 71 of the Public Sector Act 2022.
All employees are required to disclose any interest/s that conflict, may conflict or may be perceived to conflict with the discharge of their duties in accordance with section 89, 182 or 183 of the Public Sector Act 2022.
***APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button.
If you are reviewing this position on SEEK, please click on the apply button above and you will be able to review the role profile and apply ***
Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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We are seeking an experienced and client-focused Events Officer to join our team in a Temporary Fixed-term, Flexible Part-time capacity (4 days per week), Preferred Days: Monday, Wednesday, Thursday and Friday from Monday 25th May 2026 to Thursday 25th June 2027, supporting the delivery of catered events across our venues. Working within the Food & Beverage Services and Events Department, this role plays a key part in coordinating catered events, managing client relationships, and contributing to the department's commercial revenue targets.
Key Duties
Develop and maintain professional relationships with clients to support the acquisition and successful delivery of events.
Coordinate all aspects of catered events, ensuring accurate documentation and effective stakeholder communication.
Identify and convert sales leads, referring high-value opportunities to the Events Manager with strategic recommendations.
Maintain comprehensive and accurate event data, including pricing and inventory, in the Gallery's event management system.
Monitor event payments, process invoices, and report on financial outcomes in line with Gallery procedures.
Support departmental projects including offering reviews, market research, and continuous improvement initiatives.
Represent the Gallery at industry events, as required, to build networks and generate business opportunities.
Contribute to a professional and collaborative team environment across the Events and F&B Services teams.
About You
We are seeking a candidate who is comfortable working in a Temporary Fixed-term, Flexible Part-time capacity (4 days per week), Preferred Days: Monday, Wednesday, Thursday and Friday from Monday 25th May 2026 to Thursday 25th June 2027, and who demonstrates:
A minimum of 2 years' experience in events, venue coordination, or sales.
Strong interpersonal and client relationship management skills.
Proven ability to convert enquiries into confirmed bookings.
Excellent attention to detail, with strong organisational and planning abilities.
Familiarity with event management systems (e.g., Priava or equivalent).
Clear, professional written and verbal communication skills.
A proactive, solution-focused approach to managing events and stakeholder expectations.
Flexibility to support after-hours and occasional weekend events, as required.
The role description will outline any qualifications, licences and specific requirements of the role. If you are interested in this job we encourage you to read the attached role description and talk to the contact officer.
Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar).
Appointments are subject to criminal history checks in accordance with section 52 of the Public Sector Act 2022.
Prior to appointment, current and previous public sector employees are required to disclose any history of serious disciplinary action in accordance with section 71 of the Public Sector Act 2022.
All employees are required to disclose any interest/s that conflict, may conflict or may be perceived to conflict with the discharge of their duties in accordance with section 89, 182 or 183 of the Public Sector Act 2022.
***APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button.
If you are reviewing this position on SEEK, please click on the apply button above and you will be able to review the role profile and apply ***
Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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💡 Quick Summary
Seeking a career-building opportunity? The Events Officer position is now open for candidates interested in the Media & Communication sector. This role in Brisbane offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Media & Communication is a plus.