Job Description
Almabase is looking to hire an Events Operations Specialist to support our growing event marketing function. You’ll play a crucial role in ensuring that every event — from conferences to Almabase-hosted experiences runs flawlessly. Your work will directly influence how advancement professionals experience the Almabase brand: friendly, reliable, and now, increasingly innovative and credible.
You’ll work closely with the Event Marketing Manager, who oversees all sponsorships, conferences, and event activations, to ensure every event runs seamlessly and efficiently.
This role is ideal for someone who thrives in fast-paced environments, enjoys solving operational challenges, and loves turning complex moving parts into smooth, well-executed outcomes. If you’re someone who takes initiative, pays attention to the smallest details, and enjoys seeing things through from start to finish, this could be the perfect next step for you.
Responsibilities
• Own event logistics for sponsored conferences and Almabase-hosted experiences — from vendor coordination and booth setup to travel and shipments.
• Coordinate across teams — Product Marketing, Design, Sales, and Customer Success to align outreach, collateral, and goals.
• Manage rep travel and accommodations for events, ensuring smooth, cost-effective arrangements.
• Maintain CRM accuracy in HubSpot — uploading attendee lists pre-event and capturing leads post-event with quick turnaround.
• Track budgets and expenses using Google Sheets and internal tools; keep records clean and up to date.
• Ensure booth and collateral readiness — swag, print materials, and event assets prepared ahead of time.
• Keep processes organized through Notion docs, checklists, and a shared event calendar.
• Support post-event reporting and follow-ups with reps to capture leads and learnings.
• Bring innovative ideas that elevate the attendee experience at every event.
You’ll work closely with the Event Marketing Manager, who oversees all sponsorships, conferences, and event activations, to ensure every event runs seamlessly and efficiently.
This role is ideal for someone who thrives in fast-paced environments, enjoys solving operational challenges, and loves turning complex moving parts into smooth, well-executed outcomes. If you’re someone who takes initiative, pays attention to the smallest details, and enjoys seeing things through from start to finish, this could be the perfect next step for you.
Responsibilities
• Own event logistics for sponsored conferences and Almabase-hosted experiences — from vendor coordination and booth setup to travel and shipments.
• Coordinate across teams — Product Marketing, Design, Sales, and Customer Success to align outreach, collateral, and goals.
• Manage rep travel and accommodations for events, ensuring smooth, cost-effective arrangements.
• Maintain CRM accuracy in HubSpot — uploading attendee lists pre-event and capturing leads post-event with quick turnaround.
• Track budgets and expenses using Google Sheets and internal tools; keep records clean and up to date.
• Ensure booth and collateral readiness — swag, print materials, and event assets prepared ahead of time.
• Keep processes organized through Notion docs, checklists, and a shared event calendar.
• Support post-event reporting and follow-ups with reps to capture leads and learnings.
• Bring innovative ideas that elevate the attendee experience at every event.
💡 Quick Summary
Seeking a career-building opportunity? The Events Operations Specialist position is now open for candidates interested in the Event Management Jobs sector. This role in Bangalore offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
