Event|Venue Coordinator

Waka Pacific Trust owns and operates the Due Drop Events Centre and Vector Wero Whitewater Park in Manukau and exists to give back to the local youth community.

The events centre is one of Auckland’s premiere venues for conferences, exhibitions, meetings, and more, while the Vector Wero Whitewater Park is a world-leading artificial water course for recreational and competitive rafting and kayaking—making us a one-of-a-kind venue to work in and sell.

Every delegate who attends an event with us helps to support our youth through our creative arts, youth development and water safety programmes.

The opportunity

You could be our next event superstar, joining our busy team as a venue coordinator looking after our medium to large-scale events. You will also be looking after events at the Whitewater Park.

Do you love the world of performing arts and dance, managing multi-day conferences with exhibitions, or seeing large-scale awards dinners come to life? We need an experienced coordinator to manage these types of events and deliver them according to the client’s brief.

Some of your responsibilities would include:

Managing and coordinating a wide range of events, from initial enquiry through to post-event settlement.

Ensuring all pre-event paperwork and deposits are obtained on time and to company standards.

Responding to event enquiries and producing a winning proposal to assist in the client’s venue selection process. A proactive approach to following up and converting business is expected.

Working collaboratively with our industry partners, including caterers, audio-visual and other suppliers.

Drawing event floor plans, compliant with H&S requirements and considering logistical decisions that impact event delivery.

Management of ticketed events, including designing floor plans and event set-up in our ticketing platform.

Conducting site visits with prospective clients in their venue selection process.

About you

You have a passion for the exciting events industry, a proven track record of delighting clients, and a real team player with a positive attitude.

A minimum of 2 years’ experience in a similar venue or role.

Proven experience managing multiday conferences, exhibitions and other complex events.

Strong IT, admin and project management skills.

Experience drawing floor plans.

Experience in ticketed events, including pre-event build, preferably with Eventfinda systems.

Experience with the Momentus (Priava) venue booking platform (or similar) is highly desirable.

Strong communication and interpersonal skills.

Proactive in developing relationships with clients, following up on proposals and networking.

Solutions focused with a “yes, can do” attitude.

High level of attention to detail and ability to juggle competing priorities and deadlines with ease

Perks

We offer a great company culture, free staff parking, access to industry training and networking, career development, a bonus scheme, a paid day off on your birthday and more!

If this sounds like your perfect next step, please submit your application, including a CV and a cover letter outlining why you are the perfect person for our team. Your letter should include a brief example of a large event you have worked on recently, and this will be favourably considered.

Start date

Ideally, this role will commence in January after our close-down period.

For the right candidate, the start date may be flexible to begin sooner.

Eligibility to apply

Please note that only NZ Residents or those with a valid NZ work visa of at least 2 years can be considered.

Only shortlisted candidates will be contacted.