Job Description
The Executive Administrative Assistant provides high-level administrative and operational support to the Vice President of Operations and serves a s a key liaison for internal and external stakeholders. This role requires a proactive, highly organized professional who thrives in a fast-paced environment and can manage a wide range of responsibilities with discretion, accuracy and sound judgement.
Key Responsibilities
Manage a complex and dynamic Operations calendar.
Prioritize competing demands and ensure the VP is fully prepared for meetings, deadlines, and commitments.
Communication Management
Serve as a primary point of contact for internal teams, clients, vendors, subcontractors, and external partners.
Draft, edit, and prepare correspondence, reports, & memos.
Handle sensitive communications with professionalism and diplomacy.
Project & Document Support
Maintain and organize project documentation, including contracts, permits, insurance records, and confidential files.
Track deadlines, project milestones, and follow-up items to ensure timely completion.
Qualifications & Skills
Experience
Minimum of 5+ years supporting C-suite or VP-level executives.
Experience in construction, real estate development, or related industries strongly preferred.
High school graduate
Industry Knowledge
Familiarity with construction terminology and project management processes (e.g., RFIs, submittals).
Technical Proficiency
Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
Experience with project management tools such as Procore or Asana is a plus.
Core Competencies
Exceptional organizational skills and attention to detail.
Strong written and verbal communication abilities.
High level of discretion and integrity when handling confidential information.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Strong problem-solving skills and the ability to anticipate needs.
Professional demeanor and strong interpersonal skills for interacting across all levels of the organization.
Pay: From $30.00 per hour
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person
Key Responsibilities
Manage a complex and dynamic Operations calendar.
Prioritize competing demands and ensure the VP is fully prepared for meetings, deadlines, and commitments.
Communication Management
Serve as a primary point of contact for internal teams, clients, vendors, subcontractors, and external partners.
Draft, edit, and prepare correspondence, reports, & memos.
Handle sensitive communications with professionalism and diplomacy.
Project & Document Support
Maintain and organize project documentation, including contracts, permits, insurance records, and confidential files.
Track deadlines, project milestones, and follow-up items to ensure timely completion.
Qualifications & Skills
Experience
Minimum of 5+ years supporting C-suite or VP-level executives.
Experience in construction, real estate development, or related industries strongly preferred.
High school graduate
Industry Knowledge
Familiarity with construction terminology and project management processes (e.g., RFIs, submittals).
Technical Proficiency
Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
Experience with project management tools such as Procore or Asana is a plus.
Core Competencies
Exceptional organizational skills and attention to detail.
Strong written and verbal communication abilities.
High level of discretion and integrity when handling confidential information.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Strong problem-solving skills and the ability to anticipate needs.
Professional demeanor and strong interpersonal skills for interacting across all levels of the organization.
Pay: From $30.00 per hour
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Administrative Assistant position is now open for candidates interested in the Admin Executive sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
