Job Description
Position Overview: We are seeking a highly organised and proactive Executive Administrative Assistant to support a Partner at our accounting firm and assist with the operations of a SaaS startup. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and the ability to work independently. This role requires a high level of attention to detail, a proactive approach to problem-solving, and the ability to handle confidential information with discretion.
Responsibilities: Email and Communication Management:
● Manage and prioritise incoming emails, responding on behalf of the Partner when necessary.
● Filter and direct incoming calls, taking detailed messages or resolving inquiries independently. Marketing and Social Media Support:
● Assist with marketing activities, including content creation, editing, and proofreading.
● Manage social media platforms, including posting updates and engaging with the audience.
● Monitor online presence and provide recommendations for improving brand visibility. Accounting and Administrative Support:
● Assist with basic accounting tasks, such as tracking expenses, invoicing, and managing payments.
● Handle administrative tasks, including organising files, maintaining records, and preparing reports.
● Coordinate travel arrangements, accommodations, and itineraries as needed. Calendar and Meeting Management: ● Manage the Partner's calendar, schedule appointments, and coordinate meeting logistics.
● Prepare meeting agendas, take minutes, and follow up on action items.
● Schedule and arrange conference calls, video meetings, and webinars.
Team Coordination and Support:
● Collaborate with team members to ensure project deadlines are met and deliverables are achieved.
● Facilitate effective communication among team members, ensuring everyone is up to date on project progress.
● Collect daily updates from the team, summarise information, and report to the Partner. Social Media and Online Presence:
● Create and curate engaging content for social media platforms.
● Monitor social media accounts, respond to comments, and engage with followers.
● Stay up to date with industry trends and suggest new ideas for social media campaigns.
Requirements:
● Bachelor's degree in Business Administration, Communications, or a related field (preferred).
● Proven experience as an Executive Administrative Assistant or in a similar role.
● Excellent written and verbal communication skills.
● Proficiency in using productivity tools such as Microsoft Office Suite, Google Suite, and project management software.
● Strong organisational skills with the ability to prioritise tasks and manage time effectively.
● Attention to detail and the ability to handle confidential information with discretion.
● Experience with basic accounting tasks is a plus.
● Familiarity with social media platforms and marketing concepts is advantageous.
● Ability to work independently and adapt to changing priorities in a fast-paced environment
Responsibilities: Email and Communication Management:
● Manage and prioritise incoming emails, responding on behalf of the Partner when necessary.
● Filter and direct incoming calls, taking detailed messages or resolving inquiries independently. Marketing and Social Media Support:
● Assist with marketing activities, including content creation, editing, and proofreading.
● Manage social media platforms, including posting updates and engaging with the audience.
● Monitor online presence and provide recommendations for improving brand visibility. Accounting and Administrative Support:
● Assist with basic accounting tasks, such as tracking expenses, invoicing, and managing payments.
● Handle administrative tasks, including organising files, maintaining records, and preparing reports.
● Coordinate travel arrangements, accommodations, and itineraries as needed. Calendar and Meeting Management: ● Manage the Partner's calendar, schedule appointments, and coordinate meeting logistics.
● Prepare meeting agendas, take minutes, and follow up on action items.
● Schedule and arrange conference calls, video meetings, and webinars.
Team Coordination and Support:
● Collaborate with team members to ensure project deadlines are met and deliverables are achieved.
● Facilitate effective communication among team members, ensuring everyone is up to date on project progress.
● Collect daily updates from the team, summarise information, and report to the Partner. Social Media and Online Presence:
● Create and curate engaging content for social media platforms.
● Monitor social media accounts, respond to comments, and engage with followers.
● Stay up to date with industry trends and suggest new ideas for social media campaigns.
Requirements:
● Bachelor's degree in Business Administration, Communications, or a related field (preferred).
● Proven experience as an Executive Administrative Assistant or in a similar role.
● Excellent written and verbal communication skills.
● Proficiency in using productivity tools such as Microsoft Office Suite, Google Suite, and project management software.
● Strong organisational skills with the ability to prioritise tasks and manage time effectively.
● Attention to detail and the ability to handle confidential information with discretion.
● Experience with basic accounting tasks is a plus.
● Familiarity with social media platforms and marketing concepts is advantageous.
● Ability to work independently and adapt to changing priorities in a fast-paced environment
💡 Quick Summary
Seeking a career-building opportunity? The Executive Administrative Assistant position is now open for candidates interested in the MIS Executive sector. This role in ahemdabad offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.
