Job Description
Executive Administrative Full job description
JOB DESCRIPTION
Become an integral part of the Global Security team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Global Security, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses as well as external clients. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. you will require a strong independent judgment and discretion, including experience handling high‑level, confidential information, as well as the ability to proactively anticipate executive needs and operate with minimal direction in a rapidly evolving environment.
Job responsibilities
Maintain complex and detailed calendars for three Senior Level Managing Directors (direct reports into the Chief Global Security Officer).
Screen incoming calls and determine the level of priority, while using caution in dispensing information and manage the coordination and logistics of both internal and external meetings
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines and arrange and coordinate complicated domestic and international travel
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio’s
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in the occasional editing of spreadsheets and presentations, including printing, etc.
Assist the Chief Global Security Officer with various functions (i.e. vacation back-up)
Act as a trusted partner to senior leaders, managing interactions with internal and external stakeholders with professionalism, discretion, and sound judgment.
Required qualifications, capabilities and skills
At least 5 years of administrative experience
Advanced ability to organize
Demonstrated experience handling highly sensitive and confidential information with discretion, sound judgment, and professionalism. Must excel in interacting with senior executives.
Comfortable operating in a fast‑paced, high‑priority environment with shifting demands and competing deadlines.
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities and skills
Experience supporting at the Managing Director level (or equivalent) or above
College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, ****** orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
ABOUT THE TEAM
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and Assistant
JOB DESCRIPTION
Become an integral part of the Global Security team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Global Security, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses as well as external clients. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. you will require a strong independent judgment and discretion, including experience handling high‑level, confidential information, as well as the ability to proactively anticipate executive needs and operate with minimal direction in a rapidly evolving environment.
Job responsibilities
Maintain complex and detailed calendars for three Senior Level Managing Directors (direct reports into the Chief Global Security Officer).
Screen incoming calls and determine the level of priority, while using caution in dispensing information and manage the coordination and logistics of both internal and external meetings
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines and arrange and coordinate complicated domestic and international travel
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio’s
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in the occasional editing of spreadsheets and presentations, including printing, etc.
Assist the Chief Global Security Officer with various functions (i.e. vacation back-up)
Act as a trusted partner to senior leaders, managing interactions with internal and external stakeholders with professionalism, discretion, and sound judgment.
Required qualifications, capabilities and skills
At least 5 years of administrative experience
Advanced ability to organize
Demonstrated experience handling highly sensitive and confidential information with discretion, sound judgment, and professionalism. Must excel in interacting with senior executives.
Comfortable operating in a fast‑paced, high‑priority environment with shifting demands and competing deadlines.
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities and skills
Experience supporting at the Managing Director level (or equivalent) or above
College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, ****** orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
ABOUT THE TEAM
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and Assistant
💡 Quick Summary
Seeking a career-building opportunity? The Executive Administrative Assistant position is now open for candidates interested in the Back Office Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
