Executive Administrative Assistant- Product & Technology
Job details
Job description, work day and responsibilities
Are you ready to be a big part of something big?
At Trader Interactive, we make buying and selling a great experience. We’re a group of go-getters who decided they didn’t want to settle for the status quo. We come together as one team to build value and drive innovation across our industries - but we have fun while we do it and make sure our people are always our #1 priority.
When it comes to your career, we want to provide big opportunities to help you make a big impact. But for this to be possible, we strive to feel small. Small enough to quickly change tack, small enough to learn from different teams and small enough to connect authentically with leadership.
And one of the best parts? We give you the freedom to work from whatever working location works best for you and your lifestyle - yes, this means you can be 100% remote if you want to be!
What We Offer
An inclusive and supportive work environment where you can move your career forward and will have the chance to do work that has real, significant impact on the world.
The opportunity to be a part of a global group of digital marketplace businesses (CAR Group) located across Australia, Brazil, Chile and South Korea - collectively we have around 1,800 team members worldwide, and our Global Talent Exchange Program means you might just find yourself working in one of those businesses sometime soon.
Plenty of flexible leave options and employee benefits including up to 31 days of paid time off in your first year, continuing education with access to LinkedIn Learning, a full benefits package including medical, dental & vision, 401K with company match, and wellness program.
What You’ll Do
The Executive Administrative Assistant is responsible for providing direct support to the Chief Product & Technology Officer and the larger executive team. This position will manage mostly business related tasks for the team such as creating reports, organizing offsite meetings, travel and accommodations, taking minutes if required and other organizational tasks. This is a hybrid position based in Port Moody (Vancouver) CA with a minimum in-office requirement of 3 weeks a month.
What We’re Looking For
What You’ll Do
The Executive Administrative Assistant is responsible for providing direct support to the Chief Product & Technology Officer and the larger executive team. This position will manage mostly business related tasks for the team such as creating reports, organizing offsite meetings, travel and accommodations, taking minutes if required and other organizational tasks. This is a hybrid position based in Port Moody (Vancouver) CA with a minimum in-office requirement of 3 weeks a month
Provide direct support for the Chief Product and Technology Officer
Manage key approvals for CPTO
Provide CPTO with necessary reporting when needed
Manage team communication (events/ meetings/ memos) when needed
Provide support on meeting planning and travel arrangements
Act as the point of contact between CPTO and internal/external clients
Manage and maintain calendar of the CPTO
Undertake the tasks of receiving calls, taking messages and routing correspondence
Handle requests and queries appropriately
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Develop and carry out an efficient documentation and filing system
Prepare financial statements, reports, memos, invoices letters, and other documents
What We’re Looking For
Strong organizational skills, project management skills would be an asset
Strong analytical and problem-solving skills
Highly skilled in the use of office management systems and procedures, such as Microsoft Office Suite and Google G-Suite
Highly skilled in the use of spreadsheets, word processing and presentation software
Strong level of professionalism and communication skills both written and verbal
Exceptional organizational skills
Exemplary planning and time management skills including the ability to prioritize among competing tasks and work on short deadlines
Ability to type at a fast pace and take detailed, extensive notes
Ability to exercise extreme discretion and confidentiality over sensitive information
Ability to proactively approach problem solving
Proven success in working with all levels of management
Bonus Points
High school diploma or equivalent education
Previous experience in an administrative assistant or other secretarial position
Associate or Bachelor’s Degree in administrative assistance, business or a related field preferred
Previous experience in project management in the Product and/or Technology field
So come and join our team - because every role is a big role in our plans to go big.
TI proudly supports a diverse workforce, and we encourage candidates from underrepresented groups to apply. Trader Interactive is an equal opportunity employer where hiring is based entirely on business needs, job requirements, and individual merit.
Company address
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Offer ID: #1093147,
Published: 1 week ago,
Company registered: 5 months ago
