EXECUTIVE ADMINISTRATIVE ASSISTANT

Job highlights

Identified by Google from the original job post

Responsibilities

As the Executive Administrative Assistant, you are part of the Ethicon Global Supply Chain organization providing administrative support to Ethicon Supply Chain Leadership Team and its operations globally

The foundation of this role will be supporting the Vice-President, Ethicon Supply Chain

Manage complex calendar schedules and global travel arrangements

Submit and reconcile expense reports in Concur

eMarketplace administration and experience working with a procurement team

Maintain and manage distribution lists

Plan and schedule global meetings

Assist the Ethicon Supply Chain Chief of Staff with meetings minutes and management of events for the Leadership Team and broader organization

Coordinate conference room scheduling and catering for larger meetings as needed

Responsible for distribution and posting of organizational announcements

Manage confidential business documentation such as emails, correspondence, files, etc. with the highest level of professionalism

Achieve results in the absence of day-to-day guidance

Partnership with cross functional executive administrative peers across commercial, R&D, and quality, etc

Manage special projects as needed

Accountable for compliance with applicable corporate and divisional policies and procedures

Job description

The Med Tech Surgery Business Unit, a member of the Johnson & Johnson Family of Companies is currently recruiting for an Executive Administrative Assistant to the Vice President, Ethicon Supply Chain.

As the Executive Administrative Assistant, you are part of the Ethicon Global Supply Chain organization providing administrative support to Ethicon Supply Chain Leadership Team and its operations globally. The foundation of this role will be supporting the Vice-President, Ethicon Supply Chain.

Key Responsibilities

• Manage complex calendar schedules and global travel arrangements.

• Submit and reconcile expense reports in Concur.

• eMarketplace administration and experience working with a procurement team.

• Maintain and manage distribution lists.

• Plan and schedule global meetings.

• Assist the Ethicon Supply Chain Chief of Staff with meetings minutes and management of events for the Leadership Team and broader organization.

• Coordinate conference room scheduling and catering for larger meetings as needed.

• Responsible for distribution and posting of organizational announcements.

• Manage confidential business documentation such as emails, correspondence, files, etc. with the highest level of professionalism.

• Achieve results in the absence of day-to-day guidance.

• Partnership with cross functional executive administrative peers across commercial, R&D, and quality, etc.

• Manage special projects as needed.

• Accountable for compliance with applicable corporate and divisional policies and procedures.