Job Description
St Vincent's Hospital Network
Reference number
JR148063
Occupation
Administration and Clerical
Work type
Part-Time
Location
Sydney City
Salary Information
Closing date
01 May 2026 at 11:59pm
Role title: Executive Administrator
Role type: Permanent part time (24hrs/weeks)
Role grade: Administration Officer Level 3, Year1/2
Department and location: Sacred Heart Health Service, St Vincent’s Hospital, Darlinghurst
Salary: $71,072.43 - $73,287.41 (pro-rata) +super + salary packaging
Better and fairer care. Always.
We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.
About the role
Coordinate and deliver engaging palliative care education programs across the hospital, supporting staff, JMOs, and medical students
Manage student placements and rosters (UNDA, UNSW, PEPA), ensuring learning requirements are tracked and met
Lead end-to-end event coordination for seminars, conferences, visiting medical groups, and hospital-wide initiatives like Palliative Care Week
Provide seamless administrative support for education, research meetings, and Grand Rounds, including minutes, follow-ups, and logistics
Oversee seminar scheduling and room bookings, ensuring smooth delivery of training sessions and educational series
About you
Strong communication and customer service skills, with the ability to engage effectively with a wide range of stakeholders
Highly proficient in MS Office and patient management systems (e.g. CHIME, CorePAS, Web DeLacy), with fast and accurate data entry
A proactive problem-solver with sound judgement and the ability to manage challenges and resolve conflicts
Thrives in a fast-paced environment, with excellent time management and the ability to prioritise competing demands
A collaborative team player who can also work independently, with a track record of improving processes and service outcomes
Why work at St Vincent’s?
Join us on our mission to provide care to all, including the most at-risk people in our community
Discounted access to many gyms for you and your family with Fitness Passport
Access to discounted private health insurance with Medibank
Access to a government salary sacrifice program. Make a proportion of your salary tax-free
Committed to financial support for educational development, scholarship programs, paid study leave
About the hospital
In this role you will be based at St Vincent’s hospital, Darlinghurst.
A busy inner-city hospital in a beautiful location
Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
A place of expert clinical care for at-risk people
Closely partnered with universities & affiliated research institutes, many of which are located on-campus
Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & ******* services, and correctional health
Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
How to apply
The closing date for applications is 01 May 2026. Please apply at your earliest convenience as we will be interviewing strong candidates as you apply.
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.
Respectfully, this role is not open to recruitment agencies.
For more information, and to apply click here
Reference number
JR148063
Occupation
Administration and Clerical
Work type
Part-Time
Location
Sydney City
Salary Information
Closing date
01 May 2026 at 11:59pm
Role title: Executive Administrator
Role type: Permanent part time (24hrs/weeks)
Role grade: Administration Officer Level 3, Year1/2
Department and location: Sacred Heart Health Service, St Vincent’s Hospital, Darlinghurst
Salary: $71,072.43 - $73,287.41 (pro-rata) +super + salary packaging
Better and fairer care. Always.
We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.
About the role
Coordinate and deliver engaging palliative care education programs across the hospital, supporting staff, JMOs, and medical students
Manage student placements and rosters (UNDA, UNSW, PEPA), ensuring learning requirements are tracked and met
Lead end-to-end event coordination for seminars, conferences, visiting medical groups, and hospital-wide initiatives like Palliative Care Week
Provide seamless administrative support for education, research meetings, and Grand Rounds, including minutes, follow-ups, and logistics
Oversee seminar scheduling and room bookings, ensuring smooth delivery of training sessions and educational series
About you
Strong communication and customer service skills, with the ability to engage effectively with a wide range of stakeholders
Highly proficient in MS Office and patient management systems (e.g. CHIME, CorePAS, Web DeLacy), with fast and accurate data entry
A proactive problem-solver with sound judgement and the ability to manage challenges and resolve conflicts
Thrives in a fast-paced environment, with excellent time management and the ability to prioritise competing demands
A collaborative team player who can also work independently, with a track record of improving processes and service outcomes
Why work at St Vincent’s?
Join us on our mission to provide care to all, including the most at-risk people in our community
Discounted access to many gyms for you and your family with Fitness Passport
Access to discounted private health insurance with Medibank
Access to a government salary sacrifice program. Make a proportion of your salary tax-free
Committed to financial support for educational development, scholarship programs, paid study leave
About the hospital
In this role you will be based at St Vincent’s hospital, Darlinghurst.
A busy inner-city hospital in a beautiful location
Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
A place of expert clinical care for at-risk people
Closely partnered with universities & affiliated research institutes, many of which are located on-campus
Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & ******* services, and correctional health
Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
How to apply
The closing date for applications is 01 May 2026. Please apply at your earliest convenience as we will be interviewing strong candidates as you apply.
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.
Respectfully, this role is not open to recruitment agencies.
For more information, and to apply click here
💡 Quick Summary
Seeking a career-building opportunity? The Executive Administrator position is now open for candidates interested in the Back Office Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
