Executive Assistant

Qualifications
Associate’s Degree required or an equivalent combination of formal secretarial training and experience may be considered
High proficiency with Microsoft Office products
Excellent written and verbal communication skills, time management skills, ability to multi task and interpersonal skills
Ability to exhibit sound judgment with the ability to prioritize and make decisions
Ability to handle confidential information with the utmost discretion
Benefits
This position has a hiring range of $63,7+3 - $113,318
Responsibilities
In this role, you will provide executive support to the Vice President of Philanthropy at MedStar Health Franklin Square Medical Center in Baltimore, MD
Maintains calendar and appointment schedule for the Senior Executive
Performs administrative duties including preparation of correspondence through dictation, composition of written material such as letters and memos, proofreading/editing, creation of databases, spreadsheets and expense reports
Ensures smooth office operations by evaluating, reorganizing, and delegating duties to clerical staff in a manner to best serve the needs of the Senior Executive and department
Handles, screens and prioritizes all telephone calls and correspondence directed to the VP
Reviews, prioritizes, and distributes mail
Provides assistance and direction to callers, visitors and staff as required
Organizes and retrieves information on an ongoing basis
Attends designated committee/management meetings and takes minutes
Distributes correspondence and handles follow up related to the meetings as required
Assures that confidential information and activities are handled discreetly and classified information is safeguarded
Organizes, schedules and confirms meetings and/or conferences including logistics, refreshments, conference room facilities, AV equipment and web based meeting platforms
Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority
Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action
Job description
General Summary of Position

In this role, you will provide executive support to the Vice President of Philanthropy at MedStar Health Franklin Square Medical Center in Baltimore, MD.

Job Duties:
• Maintains calendar and appointment schedule for the Senior Executive.
• Performs administrative duties including preparation of correspondence through dictation, composition of written material such as letters and memos, proofreading/editing, creation of databases, spreadsheets and expense reports.
• Ensures smooth office operations by evaluating, reorganizing, and delegating duties to clerical staff in a manner to best serve the needs of the Senior Executive and department
• Handles, screens and prioritizes all telephone calls and correspondence directed to the VP. Reviews, prioritizes, and distributes mail. Provides assistance and direction to callers, visitors and staff as required.
• Organizes and retrieves information on an ongoing basis. Attends designated committee/management meetings and takes minutes. Distributes correspondence and handles follow up related to the meetings as required. Assures that confidential information and activities are handled discreetly and classified information is safeguarded.
• Organizes, schedules and confirms meetings and/or conferences including logistics, refreshments, conference room facilities, AV equipment and web based meeting platforms.
• Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.

Qualifications:

· Associate’s Degree required or an equivalent combination of formal secretarial training and experience may be considered.

· High proficiency with Microsoft Office products.

· Excellent written and verbal communication skills, time management skills, ability to multi task and interpersonal skills.

· Ability to exhibit sound judgment with the ability to prioritize and make decisions.

· Ability to handle confidential information with the utmost discretion.

This position has a hiring range of $63,7+3 - $113,318