Job Description
What you'll do
The Executive Assistant will provide administrative, managerial and organization assistance to the Executive Vice President and Chief Financial Officer (CFO), as well as team support to other executives and their assistants as needed. The successful candidate will be a high-energy, experienced executive assistant with an extremely professional demeanor, business maturity and discretion. This role will satisfy the self-starter who takes pride in contributing through support for the C-suite and has enthusiasm for coordinating key events, recognizing that s/he is an extension of the office of the Executive and will represent their presence accordingly.
Proven track record in an administrative role
High degree of professionalism, business maturity, common sense, and good judgement
Strong organization skills and attention to detail and accuracy
Flexibility and able to thrive in a fast-paced environment
Able to maintain confidentiality on highly sensitive matters
Takes pride in contributing through support with a positive attitude
Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively
Coordinate and work closely with the SVP’s offices to ensure deadlines are met and high-quality reports are submitted
Schedule and organize the quarterly business review meetings and annual planning meetings
Schedule monthly and quarterly team meetings, including agenda and presentation material preparation, etc.
Create and monitor team budgets including processing invoices, tracking to budget, and proactively bringing forecasted variances to the attention of management
Onboarding and offboarding new employees
Plan and co-ordinate team events
Oversee high level calendar by learning the business priorities, in addition to a volume of email triage and response
Coordinating complex schedules and travel itineraries
Ad hoc projects as assigned
Other related duties as required
What you bring
5+ years of experience supporting C Suite level executives role within a fast paced and/or professional firm
Advanced working knowledge of Adobe and Microsoft Office Suite (Strong PowerPoint Skills) Knowledge of Hyperion, PeopleSoft, Concur and SmartView is an asset.
Superior written and verbal communication skills
High level of independence and can be relied upon to follow work through to completion
Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs
Proven ability to establish valuable relationships within an organization
Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision
Provide professional administrative support in a helpful, respectful and friendly manner
Experience monitoring budgets
Extremely professional with executive presence, tact, and political savvy
Willing to occasionally monitor email off-hours
About Us
Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than +0 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.
Our Commitment to Diversity, Inclusion and Belonging
We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, ****** orientation, and identification. We are united in our purpose of being here to help make life in Canada better.
Accommodations
We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.
The Executive Assistant will provide administrative, managerial and organization assistance to the Executive Vice President and Chief Financial Officer (CFO), as well as team support to other executives and their assistants as needed. The successful candidate will be a high-energy, experienced executive assistant with an extremely professional demeanor, business maturity and discretion. This role will satisfy the self-starter who takes pride in contributing through support for the C-suite and has enthusiasm for coordinating key events, recognizing that s/he is an extension of the office of the Executive and will represent their presence accordingly.
Proven track record in an administrative role
High degree of professionalism, business maturity, common sense, and good judgement
Strong organization skills and attention to detail and accuracy
Flexibility and able to thrive in a fast-paced environment
Able to maintain confidentiality on highly sensitive matters
Takes pride in contributing through support with a positive attitude
Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively
Coordinate and work closely with the SVP’s offices to ensure deadlines are met and high-quality reports are submitted
Schedule and organize the quarterly business review meetings and annual planning meetings
Schedule monthly and quarterly team meetings, including agenda and presentation material preparation, etc.
Create and monitor team budgets including processing invoices, tracking to budget, and proactively bringing forecasted variances to the attention of management
Onboarding and offboarding new employees
Plan and co-ordinate team events
Oversee high level calendar by learning the business priorities, in addition to a volume of email triage and response
Coordinating complex schedules and travel itineraries
Ad hoc projects as assigned
Other related duties as required
What you bring
5+ years of experience supporting C Suite level executives role within a fast paced and/or professional firm
Advanced working knowledge of Adobe and Microsoft Office Suite (Strong PowerPoint Skills) Knowledge of Hyperion, PeopleSoft, Concur and SmartView is an asset.
Superior written and verbal communication skills
High level of independence and can be relied upon to follow work through to completion
Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs
Proven ability to establish valuable relationships within an organization
Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision
Provide professional administrative support in a helpful, respectful and friendly manner
Experience monitoring budgets
Extremely professional with executive presence, tact, and political savvy
Willing to occasionally monitor email off-hours
About Us
Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than +0 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.
Our Commitment to Diversity, Inclusion and Belonging
We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, ****** orientation, and identification. We are united in our purpose of being here to help make life in Canada better.
Accommodations
We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
