Job Description
Requisition ID: 38371+
Posting End Date: July 4,2026
City: Winnipeg
Site: Klinic Community Health
Work Location: Klinic Community Health
Department / Unit: Administration
Posting Category: Non-Clinical
Union: Exempt
Anticipated Start Date: ASAP
FTE: 1.0
Anticipated Shift: Days
Annual Base Hours: 2080
EXECUTIVE ASSISTANT
FULL TIME POSITION
1.0 E.F.T. – 40 Hours Per Week
HOURS OF WORK: Monday-Friday (Some evenings and weekends may be required)
Klinic Community Heath is a pro-choice community health centre that provides primary care, education and counselling services to our local community and throughout Manitoba. Driven by our vision of creating healthy and engaged communities, we promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstances. Rooted in social justice values, we believe that everyone deserves quality care, support and respect.
POSITION SUMMARY
Reporting to the Executive Director, the Executive Assistant is responsible for providing executive level administrative support to the Executive Director, Klinic Board, Director team and to the Human Resources function.
The preferred candidate will have excellent organizational skills, a professional work style and contribute to a collaborative team environment. They must have a proven ability to maintain confidentiality when handling sensitive information and confidential documents, the ability to take precise minutes, have strong written and verbal communication skills and will have a high level of proficiency in MS Office Suite.
They will be responsible for preparing organizational documents including policies, board governance materials , handling information requests, preparing correspondence and various communications, arranging organizational events, and scheduling meetings.
QUALIFICATIONS:
Completed high school education Manitoba Standards, required
Post Secondary Diploma in Business Administration, or relevant discipline, preferred
Minimum 5 years’ experience providing administrative support at a senior level, including two (2) years working directly with an Executive Director / Board of Directors
Training and Advanced proficiency with computerized systems (Microsoft Office Word, Excel, Access, Outlook, PowerPoint and SharePoint) required.
A combination of education and experience may be considered
Typing speed 65 wpm
Excellent verbal and written communication skills with proven ability to interact positively with internal and external stakeholders
Ability to maintain confidentiality
REQUIREMENTS:
Satisfactory Criminal Record, Child Abuse and Adult Abuse Registry checks
Ability to use a wide variety of computer software
Ability to compose correspondence on behalf of the Executive Director / Directors / Managers
Strong interpersonal and project management skills
Attention to detail, especially with written work
EXPERIENCE:
Demonstrated organization skills including the ability to anticipate, plan, initiate and monitor multiple activities, timelines and requirements
Five years directly related experience required including:
Scheduling and coordinating meetings in computerized calendars (Outlook)
Recording and preparing minutes and agendas
Maintaining spreadsheets and databases
Preparing policy and governance frameworks
Previous healthcare or non-profit experience preferred
Experience working with Payworks payroll an asset
Excellent interpersonal and administrative skills
Ability to work in a dynamic, fast-paced environment
Experience with and commitment to Reconciliation, and to dismantling racism and oppression within policies, procedures and practices.
Commitment to promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstance
RESPONSIBILITIES:
Prioritizes and organizes Administrative activities for the Board / Board Committees / Executive Director / Directors throughout the organization
Manages and maintains the Executive Director’s calendar and schedule as required
Schedules, provides notice and manages meeting logistics as requested by the Board and Leadership
Supports Human Resources activities such as job postings, letters of offer, and employee onboarding
Types, formats and proofreads material such as briefing notes, correspondence, minutes, agendas, manuscripts, policies, procedures, templates and letters to outside agencies
Monitors the progress of the organization’s Strategic Plan / Organization Projects / Initiatives and provides regular updates, as required
Takes initiative to handle matters and solve administrative problems such as process improvement
Develops, maintains and updates a variety of databases and performs supporting duties such as: Data collection and entry, analysis, and assisting with preparation of reports
Organizes and distributes internal communications such as: The Weekly Newsletter
Ensures work is completed within established timelines and deadlines
Ability to communicate respectfully and maintain confidentiality is required
Consistent demonstration of alignment with Klinic’s Vision, Mission and Values
SALARY RANGE $48,158.00 to $60,602.00 per annum
Klinic is committed to working towards having a more equitable and diverse work force at all levels of our organization. We welcome and encourage persons who reflect the diversity of the communities we serve to apply, those who identify as Indigenous, Black, Persons of Colour, 2SLBGTQQIA+, and /or those living with disabilities. Applicants are invited to self-declare in their cover letter.
Accommodations are available upon request during the assessment and selection process. Applicants are asked to please self-declare in their cover letter.
Thank you for your interest. Only candidates selected for an interview will be contacted.
Posting End Date: July 4,2026
City: Winnipeg
Site: Klinic Community Health
Work Location: Klinic Community Health
Department / Unit: Administration
Posting Category: Non-Clinical
Union: Exempt
Anticipated Start Date: ASAP
FTE: 1.0
Anticipated Shift: Days
Annual Base Hours: 2080
EXECUTIVE ASSISTANT
FULL TIME POSITION
1.0 E.F.T. – 40 Hours Per Week
HOURS OF WORK: Monday-Friday (Some evenings and weekends may be required)
Klinic Community Heath is a pro-choice community health centre that provides primary care, education and counselling services to our local community and throughout Manitoba. Driven by our vision of creating healthy and engaged communities, we promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstances. Rooted in social justice values, we believe that everyone deserves quality care, support and respect.
POSITION SUMMARY
Reporting to the Executive Director, the Executive Assistant is responsible for providing executive level administrative support to the Executive Director, Klinic Board, Director team and to the Human Resources function.
The preferred candidate will have excellent organizational skills, a professional work style and contribute to a collaborative team environment. They must have a proven ability to maintain confidentiality when handling sensitive information and confidential documents, the ability to take precise minutes, have strong written and verbal communication skills and will have a high level of proficiency in MS Office Suite.
They will be responsible for preparing organizational documents including policies, board governance materials , handling information requests, preparing correspondence and various communications, arranging organizational events, and scheduling meetings.
QUALIFICATIONS:
Completed high school education Manitoba Standards, required
Post Secondary Diploma in Business Administration, or relevant discipline, preferred
Minimum 5 years’ experience providing administrative support at a senior level, including two (2) years working directly with an Executive Director / Board of Directors
Training and Advanced proficiency with computerized systems (Microsoft Office Word, Excel, Access, Outlook, PowerPoint and SharePoint) required.
A combination of education and experience may be considered
Typing speed 65 wpm
Excellent verbal and written communication skills with proven ability to interact positively with internal and external stakeholders
Ability to maintain confidentiality
REQUIREMENTS:
Satisfactory Criminal Record, Child Abuse and Adult Abuse Registry checks
Ability to use a wide variety of computer software
Ability to compose correspondence on behalf of the Executive Director / Directors / Managers
Strong interpersonal and project management skills
Attention to detail, especially with written work
EXPERIENCE:
Demonstrated organization skills including the ability to anticipate, plan, initiate and monitor multiple activities, timelines and requirements
Five years directly related experience required including:
Scheduling and coordinating meetings in computerized calendars (Outlook)
Recording and preparing minutes and agendas
Maintaining spreadsheets and databases
Preparing policy and governance frameworks
Previous healthcare or non-profit experience preferred
Experience working with Payworks payroll an asset
Excellent interpersonal and administrative skills
Ability to work in a dynamic, fast-paced environment
Experience with and commitment to Reconciliation, and to dismantling racism and oppression within policies, procedures and practices.
Commitment to promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstance
RESPONSIBILITIES:
Prioritizes and organizes Administrative activities for the Board / Board Committees / Executive Director / Directors throughout the organization
Manages and maintains the Executive Director’s calendar and schedule as required
Schedules, provides notice and manages meeting logistics as requested by the Board and Leadership
Supports Human Resources activities such as job postings, letters of offer, and employee onboarding
Types, formats and proofreads material such as briefing notes, correspondence, minutes, agendas, manuscripts, policies, procedures, templates and letters to outside agencies
Monitors the progress of the organization’s Strategic Plan / Organization Projects / Initiatives and provides regular updates, as required
Takes initiative to handle matters and solve administrative problems such as process improvement
Develops, maintains and updates a variety of databases and performs supporting duties such as: Data collection and entry, analysis, and assisting with preparation of reports
Organizes and distributes internal communications such as: The Weekly Newsletter
Ensures work is completed within established timelines and deadlines
Ability to communicate respectfully and maintain confidentiality is required
Consistent demonstration of alignment with Klinic’s Vision, Mission and Values
SALARY RANGE $48,158.00 to $60,602.00 per annum
Klinic is committed to working towards having a more equitable and diverse work force at all levels of our organization. We welcome and encourage persons who reflect the diversity of the communities we serve to apply, those who identify as Indigenous, Black, Persons of Colour, 2SLBGTQQIA+, and /or those living with disabilities. Applicants are invited to self-declare in their cover letter.
Accommodations are available upon request during the assessment and selection process. Applicants are asked to please self-declare in their cover letter.
Thank you for your interest. Only candidates selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in India offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
