Job Description
Full job description
About TextLayer
TextLayer helps enterprises and funded startups build, deploy, and scale advanced AI systems, without rewriting their infrastructure.
We provide engineering teams with a modular, stable foundation, so they can adopt AI without betting on the wrong tech. Our flagship stack, TextLayer Core, is maintainable, tailored to the environment, and deployed with Terraform and standardized APIs.
We’re a team on a mission to help power enterprise clients with AI-enabled tools and processes. We’re looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.
If you're excited to work on foundational AI infrastructure, ship production-grade systems quickly, and help define what agentic software looks like in practice, we’d love to meet you.
The Role
As the Executive Assistant, you’ll be the go-to support across scheduling, communication, documentation, research, light HR coordination, social media support, travel booking, and program administration. We are looking for a person who can juggle different priorities and get things done.
Key Responsibilities
Manage and maintain executive calendars, scheduling, confirming, and preparing for meetings
Coordinate meetings (including cross-time zone), organize logistics, prepare agendas, and take notes
Support the creation, formatting, and design of slide decks and presentations
Post on company social media channels and coordinate asset gathering from the Design team
Draft, proofread, and send correspondence, memos, and summaries
Maintain organized electronic and physical filing systems
Assist with light candidate screening, interviewing scheduling, and job post creation
Work with leadership to gather requirements, build and update job descriptions
Follow up on outstanding invoices and assist with accounts receivable
Arrange domestic and international travel for executives/team members
Support and help administer programs and fellowships (including comms, scheduling, logistics)
Plan and help execute in-person and virtual events
Conduct research and provide analysis/briefs on various topics
General administrative work and special projects as assigned
Maintain confidentiality and demonstrate discretion on all sensitive matters
What You’ll Bring
Passion for supporting teams and leaders, attention to detail, and delivering excellent administrative work
Superb written and verbal communication skills
Initiative, organization, reliability, and a strong sense of follow-through
Ability to work independently and adapt quickly to new tasks and priorities
Required Qualifications
Experience as an executive assistant or similar support role, ideally for leaders or cross-functional teams
Excellent organization, scheduling, and time management abilities
Confidence with productivity tools (Microsoft Office Suite, Google Workspace, modern remote work tools)
Experience in administrative work, communications, basic HR/recruiting coordination, and travel support
Professionalism, adaptability, and commitment to confidentiality
Bonus Points
Experience administering company programs or fellowships
Comfort posting on social media and working with design/marketing assets
Familiarity with invoices, and accounts receivable
Experience supporting fast-moving or startup teams
About TextLayer
TextLayer helps enterprises and funded startups build, deploy, and scale advanced AI systems, without rewriting their infrastructure.
We provide engineering teams with a modular, stable foundation, so they can adopt AI without betting on the wrong tech. Our flagship stack, TextLayer Core, is maintainable, tailored to the environment, and deployed with Terraform and standardized APIs.
We’re a team on a mission to help power enterprise clients with AI-enabled tools and processes. We’re looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.
If you're excited to work on foundational AI infrastructure, ship production-grade systems quickly, and help define what agentic software looks like in practice, we’d love to meet you.
The Role
As the Executive Assistant, you’ll be the go-to support across scheduling, communication, documentation, research, light HR coordination, social media support, travel booking, and program administration. We are looking for a person who can juggle different priorities and get things done.
Key Responsibilities
Manage and maintain executive calendars, scheduling, confirming, and preparing for meetings
Coordinate meetings (including cross-time zone), organize logistics, prepare agendas, and take notes
Support the creation, formatting, and design of slide decks and presentations
Post on company social media channels and coordinate asset gathering from the Design team
Draft, proofread, and send correspondence, memos, and summaries
Maintain organized electronic and physical filing systems
Assist with light candidate screening, interviewing scheduling, and job post creation
Work with leadership to gather requirements, build and update job descriptions
Follow up on outstanding invoices and assist with accounts receivable
Arrange domestic and international travel for executives/team members
Support and help administer programs and fellowships (including comms, scheduling, logistics)
Plan and help execute in-person and virtual events
Conduct research and provide analysis/briefs on various topics
General administrative work and special projects as assigned
Maintain confidentiality and demonstrate discretion on all sensitive matters
What You’ll Bring
Passion for supporting teams and leaders, attention to detail, and delivering excellent administrative work
Superb written and verbal communication skills
Initiative, organization, reliability, and a strong sense of follow-through
Ability to work independently and adapt quickly to new tasks and priorities
Required Qualifications
Experience as an executive assistant or similar support role, ideally for leaders or cross-functional teams
Excellent organization, scheduling, and time management abilities
Confidence with productivity tools (Microsoft Office Suite, Google Workspace, modern remote work tools)
Experience in administrative work, communications, basic HR/recruiting coordination, and travel support
Professionalism, adaptability, and commitment to confidentiality
Bonus Points
Experience administering company programs or fellowships
Comfort posting on social media and working with design/marketing assets
Familiarity with invoices, and accounts receivable
Experience supporting fast-moving or startup teams
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Ottawa offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
