Executive Assistant

Location
Toronto, ON
 
Full job description
Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant
Services within Mastercard is responsible for acquiring, engaging, and retaining customers by managing fraud and risk, enhancing cybersecurity, and improving the digital payments experience. We provide value-added services and leverage expertise, data-driven insights, and execution.

Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.

The Integration Executive is responsible for leading the integration planning and execution of Recorded Future, a large, strategic acquisition in Mastercard’s Security Solutions Organization. This includes the delivery of strategic and financial objectives of the acquisition and the success of the overall integration effort in close partnership with key functions across Mastercard (product, finance, people & capabilities, technology, etc). In addition, the Integration Executive is the primary point of contact for Recorded Future leadership team and is responsible for driving bi- directional understanding and alignment between Mastercard and Recorded Future, providing guidance to help Recorded Future be successful within Mastercard, and resolving issues to ensure delivery of the deal value drivers and target operating model.

Reporting to the Integration Executive, this position is responsible for providing support to the EVP and working closely with the Integration Management Office at both Mastercard and Recorded Future, critical functional teams across Mastercard and directly with Recorded Future. The function is fast-paced and dynamic and therefore requires a “can-do” person” with strong initiative and proven ability to build and maintain relationships. The role includes performing general administrative duties with excellence and little supervision, such as scheduling of meetings, creating end-to-end/multi-country travel arrangements (including organizing travel visas), expense reporting, calendar management, ordering supplies, and maintaining department records including the departmental budget and contract administration support.

Role
Schedule meetings with multiple attendees (including C-suite members) in multiple time zones, arrange conferences and ensure all meeting support is appropriately coordinated.
Arrange global travel for multi-country/continent trips (including air and ground transportation, hotel, visa applications and other components) through corporate travel; complete T&E reporting in a timely manner according to policy.
Act as a “face” of the team when dealing with internal and external stakeholders, espousing Mastercard values and our team culture
Assist in preparing, tracking, and maintaining departmental budget including headcount and expense management
Prepare correspondence, memoranda, reports, presentations or other assigned documentation in specified software package(s).
You will operate as a trusted advisor and right hand, managing day-to-day operational flow, ensuring the executive is focused on the highest-value activities.
Administer programs, projects or processes specific to the operating unit served, and maintain spreadsheets or databases to monitor departmental information.
May be required to research special topics or work on projects as assigned.
Develop and produce reports as assigned.

All About You

Team oriented and talented at building and maintaining relationships in a professional environment across all levels to foster credibility and trust.
Must have a demonstrated style that includes a high sense of urgency, ability to think out of the box, ability to prioritize and provide proactive solutions in anticipation of the needs of the EVP and team
Outstanding communication skills, both written and oral, with proven ability to communicate complex concepts to a broad range of stakeholders
Administrative experience in a matrixed corporate environment interfacing with senior and executive level management and customers, and with confidential information. Comfortable working across time zones and geographies.
Proficiency in Microsoft 365; Oracle as well as technologies such as Skype, MS Teams, Zoom, Co-pilot, travel booking tools like Concur etc. Interest in leveraging AI to drive efficiency and impact.
Deep experience supporting C-level or SVP-level executives in fast-paced, high-growth environments.
Accuracy and attention to detail with the ability to multi-task.
Ability to function well in a busy and varied environment and work well under pressure.

#Securitysolutions
Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, ****** orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
Corporate Security Responsibility


All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

Abide by Mastercard’s security policies and practices;

Ensure the confidentiality and integrity of the information being accessed;

Report any suspected information security violation or breach, and

Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.