Job Description
Support the CEO & Executive Team at WWF‑Australia. At WWF‑Australia, collaboration is how we deliver impact—together. We’re seeking a proactive, organised executive support professional who thrives in a team environment and is excited by using technology to simplify, streamline and improve the way we work. Apply now and help enable leadership that drives meaningful outcomes for people and nature.
Workplace flexibility including org wide * Day Fortnight trial commencing Feb 2026
WWF-Australia Office Sydney location
Ongoing, full-time contract
Join a diverse global network working for people and planet across 100 countries
Work in a high performing, values-driven organisation
You can find the full position description and selection criteria by ((clicking here)).
About Us
WWF-Australia is an award-winning and innovative organisation determined to do things differently. We use our superpowers to partner in delivering nature-positive solutions, empowering communities, and halting climate change - in Australia, the Asia-Pacific region, the Southern Hemisphere and globally. We are a values-driven organisation with a diverse global network of local organisations working in 100 countries. We work as a catalyst with communities, First Nations, governments, businesses, innovators, and philanthropists towards our global mission: to build a world where people live and prosper in harmony with nature.
About the Role
The Executive Assistant (EA) as part of the CEO Office team, plays a key role in supporting the Executives in Strategic Execution, maintaining information flow and cross-departmental integration.
The EA provides high-level administrative and coordination support to two members of the Executive team and works closely with the Manager and other members of the CEO Office to help the Executives integrate across departmental teams, contributing to the effective functioning of the CEO Office. As a future focused EA, the role leverages AI technologies to streamline processes, enhance productivity, and provide innovative solutions to complex challenges in the CEO Office.
Key Accountabilities (Refer to Position Description for full list of Key Accountabilities)
Supports activities and workflow for Executive team members, leveraging AI tools to enhance efficiency and effectiveness ensuring quality and accuracy in all tasks.
Provides administrative support including:
-Proactive diary management
-light-touch email support
-travel booking and logistics
-monthly expense management
-support executives with updating and maintaining Cascade (strategy execution tool)
-senior level and external meeting preparation, coordination and logistics
-coordinates meeting briefings and preparatory documents
-additional meeting support may include taking minutes and coordinating actions/follow up
-general administrative functions as required
Proactively identifies emerging priorities, anticipates needs, and resolves issues before they escalate, ensuring the Executive team’s focus remains on strategic outcomes
Skills, Knowledge and Experience (Refer to Position Description for full list of Selection Criteria)
Demonstrated well developed Executive Assistant skills and experience working directly with an Executive or Board.
Excellent time management and organisational skills.
Demonstrated ability to take initiative in using varied software, tools and technology (e.g. AI) to streamline processes, enhance productivity, and the impact of their work.
Our Commitment to Diversity: WWF values diversity and is building a workforce that reflects the community we serve. WWF is an equal opportunity employer and Aboriginal & Torres Strait Islander peoples, people from culturally & linguistically diverse (CALD) backgrounds, sexuality and gender diverse (LGBTQIA+) community members, and people living with disabilities are encouraged to apply.
Our Commitment to Safeguarding: WWF-Australia is committed to acting with respect and upholding the human rights, welfare and dignity of all persons we employ, engage with or who are affected by our activities and work, with special regard for vulnerable individuals and children.
As part of your employment, you will be required to undergo background checks relevant to your position (eg. Police Checks, Working with Children Checks, Reference Checks), abide by our safeguarding policies, and sign our Safeguarding Code of Conduct.
You can find the full position description and selection criteria by ((clicking here)).
Applications
Please include the following two attachments: (1) a cover letter/statements against the selection criteria and (2) your resume (CV).
We may review applications and interview candidates on a rolling-basis, therefore we encourage you to apply at your earliest convenience.
Note that applicants require current unlimited working rights in Australia to be eligible for this role.
Closing Date: 11:59PM, 17 February 2026
Contact: For any questions, please contact [email protected]
Workplace flexibility including org wide * Day Fortnight trial commencing Feb 2026
WWF-Australia Office Sydney location
Ongoing, full-time contract
Join a diverse global network working for people and planet across 100 countries
Work in a high performing, values-driven organisation
You can find the full position description and selection criteria by ((clicking here)).
About Us
WWF-Australia is an award-winning and innovative organisation determined to do things differently. We use our superpowers to partner in delivering nature-positive solutions, empowering communities, and halting climate change - in Australia, the Asia-Pacific region, the Southern Hemisphere and globally. We are a values-driven organisation with a diverse global network of local organisations working in 100 countries. We work as a catalyst with communities, First Nations, governments, businesses, innovators, and philanthropists towards our global mission: to build a world where people live and prosper in harmony with nature.
About the Role
The Executive Assistant (EA) as part of the CEO Office team, plays a key role in supporting the Executives in Strategic Execution, maintaining information flow and cross-departmental integration.
The EA provides high-level administrative and coordination support to two members of the Executive team and works closely with the Manager and other members of the CEO Office to help the Executives integrate across departmental teams, contributing to the effective functioning of the CEO Office. As a future focused EA, the role leverages AI technologies to streamline processes, enhance productivity, and provide innovative solutions to complex challenges in the CEO Office.
Key Accountabilities (Refer to Position Description for full list of Key Accountabilities)
Supports activities and workflow for Executive team members, leveraging AI tools to enhance efficiency and effectiveness ensuring quality and accuracy in all tasks.
Provides administrative support including:
-Proactive diary management
-light-touch email support
-travel booking and logistics
-monthly expense management
-support executives with updating and maintaining Cascade (strategy execution tool)
-senior level and external meeting preparation, coordination and logistics
-coordinates meeting briefings and preparatory documents
-additional meeting support may include taking minutes and coordinating actions/follow up
-general administrative functions as required
Proactively identifies emerging priorities, anticipates needs, and resolves issues before they escalate, ensuring the Executive team’s focus remains on strategic outcomes
Skills, Knowledge and Experience (Refer to Position Description for full list of Selection Criteria)
Demonstrated well developed Executive Assistant skills and experience working directly with an Executive or Board.
Excellent time management and organisational skills.
Demonstrated ability to take initiative in using varied software, tools and technology (e.g. AI) to streamline processes, enhance productivity, and the impact of their work.
Our Commitment to Diversity: WWF values diversity and is building a workforce that reflects the community we serve. WWF is an equal opportunity employer and Aboriginal & Torres Strait Islander peoples, people from culturally & linguistically diverse (CALD) backgrounds, sexuality and gender diverse (LGBTQIA+) community members, and people living with disabilities are encouraged to apply.
Our Commitment to Safeguarding: WWF-Australia is committed to acting with respect and upholding the human rights, welfare and dignity of all persons we employ, engage with or who are affected by our activities and work, with special regard for vulnerable individuals and children.
As part of your employment, you will be required to undergo background checks relevant to your position (eg. Police Checks, Working with Children Checks, Reference Checks), abide by our safeguarding policies, and sign our Safeguarding Code of Conduct.
You can find the full position description and selection criteria by ((clicking here)).
Applications
Please include the following two attachments: (1) a cover letter/statements against the selection criteria and (2) your resume (CV).
We may review applications and interview candidates on a rolling-basis, therefore we encourage you to apply at your earliest convenience.
Note that applicants require current unlimited working rights in Australia to be eligible for this role.
Closing Date: 11:59PM, 17 February 2026
Contact: For any questions, please contact [email protected]
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
