Executive Assistant

Qualifications
Provide administrative and clerical support daily
Possess strong written and verbal communication skills
Demonstrate the ability to build relationships and maintain confidentiality
Have a thorough understanding of accepted business practices
Be proficient in Microsoft Word and Outlook, with basic skills in Microsoft Excel
Have the ability to quickly and effectively solve problems
Exhibit excellent organizational skills and the ability to multi-task in a fast-paced working environment
Be able to remain in a stationary position up to 50% of the time
Have the ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
Benefits
Competitive salary
Comprehensive health, dental, and vision insurance
Retirement savings plan with company match
Opportunities for professional development and career advancement
Paid time off
Salary Range: $75,000 - $85,000 annually depending on experience
Responsibilities
The Executive Assistant will manage a wide range of administrative and executive support-related tasks, ensuring the smooth operation of the executive office
Act as an extension of the CEO and Senior Leadership by embodying their attitude, knowledge, and preferences
Schedule both in-person and virtual meetings
Manage communications, including emails and messages
Arrange travel plans
Organize files and documents
Prepare various forms and documents
Report and track expenses
Manage and prioritize multiple, simultaneous projects and assignments adeptly
Welcome guests by greeting them in person or on the telephone, and handle requests and queries appropriately
Maintain credibility, trust, and support with staff, and build relationships important to the success of the organization
Act with a high degree of discretion and confidentiality
Plan on-site and off-site activities, retreats, and fun employee events
This includes locating venues, booking group travel, negotiating contracts, ordering swag, coordinating AV services, and working within budget
Prioritize tasks, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadlines
Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services
Manage quality and delivery, and monitor expenses
Schedule and coordinate meetings, book conference rooms, order catering, and ensure AV equipment is working properly
Maintain office supplies by managing inventory and ordering
Prepare and clean the conference room
Maintain the conference room schedule
Job description
We are seeking a highly organized and proactive Executive Assistant to support the executive team at SDRE, San Diego’s fastest-growing residential real estate developer. The Executive Assistant will manage a wide range of administrative and executive support-related tasks, ensuring the smooth operation of the executive office.

Responsibilities:

· Act as an extension of the CEO and Senior Leadership by embodying their attitude, knowledge, and preferences.

· Schedule both in-person and virtual meetings.

· Manage communications, including emails and messages.

· Arrange travel plans.

· Organize files and documents.

· Prepare various forms and documents.

· Report and track expenses.

· Manage and prioritize multiple, simultaneous projects and assignments adeptly.

· Welcome guests by greeting them in person or on the telephone, and handle requests and queries appropriately.

· Maintain credibility, trust, and support with staff, and build relationships important to the success of the organization. Act with a high degree of discretion and confidentiality.

· Plan on-site and off-site activities, retreats, and fun employee events. This includes locating venues, booking group travel, negotiating contracts, ordering swag, coordinating AV services, and working within budget.

· Prioritize tasks, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadlines.

· Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services. Manage quality and delivery, and monitor expenses.

· Schedule and coordinate meetings, book conference rooms, order catering, and ensure AV equipment is working properly.

· Maintain office supplies by managing inventory and ordering.

· Prepare and clean the conference room.

· Maintain the conference room schedule.

Qualifications:
• Provide administrative and clerical support daily.
• Possess strong written and verbal communication skills.
• Demonstrate the ability to build relationships and maintain confidentiality.
• Have a thorough understanding of accepted business practices.
• Be proficient in Microsoft Word and Outlook, with basic skills in Microsoft Excel.
• Have the ability to quickly and effectively solve problems.
• Exhibit excellent organizational skills and the ability to multi-task in a fast-paced working environment.
• Be able to remain in a stationary position up to 50% of the time.
• Have the ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Some college education is preferred.

Benefits:
• Competitive salary.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• Paid time off

Salary Range: $75,000 - $85,000 annually depending on experience