Job Description
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.
Organization Overview:
At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism. Protomer Technologies is wholly owned subsidiary of Lilly, based in Pasadena, California. Protomer team is an agile and fast-paced group that prides itself on quickly developing drug molecules that are advanced to the clinic.
Role Overview:
This position is for the most senior administrative person and chief of staff supporting and directly reporting to the head of diabetes at Lilly who is also the VP and site head of Lilly’s Protomer site in Los Angeles.
This position is for an experienced candidate with demonstrated track record of being a senior administrative assistant or chief of staff, having demonstrated both judgement and experience in similar roles in the past and extensive experience.
Provide critical administrative support to Lilly’s Protomer site in Pasadena. The position is based in and onsite in Pasadena, and is not a remote or hybrid role.
You are able to effectively manage site initiatives and use various Lilly software and scheduling systems. Requires coordination with business unit colleagues, the administrative assistant community, internal/external business partners and vendors.
Requires an exceptional teammate who is proactive, organized, detail‐oriented with a strong sense of engagement and urgency to complete tasks.
Responsibilities:
Provide chief of staff and administrative support for the VP of Protomer, support for the site, coordinating and managing site functions and initiatives, be able to lead initiatives independently
Project tracking, scheduling and running regular site meetings with senior scientists to track progress for senior leadership, summarize minutes and progress updates
Serve as the main support, maintaining calendar and organizing meetings, travel, and expense reports
Proactively maintain daily calendars initiate contact and establish good working collaborations outside of the work group
Serve as a site concierge to support visitor facility access and coordinate local arrangements.
Answer routine correspondence and assemble highly confidential and sensitive information
Process expense reports, including complex reports, coordinate and arrange travel, including more complex travel
Responsible for working with academic centers and other researchers to coordinate Protomer’s regular seminar series and external meeting planning
Ownership for SharePoint sites, Teams pages, databases, etc. as assigned
Basic Qualifications:
Bachelor's degree
Extensive experience as chief of staff of senior level executive assistant supporting senior management
Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
Ability to work 5 days/week onsite in the Pasadena office. This is not a remote or hybrid role. (typical working hours 8:30AM-5:30PM)
Additional Preferences:
Experience Supporting C-suite
5+ years of experience working as an administrative assistant or in a business support role in project tracking and scheduling or as a chief of staff
Strong attention to detail, excellent and professional written and verbal communication skills
Project management skills to coordinate projects
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, ****** orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.
Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is
$32.45 - $47.60
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.
#WeAreLilly
Organization Overview:
At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism. Protomer Technologies is wholly owned subsidiary of Lilly, based in Pasadena, California. Protomer team is an agile and fast-paced group that prides itself on quickly developing drug molecules that are advanced to the clinic.
Role Overview:
This position is for the most senior administrative person and chief of staff supporting and directly reporting to the head of diabetes at Lilly who is also the VP and site head of Lilly’s Protomer site in Los Angeles.
This position is for an experienced candidate with demonstrated track record of being a senior administrative assistant or chief of staff, having demonstrated both judgement and experience in similar roles in the past and extensive experience.
Provide critical administrative support to Lilly’s Protomer site in Pasadena. The position is based in and onsite in Pasadena, and is not a remote or hybrid role.
You are able to effectively manage site initiatives and use various Lilly software and scheduling systems. Requires coordination with business unit colleagues, the administrative assistant community, internal/external business partners and vendors.
Requires an exceptional teammate who is proactive, organized, detail‐oriented with a strong sense of engagement and urgency to complete tasks.
Responsibilities:
Provide chief of staff and administrative support for the VP of Protomer, support for the site, coordinating and managing site functions and initiatives, be able to lead initiatives independently
Project tracking, scheduling and running regular site meetings with senior scientists to track progress for senior leadership, summarize minutes and progress updates
Serve as the main support, maintaining calendar and organizing meetings, travel, and expense reports
Proactively maintain daily calendars initiate contact and establish good working collaborations outside of the work group
Serve as a site concierge to support visitor facility access and coordinate local arrangements.
Answer routine correspondence and assemble highly confidential and sensitive information
Process expense reports, including complex reports, coordinate and arrange travel, including more complex travel
Responsible for working with academic centers and other researchers to coordinate Protomer’s regular seminar series and external meeting planning
Ownership for SharePoint sites, Teams pages, databases, etc. as assigned
Basic Qualifications:
Bachelor's degree
Extensive experience as chief of staff of senior level executive assistant supporting senior management
Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
Ability to work 5 days/week onsite in the Pasadena office. This is not a remote or hybrid role. (typical working hours 8:30AM-5:30PM)
Additional Preferences:
Experience Supporting C-suite
5+ years of experience working as an administrative assistant or in a business support role in project tracking and scheduling or as a chief of staff
Strong attention to detail, excellent and professional written and verbal communication skills
Project management skills to coordinate projects
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, ****** orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.
Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is
$32.45 - $47.60
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.
#WeAreLilly
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant and Chief of Staff position is now open for candidates interested in the Admin Executive sector. This role in Pasadena offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
