Job Description
Full job description
About the Team
You will support leaders within Uber's Places organization-a global team responsible for real estate strategy, design and construction, and operations. We partner closely across the business to deliver seamless workplace experiences. Fast-moving and collaborative, the team values clear communication and proactive problem-solving. In this role, you'll enhance leadership effectiveness and team operations.
About the Role
Executive Assistant Business Partners (EABPs) partner with Uber's Workplace leadership team to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You'll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings.
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
May work on other tasks and projects as assigned
Basic Qualifications
Minimum 6+ years of administrative experience
Preferred Qualifications
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Bachelor's degree or equivalent practical experience
For Phoenix, AZ-based roles: The base hourly rate range for this role is USD$41.59 per hour - USD$46.28 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.
About the Team
You will support leaders within Uber's Places organization-a global team responsible for real estate strategy, design and construction, and operations. We partner closely across the business to deliver seamless workplace experiences. Fast-moving and collaborative, the team values clear communication and proactive problem-solving. In this role, you'll enhance leadership effectiveness and team operations.
About the Role
Executive Assistant Business Partners (EABPs) partner with Uber's Workplace leadership team to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You'll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings.
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
May work on other tasks and projects as assigned
Basic Qualifications
Minimum 6+ years of administrative experience
Preferred Qualifications
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Bachelor's degree or equivalent practical experience
For Phoenix, AZ-based roles: The base hourly rate range for this role is USD$41.59 per hour - USD$46.28 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant Business Partner II position is now open for candidates interested in the MIS Executive sector. This role in Phoenix offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.