Job Description
About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com
Toll Group is seeking an experienced Executive Assistant to support the President, Government & Defence. This is a trusted, high‑impact role requiring a high level of professionalism, sound judgement and discretion, along with the ability to operate confidently in a fast‑paced executive environment.
Based in Canberra and reporting directly to the President, you will deliver comprehensive executive support while overseeing efficient office operations. The role requires flexibility to travel as needed and the capability to work autonomously, take direction, manage competing priorities and confidently engage with senior stakeholders.
About this opportunity
Deliver comprehensive executive support, including complex diary and inbox management, travel coordination and meeting preparation
Proactively anticipate executive requirements by managing priorities, workflows and sensitive information
Coordinate agendas, presentations and documentation for senior leadership and confidential meetings
Act as a confidential executive liaison, managing highly sensitive matters with discretion and professionalism
Ensure effective day‑to‑day office operations, including IT equipment, document control and office administration
Manage expense claims, invoices and cost control activities in line with policy
Coordinate reward and recognition programs and service awards
Oversee visitor management, meetings, events and professional workplace presentation
Manage domestic and international travel bookings and reconciliations, demonstrating flexibility to travel as required
What you’ll bring
Proven experience as an Executive Assistant or in a similar role supporting senior leaders
A demonstrated track record of managing highly confidential and sensitive information with discretion
Exceptional organisational, multitasking and time‑management skills
Confidence to take ownership, work independently and hold your own in an executive environment
Strong communication skills and the ability to take direction while exercising sound judgement
Advanced MS Office capability and experience with corporate systems
A flexible, proactive mindset and the ability to perform under pressure.
Qualification or background in Communications or Business advantageous.
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com
Toll Group is seeking an experienced Executive Assistant to support the President, Government & Defence. This is a trusted, high‑impact role requiring a high level of professionalism, sound judgement and discretion, along with the ability to operate confidently in a fast‑paced executive environment.
Based in Canberra and reporting directly to the President, you will deliver comprehensive executive support while overseeing efficient office operations. The role requires flexibility to travel as needed and the capability to work autonomously, take direction, manage competing priorities and confidently engage with senior stakeholders.
About this opportunity
Deliver comprehensive executive support, including complex diary and inbox management, travel coordination and meeting preparation
Proactively anticipate executive requirements by managing priorities, workflows and sensitive information
Coordinate agendas, presentations and documentation for senior leadership and confidential meetings
Act as a confidential executive liaison, managing highly sensitive matters with discretion and professionalism
Ensure effective day‑to‑day office operations, including IT equipment, document control and office administration
Manage expense claims, invoices and cost control activities in line with policy
Coordinate reward and recognition programs and service awards
Oversee visitor management, meetings, events and professional workplace presentation
Manage domestic and international travel bookings and reconciliations, demonstrating flexibility to travel as required
What you’ll bring
Proven experience as an Executive Assistant or in a similar role supporting senior leaders
A demonstrated track record of managing highly confidential and sensitive information with discretion
Exceptional organisational, multitasking and time‑management skills
Confidence to take ownership, work independently and hold your own in an executive environment
Strong communication skills and the ability to take direction while exercising sound judgement
Advanced MS Office capability and experience with corporate systems
A flexible, proactive mindset and the ability to perform under pressure.
Qualification or background in Communications or Business advantageous.
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Canberra offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
