Job Description
Full job description
The Executive Assistant (EA) provides administrative, operational, and strategic support to the Chief Executive Officer and the Chair of a fast-paced Auto Finance Company.
This role requires exceptional organizational skills, business acumen, discretion, and the ability to manage competing priorities in a dynamic financial services environment.
In this role you will have the opportunity to be a trusted partner to the CEO and Chair, facilitating communication, coordinating key initiatives, and ensuring efficient day-to-day operations of the executive office.
Key Deliverables;
Manage busy calendars, schedule meetings, and coordinate appointments.
When required assist with meeting agendas and maintenance of operating rhythms.
Work with Executive Manager to co-ordinate required activities of the CEO and Chair’s office
Liaise and support stakeholders, shareholders and Board members when required
At times, in conjunction with Event Manager and/or independently, coordinate work functions and events for internal employees and external engagements.
Prepare and/or co-ordinate correspondence, reports, presentations, and meeting materials.
Screen calls and emails; respond or redirect as appropriate.
Coordinate and design social events and activities, as required
Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
Assist with special projects including process improvements and business initiatives
Track action items and follow up to ensure timely completion.
Maintain confidential files and sensitive information with discretion.
When required support office management as back up to Office Manager
Oversee administrative processes within the executive office and at times the Chair’s office
Manage expense reports, invoices, and budgets related to the CEO’s office
Ensure smooth day-to-day operations and logistics
In times of need support and act as backfill in supporting other ET members when other EA’s are on leave
Build effective working relationships and collaborate within the EA team.
Qualifications;
Significant experience in a similar position supporting CEO/Chair/Stakeholders/Investors within the Financial Services industry
Experiences;
Extensive executive administrative support experience.
Experience supporting facilities, office operations, or workplace services preferred.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
High level of professionalism and discretion.
Comfortable working with ambiguity and experience in setting up processes
Ability to prioritise and manage multiple tasks independently.
Proficiency in Microsoft Office Suite and collaboration tools (e.g., Outlook, Teams, Slack).
Problem-solving mindset with attention to detail.
Vendor management and budgeting experience preferred.
Employee Benefits
We have a long list of benefits to suit your needs. On the clock, and off it. Here are a few favourites.
B irthday leave: Enjoy a day off on your birthday, because you deserve it.
Health and wellbeing leave: Take some well-deserved ‘me’ time, because your health comes first.
Volunteering day: Make an impact with a day dedicated to giving back to the causes you care about.
$500 ergonomic equipment reimbursement: Invest in comfort and productivity with support tailored to your work setup.
Recruitment referral program: We want to find and hire the best talent in the market, and we want to reward you with a payment of up to $5,000 for helping us identify and personally endorse high-calibre candidates you believe would be a great fit to come and work for us.
Employee rate program: When you’re part of the Angle Auto Finance team, you’ll gain access to our best auto finance rates with your next car purchase—just another way we’ve got your back.
Paid parental leave: Be there for life’s most important moments with time to support your growing family.
SPARK: The employee benefits program that gives you everything from discounts to wellbeing support.
Purchased annual leave: Gain extra flexibility by purchasing additional leave.
Diversity flex leave: Our people have the flexibility to observe culturally significant days by choosing an alternate day that better aligns with their cultural values.
We'd love to hear from you
Select the 'Apply' button to send your resume through to the Talent Acquisition team.
Angle Auto Finance is committed to attracting, retaining and strengthening the performance of a diverse, equitable and inclusive workforce. It is our commitment to ensure equal employment opportunities without discrimination or exclusion on the basis of cultural heritage, colour, religion, citizenship status, age, sex, ****** orientation, gender identity, or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information or any other basis protected by law.
The Executive Assistant (EA) provides administrative, operational, and strategic support to the Chief Executive Officer and the Chair of a fast-paced Auto Finance Company.
This role requires exceptional organizational skills, business acumen, discretion, and the ability to manage competing priorities in a dynamic financial services environment.
In this role you will have the opportunity to be a trusted partner to the CEO and Chair, facilitating communication, coordinating key initiatives, and ensuring efficient day-to-day operations of the executive office.
Key Deliverables;
Manage busy calendars, schedule meetings, and coordinate appointments.
When required assist with meeting agendas and maintenance of operating rhythms.
Work with Executive Manager to co-ordinate required activities of the CEO and Chair’s office
Liaise and support stakeholders, shareholders and Board members when required
At times, in conjunction with Event Manager and/or independently, coordinate work functions and events for internal employees and external engagements.
Prepare and/or co-ordinate correspondence, reports, presentations, and meeting materials.
Screen calls and emails; respond or redirect as appropriate.
Coordinate and design social events and activities, as required
Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
Assist with special projects including process improvements and business initiatives
Track action items and follow up to ensure timely completion.
Maintain confidential files and sensitive information with discretion.
When required support office management as back up to Office Manager
Oversee administrative processes within the executive office and at times the Chair’s office
Manage expense reports, invoices, and budgets related to the CEO’s office
Ensure smooth day-to-day operations and logistics
In times of need support and act as backfill in supporting other ET members when other EA’s are on leave
Build effective working relationships and collaborate within the EA team.
Qualifications;
Significant experience in a similar position supporting CEO/Chair/Stakeholders/Investors within the Financial Services industry
Experiences;
Extensive executive administrative support experience.
Experience supporting facilities, office operations, or workplace services preferred.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
High level of professionalism and discretion.
Comfortable working with ambiguity and experience in setting up processes
Ability to prioritise and manage multiple tasks independently.
Proficiency in Microsoft Office Suite and collaboration tools (e.g., Outlook, Teams, Slack).
Problem-solving mindset with attention to detail.
Vendor management and budgeting experience preferred.
Employee Benefits
We have a long list of benefits to suit your needs. On the clock, and off it. Here are a few favourites.
B irthday leave: Enjoy a day off on your birthday, because you deserve it.
Health and wellbeing leave: Take some well-deserved ‘me’ time, because your health comes first.
Volunteering day: Make an impact with a day dedicated to giving back to the causes you care about.
$500 ergonomic equipment reimbursement: Invest in comfort and productivity with support tailored to your work setup.
Recruitment referral program: We want to find and hire the best talent in the market, and we want to reward you with a payment of up to $5,000 for helping us identify and personally endorse high-calibre candidates you believe would be a great fit to come and work for us.
Employee rate program: When you’re part of the Angle Auto Finance team, you’ll gain access to our best auto finance rates with your next car purchase—just another way we’ve got your back.
Paid parental leave: Be there for life’s most important moments with time to support your growing family.
SPARK: The employee benefits program that gives you everything from discounts to wellbeing support.
Purchased annual leave: Gain extra flexibility by purchasing additional leave.
Diversity flex leave: Our people have the flexibility to observe culturally significant days by choosing an alternate day that better aligns with their cultural values.
We'd love to hear from you
Select the 'Apply' button to send your resume through to the Talent Acquisition team.
Angle Auto Finance is committed to attracting, retaining and strengthening the performance of a diverse, equitable and inclusive workforce. It is our commitment to ensure equal employment opportunities without discrimination or exclusion on the basis of cultural heritage, colour, religion, citizenship status, age, sex, ****** orientation, gender identity, or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information or any other basis protected by law.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant CEO & Chairman position is now open for candidates interested in the Back Office Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
