Job Description
At Kapish, we are a dynamic organisation delivering technology solutions and strategies in Information Management & Governance and Enterprise Architecture. Since our inception in 2007, we have consistently stood at the forefront of the industry, offering innovative solutions that cater to the evolving information management and enterprise architecture needs of our valued clients.
About the Role:
Reporting directly to the Managing Director, this role is all about creating space for strategic thinking. You’ll take ownership of the MD’s time, priorities, and workflow so he can focus on strategy, leadership, and growing the business. The role will also support the Chief Operating Officer (COO). This is more than a traditional EA role - it’s an opportunity to step in, take initiative, and shape how the leader operates. You’ll be trusted to anticipate needs, streamline processes, and keep everything running seamlessly behind the scenes.
If you’re someone who thrives on being at the centre of decision-making, enjoys working at pace, and takes pride in creating clarity out of complexity - this role is for you.
Key responsibilities:
Own and optimise MD’s calendar – ensuring MD’s time is aligned to the highest-value priorities
Manage MD’s inbox end-to-end – triaging, drafting, and responding on behalf of the MD where appropriate
Act as a filter and amplifier – ensuring MD focusses only on what truly matters
Drive follow-ups and execution – keeping momentum across key initiatives
Manage stakeholders – internally and externally, with confidence and professionalism
Create structure and clarity – across meetings, decisions, and communications
Preparing high-quality presentations, reports, and documents
Assisting with broader business and office support as required
This role is about judgment, ownership, and impact - not just coordination.
What Success Looks Like
Within the first few months:
MD’s time is structured, protected, and aligned to strategic priorities
Stakeholders experience clear, timely, and professional communication
Things move forward without the MD needing to chase or follow up
We’re Looking For Someone Who:
Thinks ahead – you anticipate needs before they arise
Takes ownership – you don’t wait to be told what to do
Exercises strong judgment – you make decisions confidently and appropriately
Communicates exceptionally well – clear, concise, and professional
Is highly organised, but also commercially aware
Is comfortable challenging and pushing back when needed
Thrives in a fast-paced, high-trust environment
You'll Bring:
3+ years’ experience as an Executive Assistant (or similar)
Strong customer service mindset — you represent the leader at all times
Excellent time management and the ability to prioritise competing demands
Impeccable communication skills, both written and verbal
High attention to detail and a commitment to delivering work to a high standard
Confidence working autonomously, with strong accountability
Emotional intelligence and adaptability in a dynamic environment
Discretion and the ability to handle sensitive information
What’s in it for you:
Flexible work options to support work-life balance
Learning and development programs to grow your career
A supportive, inclusive team culture
Opportunities to work across departments and expand your skills
A purpose-driven company where your work truly matters
Ready to make an impact? If you’re an Executive Assistant who thrives on ownership, autonomy, and making a real difference, we’d love to hear from you.
Apply now and join Kapish!
About the Role:
Reporting directly to the Managing Director, this role is all about creating space for strategic thinking. You’ll take ownership of the MD’s time, priorities, and workflow so he can focus on strategy, leadership, and growing the business. The role will also support the Chief Operating Officer (COO). This is more than a traditional EA role - it’s an opportunity to step in, take initiative, and shape how the leader operates. You’ll be trusted to anticipate needs, streamline processes, and keep everything running seamlessly behind the scenes.
If you’re someone who thrives on being at the centre of decision-making, enjoys working at pace, and takes pride in creating clarity out of complexity - this role is for you.
Key responsibilities:
Own and optimise MD’s calendar – ensuring MD’s time is aligned to the highest-value priorities
Manage MD’s inbox end-to-end – triaging, drafting, and responding on behalf of the MD where appropriate
Act as a filter and amplifier – ensuring MD focusses only on what truly matters
Drive follow-ups and execution – keeping momentum across key initiatives
Manage stakeholders – internally and externally, with confidence and professionalism
Create structure and clarity – across meetings, decisions, and communications
Preparing high-quality presentations, reports, and documents
Assisting with broader business and office support as required
This role is about judgment, ownership, and impact - not just coordination.
What Success Looks Like
Within the first few months:
MD’s time is structured, protected, and aligned to strategic priorities
Stakeholders experience clear, timely, and professional communication
Things move forward without the MD needing to chase or follow up
We’re Looking For Someone Who:
Thinks ahead – you anticipate needs before they arise
Takes ownership – you don’t wait to be told what to do
Exercises strong judgment – you make decisions confidently and appropriately
Communicates exceptionally well – clear, concise, and professional
Is highly organised, but also commercially aware
Is comfortable challenging and pushing back when needed
Thrives in a fast-paced, high-trust environment
You'll Bring:
3+ years’ experience as an Executive Assistant (or similar)
Strong customer service mindset — you represent the leader at all times
Excellent time management and the ability to prioritise competing demands
Impeccable communication skills, both written and verbal
High attention to detail and a commitment to delivering work to a high standard
Confidence working autonomously, with strong accountability
Emotional intelligence and adaptability in a dynamic environment
Discretion and the ability to handle sensitive information
What’s in it for you:
Flexible work options to support work-life balance
Learning and development programs to grow your career
A supportive, inclusive team culture
Opportunities to work across departments and expand your skills
A purpose-driven company where your work truly matters
Ready to make an impact? If you’re an Executive Assistant who thrives on ownership, autonomy, and making a real difference, we’d love to hear from you.
Apply now and join Kapish!
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Back Office Jobs sector. This role in Fortitude Valley offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
