Job Description
Full job description
We are seeking a highly organised and motivated person to provide exceptional executive administration support to the Mayor, Councillors and Executive Manager Corporate Governance and Risk.
As the Executive Assistant, you will be responsible for managing correspondence, diary and task management, conference attendance and travel arrangements, overseeing the Councillor Portal, and all administrative tasks relating to Council meetings and briefings, including minute taking.
Our ideal candidate will have proven executive support experience, strong organisational skills, the ability to communicate at a high level with elected representatives and relevant stakeholders, discretion with confidential information, proficiency in Microsoft Office, and have a proactive, team-oriented approach.
Knowledge of the local government functions and relevant policies and procedures will be highly regarded.
About us:
Shellharbour City, located in the Illawarra region, is just 80 minutes south of Sydney and is home to over 82,000 people in a city that spans 154 square kilometres. It's an area of great natural beauty - stretching west from the picturesque coastline to rolling pastures, set against the majestic backdrop of the Illawarra escarpment.
Our dedication to be financially sustainable in an evolving environment, while striving for a great organisational culture and committing to employing staff who embrace our core values, has made Shellharbour City Council an employer of choice.
We have been recognised with numerous state and national awards in recent times, including eight wins for our First Nations Community the Yirran Muru (many pathways) playspace, as well as being presented as winners in the NSW Landscape Architecture Awards, Regional Achievement Awards, and Parks and Leisure Australia Regional Awards of Excellence.
We offer:
Shellharbour City Council offers a high performing and sustainable organisation to deliver outcomes for the community through leadership, collaboration and innovation. We have exciting, rewarding career opportunities and flexible working arrangements to support a healthy work/life balance.
Permanent full time, 35 hours per week with access to flexi-time
Commencing salary range from $73,160.88 - $77,63+.12 per annum (dependent on qualifications and experience)
Plus 11.5% superannuation
Great culture with a strong, values led and progressive team
Enjoy our employee benefits programs and access to Novated lease options and significant retail discounts and corporate fitness programs, Employee Assistance Program (EAP), Provident Fund activities, weekly payrun and more.
Access to local government and employee benefits such as; LSL after five years, three weeks sick leave per annum, Health and wellbeing leave and more.
For further information about the position, click here for the position description.
Contact: Lisa Davey, Governance Manager on 0416XXXXXX.
Closing date: Sunday, 18 May 2026 at 11:30pm.
Apply now...
Complete the application below by answering the questions, describing how your skills and experience are relevant to the position.
Your Resume and qualifications can be attached on the NEXT page.
Once you start your online application, you may save and return to this later, however incomplete applications will not be considered. You may wish to prepare your responses in a word document and then COPY and PASTE into the fields below. Your Resume and qualifications can be attached on the NEXT page.
When you have submitted your application, an email confirmation will be sent to your nominated email address. Please ensure you have the correct email address and check your inbox (including your "junk" inbox).
For further information about the selection process including tips on how to address the selection criteria, please view our Guide To Applying.
Shellharbour City Council are an equal opportunities employer and promote the following;
We are a workplace free from discrimination and harassment. It is the responsibility of all employees to ensure that they treat our Community, Councillors, Customers and each other with respect and professionalism without regard to non-relevant criteria or distinctions.
We are committed to being a Child Safe Organisation. Our commitment promotes the rights of all children and young people to be safe from harm when interacting with our services and spaces. To realise our vision for a child-safe Shellharbour, we know that we must work together to ensure our children are given every opportunity to be safe, happy and thrive.
Shellharbour City Council are dedicated to building a workplace that celebrates diversity and promotes inclusivity. We recognise the unique strengths and talents that individuals with disabilities bring to our team, and we are committed to creating an environment where everyone can thrive. We invite individuals with disability to apply for positions at Shellharbour City Council and we commit to discussing reasonable adjustments to roles (such as work hours) and the work environment (for example, different office equipment) where we can, to enable people with a disability to join our team. By doing so, people with disability can contribute to the skills, experiences, and perspectives that make our team stronger. Together, we can create a workplace that reflects the diversity of our community and ensures that everyone has the opportunity to reach their full potential. At Shellharbour City Council, we believe that diversity is not just a policy—it's a reflection of who we are and what we stand for.
Our core values of collaboration, accountability, integrity, respect and sustainability represent who we are and what we expect of one another.
To work with us, you must be committed to role modelling our core values.
We are seeking a highly organised and motivated person to provide exceptional executive administration support to the Mayor, Councillors and Executive Manager Corporate Governance and Risk.
As the Executive Assistant, you will be responsible for managing correspondence, diary and task management, conference attendance and travel arrangements, overseeing the Councillor Portal, and all administrative tasks relating to Council meetings and briefings, including minute taking.
Our ideal candidate will have proven executive support experience, strong organisational skills, the ability to communicate at a high level with elected representatives and relevant stakeholders, discretion with confidential information, proficiency in Microsoft Office, and have a proactive, team-oriented approach.
Knowledge of the local government functions and relevant policies and procedures will be highly regarded.
About us:
Shellharbour City, located in the Illawarra region, is just 80 minutes south of Sydney and is home to over 82,000 people in a city that spans 154 square kilometres. It's an area of great natural beauty - stretching west from the picturesque coastline to rolling pastures, set against the majestic backdrop of the Illawarra escarpment.
Our dedication to be financially sustainable in an evolving environment, while striving for a great organisational culture and committing to employing staff who embrace our core values, has made Shellharbour City Council an employer of choice.
We have been recognised with numerous state and national awards in recent times, including eight wins for our First Nations Community the Yirran Muru (many pathways) playspace, as well as being presented as winners in the NSW Landscape Architecture Awards, Regional Achievement Awards, and Parks and Leisure Australia Regional Awards of Excellence.
We offer:
Shellharbour City Council offers a high performing and sustainable organisation to deliver outcomes for the community through leadership, collaboration and innovation. We have exciting, rewarding career opportunities and flexible working arrangements to support a healthy work/life balance.
Permanent full time, 35 hours per week with access to flexi-time
Commencing salary range from $73,160.88 - $77,63+.12 per annum (dependent on qualifications and experience)
Plus 11.5% superannuation
Great culture with a strong, values led and progressive team
Enjoy our employee benefits programs and access to Novated lease options and significant retail discounts and corporate fitness programs, Employee Assistance Program (EAP), Provident Fund activities, weekly payrun and more.
Access to local government and employee benefits such as; LSL after five years, three weeks sick leave per annum, Health and wellbeing leave and more.
For further information about the position, click here for the position description.
Contact: Lisa Davey, Governance Manager on 0416XXXXXX.
Closing date: Sunday, 18 May 2026 at 11:30pm.
Apply now...
Complete the application below by answering the questions, describing how your skills and experience are relevant to the position.
Your Resume and qualifications can be attached on the NEXT page.
Once you start your online application, you may save and return to this later, however incomplete applications will not be considered. You may wish to prepare your responses in a word document and then COPY and PASTE into the fields below. Your Resume and qualifications can be attached on the NEXT page.
When you have submitted your application, an email confirmation will be sent to your nominated email address. Please ensure you have the correct email address and check your inbox (including your "junk" inbox).
For further information about the selection process including tips on how to address the selection criteria, please view our Guide To Applying.
Shellharbour City Council are an equal opportunities employer and promote the following;
We are a workplace free from discrimination and harassment. It is the responsibility of all employees to ensure that they treat our Community, Councillors, Customers and each other with respect and professionalism without regard to non-relevant criteria or distinctions.
We are committed to being a Child Safe Organisation. Our commitment promotes the rights of all children and young people to be safe from harm when interacting with our services and spaces. To realise our vision for a child-safe Shellharbour, we know that we must work together to ensure our children are given every opportunity to be safe, happy and thrive.
Shellharbour City Council are dedicated to building a workplace that celebrates diversity and promotes inclusivity. We recognise the unique strengths and talents that individuals with disabilities bring to our team, and we are committed to creating an environment where everyone can thrive. We invite individuals with disability to apply for positions at Shellharbour City Council and we commit to discussing reasonable adjustments to roles (such as work hours) and the work environment (for example, different office equipment) where we can, to enable people with a disability to join our team. By doing so, people with disability can contribute to the skills, experiences, and perspectives that make our team stronger. Together, we can create a workplace that reflects the diversity of our community and ensures that everyone has the opportunity to reach their full potential. At Shellharbour City Council, we believe that diversity is not just a policy—it's a reflection of who we are and what we stand for.
Our core values of collaboration, accountability, integrity, respect and sustainability represent who we are and what we expect of one another.
To work with us, you must be committed to role modelling our core values.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant - Governance and Civic Support position is now open for candidates interested in the Office Assistant Jobs sector. This role in Shellharbour offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
