Executive Assistant

Full job description
About Hallam Truck Centre

Awarded the 2021 DAF Trucks Australia Dealer of the Year, Cummins Dealer of the Year and the coveted PACCAR Service Dealer of the Year award.
Hallam Truck Centre flies the PACCAR flag in south east Melbourne and Victoria. As part of the CMV Group, we are accredited Kenworth and DAF dealers, supporting sales, service and parts plus PacLease Rental and Leasing. In addition to the Kenworth and DAF brands, we are also all makes capable and full service dealers for the extensive range of PACCAR, Cummins and CAT truck engines, as well as Dana, Meritor, Eaton, Wabco, Knorr-Bremse and SAF-Holland commercial vehicle technologies.

Ideally suited to an experienced, highly efficient and proactive individual, this full-time position will report to the General Manager – Hallam Truck Centre, Bayswater Truck Centre, TRP Pakenham and TRP Peninsula. With a demonstrated capacity to provide high level executive support in a professional and confident manner, this is an exciting opportunity to work in a value driven organisation, performing a pivotal role in the success of our Senior Leadership Team.
What's in it for YOU
Australian and long standing family owned business operating global and premium brands
Competitive salary, mobile phone and laptop
Free on-site barista coffee and on-site gym
Ongoing training and development opportunities
Focus on your wellbeing with CMV care including access to discounted fitness programs
Discounted Corporate Income and Health Insurance through multiple partners to suit your individual lifestyle.
Opportunities to support community partnerships with our Group CMV Foundation
Enjoy annual company dinners and picnics
Key responsibilities:
Manage the General Manager diaries, scheduling appointments and meetings, coordinating travel and identifying actions and priorities
Assisting with the onboarding process of new employees
Event Management and coordination, including staff wellbeing programs
Brief the Managers on key matters, ensuring adequate preparation by providing appropriate documentation as required
Provide confidential administrative support on key projects and strategic initiatives
Reconcile personal expenses in a timely manner and in accordance with Finance Department requirements
Coordinate Team events, overseeing event arrangements and collating presentation content to ensure a high level of execution
Monitor and follow up on Manager’s accountabilities, acting as a key contact for queries and resolutions across the team
Provide additional support to the broader executive team if and when required
To be successful, you will have:
Proven capability providing administrative executive level support
Previous experience with project management support desirable
Previous experience in the automotive industry is an advance but not required
High proficiency in Microsoft Office
Excellent written and interpersonal skills
Exceptional organisational skills, with the ability to multi-task while remaining calm under pressure
Energetic, proactive and an ability to influence outcomes and work autonomously
Confidentiality, discretion and professionalism
Business Administration qualification/certification desirable
At Hallam Truck Centre, we believe our people are our greatest asset. We are very proud of our success of which is highly driven by our core values; Safety First, Can Do, Ask The Question, Do the Right Thing and Mutual Respect. These are applied in equal measures to our employees, customers and the community and demonstrated by everyone within our businesses. If you have the skills and experience necessary and want to become an important part of our successful team then please click "Apply" to submit your cover letter and resume.

Current CMV employees, please apply through your internal career site.

Please note: By clicking Apply now, you will be directed to the company’s career site to create an account or to sign in and finalise your application. Thank you for completing this short process.