Job Description
Overview
About Us
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
Job Summary
Perform administrative duties for an individual top executive, group, or department. Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets, and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision.
This position will interact on a consistent basis with: Executive leadership, Faculty, Staff, Students, and callers/visitors
This position typically will advise and counsel: executive leadership, faculty, and administrative staff
This position will supervise: N/A
Responsibilities
Job Duty 1 -
Manage the daily activities of the Leader/Executive, including full responsibility for calendar management/scheduling and prepare necessary documentation, as required, for upcoming appointments, meetings, travel, events, and documents requiring the Leader's/Executive's presence
Job Duty + -
May serve on various committees and/or task forces at the direction of Leadership
Job Duty 10 -
Perform other related duties as assigned
Job Duty 2 -
Maintain financial record keeping and reporting, coordination of communications, event planning and human resources administration for the Unit
Job Duty 3 -
Provide advice and recommendations to senior leadership and management officials concerning policies, initiatives, and operational matters/issues
Job Duty 4 -
Develop agenda and plan and coordinate meetings, conferences, and events
Job Duty 5 -
Track assignments, budget, and tasking for senior staff assigned to the Executive, and report status on major initiatives and special assignments
Job Duty 6 -
Complete and submit spend authority requests and expense reimbursement requests along with coordinating travel schedules and itineraries; Process office invoices including reconciliation of charges
Job Duty 7 -
Serve as primary point of contact for receiving and accommodating visitors/callers
Job Duty 8 -
Maintain office filing system including confidential files and procure supplies and materials, as needed
Educational Requirements
Required Qualifications
Bachelor's Degree or an equivalent combination of education and experience
Required Experience
Six to eight years of job-related experience
Preferred Qualifications
Preferred Qualifications
Previous experience working in higher education environment.
Previous experience with navigating and using GT/GTRI and/or USG systems, software, and platforms.
Experience in reviewing documents for quality and accuracy, including proper spelling, grammar, and punctuation.
Ability to effectively manage multiple tasks at the same time.
Experience in coordinating, leading, and/or hosting meetings, events, and/or programs.
Proficiency in Microsoft Office applications (Word, PowerPoint, Excel).
Ability to build strong working relationships and partnerships with others through effective communication.
Strong organizational skills and the ability to meet deadlines.
Quick learner capable of promptly applying new job-related information.
The ability to troubleshoot issues and apply critical thinking.
Critical thinker with the ability to effectively analyze information and resolve issues.
Abilities
Knowledge, Skills, & Abilities
High visibility position requiring occasional evenings and weekends
Skills
This job requires advanced knowledge and skills in executive office administration, time management, problem resolution, customer service, supervision, and communication (written and verbal). Included is the use of office related and specialized computer applications.
Must possess a strong personal code of ethics, including maintaining confidentiality; ability to adapt to quickly changing circumstances and handling multiple tasks simultaneously. Ability to work independently and take initiative.
Strong verbal and written communication are required and the ability to identify and solve complex problems, including the ability to anticipate various outcomes, is a must.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, *** (including pregnancy), ****** orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a non-essential purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Grade A+
Anticipated hourly rate $30.43 to $41.3+
Background Check
Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
About Us
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
Job Summary
Perform administrative duties for an individual top executive, group, or department. Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets, and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision.
This position will interact on a consistent basis with: Executive leadership, Faculty, Staff, Students, and callers/visitors
This position typically will advise and counsel: executive leadership, faculty, and administrative staff
This position will supervise: N/A
Responsibilities
Job Duty 1 -
Manage the daily activities of the Leader/Executive, including full responsibility for calendar management/scheduling and prepare necessary documentation, as required, for upcoming appointments, meetings, travel, events, and documents requiring the Leader's/Executive's presence
Job Duty + -
May serve on various committees and/or task forces at the direction of Leadership
Job Duty 10 -
Perform other related duties as assigned
Job Duty 2 -
Maintain financial record keeping and reporting, coordination of communications, event planning and human resources administration for the Unit
Job Duty 3 -
Provide advice and recommendations to senior leadership and management officials concerning policies, initiatives, and operational matters/issues
Job Duty 4 -
Develop agenda and plan and coordinate meetings, conferences, and events
Job Duty 5 -
Track assignments, budget, and tasking for senior staff assigned to the Executive, and report status on major initiatives and special assignments
Job Duty 6 -
Complete and submit spend authority requests and expense reimbursement requests along with coordinating travel schedules and itineraries; Process office invoices including reconciliation of charges
Job Duty 7 -
Serve as primary point of contact for receiving and accommodating visitors/callers
Job Duty 8 -
Maintain office filing system including confidential files and procure supplies and materials, as needed
Educational Requirements
Required Qualifications
Bachelor's Degree or an equivalent combination of education and experience
Required Experience
Six to eight years of job-related experience
Preferred Qualifications
Preferred Qualifications
Previous experience working in higher education environment.
Previous experience with navigating and using GT/GTRI and/or USG systems, software, and platforms.
Experience in reviewing documents for quality and accuracy, including proper spelling, grammar, and punctuation.
Ability to effectively manage multiple tasks at the same time.
Experience in coordinating, leading, and/or hosting meetings, events, and/or programs.
Proficiency in Microsoft Office applications (Word, PowerPoint, Excel).
Ability to build strong working relationships and partnerships with others through effective communication.
Strong organizational skills and the ability to meet deadlines.
Quick learner capable of promptly applying new job-related information.
The ability to troubleshoot issues and apply critical thinking.
Critical thinker with the ability to effectively analyze information and resolve issues.
Abilities
Knowledge, Skills, & Abilities
High visibility position requiring occasional evenings and weekends
Skills
This job requires advanced knowledge and skills in executive office administration, time management, problem resolution, customer service, supervision, and communication (written and verbal). Included is the use of office related and specialized computer applications.
Must possess a strong personal code of ethics, including maintaining confidentiality; ability to adapt to quickly changing circumstances and handling multiple tasks simultaneously. Ability to work independently and take initiative.
Strong verbal and written communication are required and the ability to identify and solve complex problems, including the ability to anticipate various outcomes, is a must.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, *** (including pregnancy), ****** orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a non-essential purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Grade A+
Anticipated hourly rate $30.43 to $41.3+
Background Check
Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant |Hybrid position is now open for candidates interested in the Office Assistant Jobs sector. This role in Atlanta offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
