Job Description
Founded in 2008, our client is a leading American broadcasting corporation headquartered in New York City and provides satellite radio and online radio services operating in the United States.
We are seeking an Executive Assistant on a contract basis to help support our Customer's business needs. This role is hybrid (4 days on-site and 2 days remote) and requires splitting time between two LA office locations within close proximity (approximately 1 mile apart, under a 10-minute drive).
Responsibilities:
Provide high-level executive support with a strong focus on heavy calendar management, meeting coordination, and scheduling
Coordinate domestic travel logistics and manage expense reporting using Concur
Support approvals and tracking of team expenses
Assist with planning and execution of events, including those that may occur outside standard business hours
Serve as a reliable point of contact, ensuring timely communication and responsiveness across stakeholders
Maintain a high level of organization and attention to detail across all administrative tasks
Support meeting preparation and logistics; may sit in on meetings to assist with coordination and follow-ups
Interact professionally in environments where podcast hosts, guests, or talent may be present
Handle confidential information with discretion and professionalism
Skills and Qualifications:
Strong experience in executive support, particularly with heavy calendar management
Excellent communication skills with a responsive and proactive approach
Highly organized with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Comfortable working in an entertainment/media environment, including exposure to live-streamed or potentially sensitive content
Experience with travel coordination and expense management (Concur preferred)
Professional demeanor with the ability to interact appropriately with talent or high-profile individuals
Flexible and willing to support events outside of standard work hours
Easy-going personality with a collaborative and team-oriented mindset
Interest in learning, growing, and potentially gaining exposure to content or talent development
Preferred Qualifications:
A year or 2 of experience in coordinating with talent agencies and working with talents
Experience supporting teams in entertainment, media, or production environments
Interest in event coordination or content-related work (while maintaining primary administrative responsibilities)
We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.
Benefits (Available upon completion of waiting period for eligible engagements)
Benefits Include : Medical, Dental, (including spouse & child), 401k
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
We are seeking an Executive Assistant on a contract basis to help support our Customer's business needs. This role is hybrid (4 days on-site and 2 days remote) and requires splitting time between two LA office locations within close proximity (approximately 1 mile apart, under a 10-minute drive).
Responsibilities:
Provide high-level executive support with a strong focus on heavy calendar management, meeting coordination, and scheduling
Coordinate domestic travel logistics and manage expense reporting using Concur
Support approvals and tracking of team expenses
Assist with planning and execution of events, including those that may occur outside standard business hours
Serve as a reliable point of contact, ensuring timely communication and responsiveness across stakeholders
Maintain a high level of organization and attention to detail across all administrative tasks
Support meeting preparation and logistics; may sit in on meetings to assist with coordination and follow-ups
Interact professionally in environments where podcast hosts, guests, or talent may be present
Handle confidential information with discretion and professionalism
Skills and Qualifications:
Strong experience in executive support, particularly with heavy calendar management
Excellent communication skills with a responsive and proactive approach
Highly organized with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Comfortable working in an entertainment/media environment, including exposure to live-streamed or potentially sensitive content
Experience with travel coordination and expense management (Concur preferred)
Professional demeanor with the ability to interact appropriately with talent or high-profile individuals
Flexible and willing to support events outside of standard work hours
Easy-going personality with a collaborative and team-oriented mindset
Interest in learning, growing, and potentially gaining exposure to content or talent development
Preferred Qualifications:
A year or 2 of experience in coordinating with talent agencies and working with talents
Experience supporting teams in entertainment, media, or production environments
Interest in event coordination or content-related work (while maintaining primary administrative responsibilities)
We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.
Benefits (Available upon completion of waiting period for eligible engagements)
Benefits Include : Medical, Dental, (including spouse & child), 401k
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant (Hybrid - Los Angeles, CA) position is now open for candidates interested in the Admin Executive sector. This role in Los Alamitos offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
