Executive Assistant

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Executive Assistant

Proficed

Anywhere

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2 days ago

₹20K–₹80K a month

Work from home

Full–time, Part-time and Contractor

Proficed has a vacancy for the post of Executive Assistant. Freshers can apply.

Roles and Responsibilities:

• Provide high-level administrative support to the executive team, including handling correspondence, managing emails, scheduling appointments, and organizing meetings.

• Efficiently manage executive calendars, schedule meetings, and arrange conference calls, ensuring effective time management and minimal scheduling conflicts.

• Screen and prioritize incoming calls, emails, and messages for the executives. Respond to routine inquiries independently and handle other matters accordingly.

• Organize and coordinate internal and external meetings, prepare meeting agendas, collate necessary materials, and take meeting minutes when required.

• Arrange and coordinate travel itineraries, including flights, accommodations, and transportation, for executives attending business meetings or events.

• Prepare, edit, and format documents, presentations, reports, and other materials as requested by the executive team.

• Maintain and organize confidential files and records, ensuring data security and easy retrieval when needed.

• Assist in project-related tasks, such as research, data collection, and progress tracking, to support the successful completion of key initiatives.

• Collaborate with other administrative staff to ensure effective communication and coordination within the organization.

• Support the planning and execution of company events, seminars, and conferences, contributing to their success.

• Manage and respond to sales inquiries, ensuring timely and effective communication with potential clients.

• Maintain strong relationships with existing clients, addressing their needs and concerns, and providing exceptional customer service.

• Follow up on billing and payment processes, ensuring accuracy and timely collection.

• Supervise the execution of projects, coordinating with team members and ensuring adherence to timelines and quality standards.

• Handle job inquiries, screen resumes, and schedule interviews for vacant positions within the organization.

• Answer phone calls, respond to emails, and manage other forms of communication, maintaining professionalism and confidentiality.

• Maintain diaries and calendars, organize meetings and appointments, and proactively manage day-to-day work schedules.

• Serve as the 'First Point of Contact' for the director, effectively managing inquiries, scheduling meetings, and handling correspondence.

• Delegate tasks to subordinates and follow up on their progress to ensure timely and accurate completion

Eligibility Criteria:

• Proven Experience: Previous experience as an Executive Assistant or in a similar administrative role is preferred, with a track record of supporting C-level executives or senior management.

• Strong Communication: Excellent verbal and written communication skills, with a professional and courteous demeanor. Proficiency in English is essential.

• Organizational Skills: Exceptional organizational and multitasking abilities, with a keen eye for detail.

• Confidentiality: Demonstrate utmost discretion and maintain confidentiality when dealing with sensitive information.

• Problem-Solving: Resourceful problem-solving skills, with the ability to handle unexpected situations and find solutions effectively.

• Tech-Savvy: Proficiency in using office software and productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.

• Time Management: Effective time management skills to prioritize tasks and meet deadlines in a fast-paced environment.

• Professionalism: Present a professional and polished appearance and demeanor, representing the company in a positive light.

• Adaptability: Flexibility and adaptability to changing priorities and requirements.

• Bachelor's Degree: A bachelor's degree in a relevant field or equivalent experience is desirable but not mandatory.

• Excellent organizational and multitasking skills.

• Strong communication and interpersonal abilities, with the ability to interact with clients and colleagues at all levels.

• Proficiency in handling sales inquiries and maintaining client relationships.

• Attention to detail and the ability to follow up on tasks to ensure successful completion.

• Strong time management skills, with the ability to prioritize tasks and manage multiple responsibilities.

• Discretion and confidentiality in handling sensitive information.

• Proficiency in using office software and communication tools.

• Flexibility and adaptability to work in a dynamic and fast-paced environment