Job Description
Mumbai, Maharashtra
Sony Music Careers - Asia & Middle East
Mumbai, Maharashtra
Location
Mumbai, Maharashtra
Full job description
The Executive Assistant to the MD will provide strategic, administrative, and operational support to ensure the MD's priorities are executed efficiently. This role requires exceptional organizational ability, discretion, digital fluency, strong communication and interpersonal skills, and strong stakeholder management. The EA will play a key role in managing the MD's schedule, coordinating cross-functional initiatives, and preparing high-quality presentations and materials for internal and external engagements.
What you'll do:
Presentation & Content Development
Create high-quality PowerPoint presentations, reports, and briefing materials for leadership meetings, reviews, and other internal and external engagements.
Translate the MD's ideas, data, and strategy into clear, visually compelling presentations.
Bring strong digital finesse and storytelling ability to slide creation to ensure impactful communication.
Calendar & Priority Management
Manage and optimize the MD's calendar, ensuring alignment with business priorities.
Schedule internal and external meetings efficiently and proactively.
Anticipate scheduling conflicts and manage shifting priorities effectively.
Internal & External Communication / Coordination
Act as the primary point of coordination between the MD and internal and external stakeholders.
Manage incoming communication and ensure timely responses and follow-ups.
Draft and review professional emails, notes, and communication on behalf of the MD.
Prepare agendas, background notes, and briefing documents for key meetings.
Capture key discussion points and track follow-ups on strategic priorities.
Track key projects and MD priorities to ensure timely progress and execution.
Maintain confidential documents, reports, and records with the highest level of discretion.
Billing & Expense Management
Manage and track the MD's expenses, ensuring timely submission, reconciliation, and compliance with company policies.
Coordinate vendor invoices, billing processes, and payments related to the MD's office or activities.
Liaise with the finance team to ensure smooth processing of approvals, invoices, reimbursements, and expense reports.
Travel & Event Logistics
Manage domestic and international travel arrangements, including itineraries, visas, and accommodations.
Ensure seamless planning for domestic and international guest visits and other related events.
Who you are:
You have 8–10 years of experience supporting senior leadership or C-suite executives.
You have demonstrated experience creating high-quality executive presentations and briefing materials.
You are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
You have strong written and verbal communication skills.
You bring advanced PowerPoint and presentation design capabilities.
You have strong digital proficiency and a sharp eye for visual storytelling.
You handle sensitive and confidential information with discretion and professionalism.
You have strong stakeholder management and coordination skills.
You are proactive, resourceful, and able to anticipate needs before they arise.
You are comfortable operating in a high-visibility, fast-paced environment.
What we give you:
You join a vibrant global community with the opportunity to channel your passion every day
A modern office environment designed for you, empowering you to bring your best
Investment in your professional growth and development enabling you to thrive in our vibrant community
The space to accelerate progress, positively disrupt and create what happens next
We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives
Equal Opportunities
As an active part of a culturally and socially diverse society, Sony Music's aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.
We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual's sex, race, religion, origin, age, ****** orientation, marital status, medical condition or disability.
Privacy Policy
Please click here to read our privacy policy before beginning the application process as you will need to agree to the terms of the policy before submitting your information.
Sony Music Careers - Asia & Middle East
Mumbai, Maharashtra
Location
Mumbai, Maharashtra
Full job description
The Executive Assistant to the MD will provide strategic, administrative, and operational support to ensure the MD's priorities are executed efficiently. This role requires exceptional organizational ability, discretion, digital fluency, strong communication and interpersonal skills, and strong stakeholder management. The EA will play a key role in managing the MD's schedule, coordinating cross-functional initiatives, and preparing high-quality presentations and materials for internal and external engagements.
What you'll do:
Presentation & Content Development
Create high-quality PowerPoint presentations, reports, and briefing materials for leadership meetings, reviews, and other internal and external engagements.
Translate the MD's ideas, data, and strategy into clear, visually compelling presentations.
Bring strong digital finesse and storytelling ability to slide creation to ensure impactful communication.
Calendar & Priority Management
Manage and optimize the MD's calendar, ensuring alignment with business priorities.
Schedule internal and external meetings efficiently and proactively.
Anticipate scheduling conflicts and manage shifting priorities effectively.
Internal & External Communication / Coordination
Act as the primary point of coordination between the MD and internal and external stakeholders.
Manage incoming communication and ensure timely responses and follow-ups.
Draft and review professional emails, notes, and communication on behalf of the MD.
Prepare agendas, background notes, and briefing documents for key meetings.
Capture key discussion points and track follow-ups on strategic priorities.
Track key projects and MD priorities to ensure timely progress and execution.
Maintain confidential documents, reports, and records with the highest level of discretion.
Billing & Expense Management
Manage and track the MD's expenses, ensuring timely submission, reconciliation, and compliance with company policies.
Coordinate vendor invoices, billing processes, and payments related to the MD's office or activities.
Liaise with the finance team to ensure smooth processing of approvals, invoices, reimbursements, and expense reports.
Travel & Event Logistics
Manage domestic and international travel arrangements, including itineraries, visas, and accommodations.
Ensure seamless planning for domestic and international guest visits and other related events.
Who you are:
You have 8–10 years of experience supporting senior leadership or C-suite executives.
You have demonstrated experience creating high-quality executive presentations and briefing materials.
You are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
You have strong written and verbal communication skills.
You bring advanced PowerPoint and presentation design capabilities.
You have strong digital proficiency and a sharp eye for visual storytelling.
You handle sensitive and confidential information with discretion and professionalism.
You have strong stakeholder management and coordination skills.
You are proactive, resourceful, and able to anticipate needs before they arise.
You are comfortable operating in a high-visibility, fast-paced environment.
What we give you:
You join a vibrant global community with the opportunity to channel your passion every day
A modern office environment designed for you, empowering you to bring your best
Investment in your professional growth and development enabling you to thrive in our vibrant community
The space to accelerate progress, positively disrupt and create what happens next
We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives
Equal Opportunities
As an active part of a culturally and socially diverse society, Sony Music's aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.
We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual's sex, race, religion, origin, age, ****** orientation, marital status, medical condition or disability.
Privacy Policy
Please click here to read our privacy policy before beginning the application process as you will need to agree to the terms of the policy before submitting your information.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant (MD's Office) position is now open for candidates interested in the Event Management Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.