Executive Assistant

Full job description
About the Department
The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
About the Division
The role is located within the Assurance, Knowledge and Executive Services Division (the division).
The division provides expert advice and support to the department through a range of portfolio advisory and assurance services. The division also provides support to the department's executives and ministers and manages all Cabinet and Parliament processes. There are 3 branches within the division:

Assurance Branch
Knowledge, Privacy and Records Branch
Executive and Ministerial Services Branch.
About the Role
The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way that aligns with DE's Values. The role supports two executives, Executive Director and Director (Chief Audit Executive) to ensure smooth operation of the division and branch. The position reports to the Manager, Business Assurance and Planning.
The Executive Assistant also works collaboratively across the division, and with other departmental offices including the offices of the Ministers, the Secretary, Deputy Secretaries, other and key internal stakeholders to facilitate effective administration.
The executive support function provides a suite of quality administration support, including the day-to-day management of emails, calendars and meeting papers, support in the coordination of incoming and outgoing work and provide quality assurance of briefings meeting papers, correspondence and other key documents, and coordination of travel arrangements.
Attributes
To be successful in this role, you must excel at managing deadlines and timeframes, have a strong understanding of workload prioritisation, and demonstrate the ability to work independently.
Desirable Qualifications and Experience
A relevant tertiary qualification in a related discipline is highly desirable.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Sasha Mallia, Manager, Business Assurance and Planning via (03) 8688 7714 or Sasha.Mallia@education.vic.gov.au.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:5+pm on 13th September, 2026.