Executive Assistant

Job description

Executive Assistant - Permanent Full Time

We are seeking a proactive, outgoing, and organised Executive Assistant for the Deputy Chief Executive (DCE) of our Strategic & Corporate Services (S&CS) Division.

About the Role:

As an experienced Executive Assistant, you will provide exceptional support to the DCE, enabling them to focus on strategic goals and aspirations of NZQA, the S&CS Division, and its people, now and into the future.

If you have experience managing a senior management team, their diaries, and work life, possess an understanding of a Strategic & Corporate Services environment, and want to work in a busy, challenging, and satisfying environment, this opportunity is suitable for you.

Skills and Experience:

You will be an excellent organiser and communicator with a proactive, can-do attitude. Strong interpersonal skills, ability to influence outcomes, and flexibility to work in a dynamic environment are required.

You will thrive on diverse tasks and work well under pressure to meet deadlines. Your responsibilities will include:

Managing enquiries and requests

Organising and maintaining the DCE's diary

Dealing with general correspondence, drafting letters, and taking minutes

Organising meetings, events, and ensuring the DCE is well-prepared for them

Dealing with incoming correspondence, including Ministerial correspondence and Official Information Act requests

Editing and production of documents, briefing papers, reports, and presentations, and undertaking necessary research as required

Supporting the Chief Customer Officer in calendar/email management and other S&CS managers for their administrative support as needed

To succeed in this role, you must:

Be able to multi-task

Focus on improving processes and efficiencies

Have high resilience

Focus on relationship building

Take a deep interest in the work of the DCE, S&CS, and wider NZQA, to better support the DCE, S&CS

Be a strong communicator and understand nuance

About Us:

NZQA is a te reo Maori learning organisation committed to equity and lifelong learning. We welcome candidates from diverse backgrounds that will enrich our understanding of the education system. We prioritise the importance of understanding tikanga in building a culturally responsive workplace.

NZQA is dedicated to providing a welcoming environment to Maori and Pacific staff, with active Maori and Pacific staff networks contributing to NZQA's strategic action plans - Te Kokiritanga and Takiala Pasifika.

What We Can Offer:

A supportive team environment

A role with lots of variety

Development and career progression opportunities

Please refer to the job description, NZQA's Customer Charter, and Organisational Values for more information about this role and NZQA.