Job Description
About The Bridgespan Group
The Bridgespan Group (“Bridgespan”) is a global nonprofit that aims to build a better world by strengthening the ability of mission-driven organizations, philanthropists, impact investors, and corporations to achieve breakthrough results in addressing society’s most important challenges and opportunities. Founded in 2000, Bridgespan has offices in Boston, Johannesburg, Mumbai, New York, San Francisco, and Singapore. Across these six locations, we have a diverse team of staff with varied backgrounds and experience across multiple sectors.
Founded in 2000, Bridgespan has offices in Boston, Johannesburg, Mumbai, New York, San Francisco, and Singapore. Across these six locations, we have a diverse team of staff with varied backgrounds and experience across multiple sectors.
Bridgespan aims for a world where all people have the opportunity to flourish. Given how society works today—as is manifested in systems and mindsets prevalent today that have developed over time—that opportunity is not accessible to all. We are committed to equity, specifically to doing work to help ensure that race, gender, and other dimensions of identity are not determinants of life outcomes and to building an organization where the diverse set of individuals we need can thrive in pursuit of their full professional potential, and to proactively addressing the systems that help or hinder these goals. It is a commitment to both external equity work and internal inclusivity that gets Bridgespan closer to achieving its mission.
As our firm's global footprint expands, we seek individuals who are enthusiastic about collaborating with teams across the globe. If you want to work with the market leader that bridges the worlds of game-changing philanthropists, social change leaders, and impact investors, then Bridgespan is the place for you.
About Bridgespan India
Established in 2015, the rapidly growing India office of The Bridgespan Group helps to catalyze a stronger social sector with the goal of improving the quality of life for the most vulnerable populations. We pursue projects that are intellectually challenging and have the potential for significant social impact; our services include providing strategic advisory to social purpose organizations, cohort-based capacity building programs for NGOs (Bridgespan’s Nonprofit Development Program), anchoring sector-building initiatives such as Pay-What-It-Takes and Community-Driven Change, and developing and sharing insights through publications (e.g., Stanford Social Innovation Review, India Development Review)
Since our office opened, we have completed advisory projects on a range of issues including education and skilling, gender, climate, health, livelihoods, and land rights. Our clients include prominent institutional philanthropies such as Azim Premji Foundation, Bill & Melinda Gates Foundation and Tata Trusts; CSR organizations such as Axis Bank Foundation, JSW Foundation and Mahindra & Mahindra; nonprofits such as Aangan, ARMMAN and Project ECHO, and ecosystem actors such as Asian Venture Philanthropy Network, Dasra and Give India. Project examples include:
Developing a flagship initiative targeted at enabling millions of women to become entrepreneurs for a leading CS
Sourcing and diligence of nonprofits for a global collaborative funding initiative
Designing a funder engagement strategy to enable growth for a global NGO that focuses on eliminating malnutrition in children and women
Crafting a strategy and identifying high-impact opportunities at the intersection of climate and health for the India office of an international development group
The Executive Assistant will perform diverse administrative duties for members of Bridgespan’s core services leadership team in support of its work with global stakeholders, vendors, as internal teams. The Executive Assistant is an integral member of the Bridgespan administrative team and collaborates with other EAs to provide the best support and coverage possible for Bridgespan’s executive staff. This is an excellent opportunity to be part of a high-functioning administrative team while gaining a comprehensive understanding of the nonprofit sector.
Calendar Management
Schedule meetings, resolve conflicts, and prioritize commitments
Help Directors, Senior Directors prioritize and process new demands on their time
Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings
Communications
Correspond with global stakeholders, internal advisory, core services, other admin team members, and vendors directly on behalf of the Directors and Senior Directors to schedule meetings, and act as representative and extension of them in communication to various stakeholders.
Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming equests
Track correspondence with important relationships in contact management system
Receive, screen and route phone calls, mail, and correspondence for directors and senior directors as requested
Travel
Coordinate domestic and international travel arrangements including air, train, hotel, and ground transportation reservations and adjust reservations and any affected meetings as necessary
Provide logistic support to a team of individuals that are traveling (e.g., provide maps between locations, make group dinner reservations, etc.)
Compile itineraries
Where needed, help with procurement of visas and identifying other necessary pre-travel prep (e.g., vaccinations)
Admin Operations
Support the HR, DEI, Editorial, advisory, core services, and the admin team members in managing various business/team priorities.
Assisting in managing the company events, weekly team meetings and workshops Vendor Management
Visa Processing for Project/Business Tours
Assisting in overall coordination and floor operations
Other responsibilities
Compile and submit monthly time and expense reports for directors and senior directors.
Work with staff, venues, and vendors to coordinate complex meetings, convenings, team retreats, and social events
Collaborate with other secretaries on phone coverage, work sharing, and general team support
Assist internal teams with tracking correspondence and data
Perform research as needed
Perform other related duties as requested or as responsibilities dictate
Qualifications
Bachelor’s Degree or related experience is required
4-5 years of experience providing direct administrative or program support to organizations and executives
Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required
Outstanding written and verbal communication skills are required
Must be able to work both independently and as an integral member of various teams
Strong organizational skills and attention to detail
Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
Interest in and enthusiasm for the nonprofit sector and the administrative field
Commitment to strong performance, high standard of accountability, and openness to feedback
Must be comfortable working in a fast-paced environment and calm under pressure
Must have an articulate, diplomatic, and highly responsive communication style
Must have a solution-oriented approach to conflicts
Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed
Location and Remote Work Flexibility
All Bridgespanner’s joining in Mumbai are expected to work in the Bridgespan Mumbai office at least 3 days per week. This policy is designed to offer meaningful opportunity for in-person relationship building and mentorship, while also offering staff considerable flexibility.
Operational details
Please submit your resume and cover letter in one combined PDF file.
***
Bridgespan aims for a world where all people have the opportunity to flourish. Given how society works today—as manifest in systems and mindsets that have developed over time—that opportunity is not accessible to all. We are committed to equity, specifically to doing work to help ensure that race, gender, and other dimensions of identity are not determinants of life outcomes and to building an organization where the diverse set of individuals we need can thrive in pursuit of their full professional potential, and to proactively addressing the systems that help or hinder these goals. It is a commitment to both external equity work and internal inclusivity that gets Bridgespan closer to achieving its mission.
The Bridgespan Group (“Bridgespan”) is a global nonprofit that aims to build a better world by strengthening the ability of mission-driven organizations, philanthropists, impact investors, and corporations to achieve breakthrough results in addressing society’s most important challenges and opportunities. Founded in 2000, Bridgespan has offices in Boston, Johannesburg, Mumbai, New York, San Francisco, and Singapore. Across these six locations, we have a diverse team of staff with varied backgrounds and experience across multiple sectors.
Founded in 2000, Bridgespan has offices in Boston, Johannesburg, Mumbai, New York, San Francisco, and Singapore. Across these six locations, we have a diverse team of staff with varied backgrounds and experience across multiple sectors.
Bridgespan aims for a world where all people have the opportunity to flourish. Given how society works today—as is manifested in systems and mindsets prevalent today that have developed over time—that opportunity is not accessible to all. We are committed to equity, specifically to doing work to help ensure that race, gender, and other dimensions of identity are not determinants of life outcomes and to building an organization where the diverse set of individuals we need can thrive in pursuit of their full professional potential, and to proactively addressing the systems that help or hinder these goals. It is a commitment to both external equity work and internal inclusivity that gets Bridgespan closer to achieving its mission.
As our firm's global footprint expands, we seek individuals who are enthusiastic about collaborating with teams across the globe. If you want to work with the market leader that bridges the worlds of game-changing philanthropists, social change leaders, and impact investors, then Bridgespan is the place for you.
About Bridgespan India
Established in 2015, the rapidly growing India office of The Bridgespan Group helps to catalyze a stronger social sector with the goal of improving the quality of life for the most vulnerable populations. We pursue projects that are intellectually challenging and have the potential for significant social impact; our services include providing strategic advisory to social purpose organizations, cohort-based capacity building programs for NGOs (Bridgespan’s Nonprofit Development Program), anchoring sector-building initiatives such as Pay-What-It-Takes and Community-Driven Change, and developing and sharing insights through publications (e.g., Stanford Social Innovation Review, India Development Review)
Since our office opened, we have completed advisory projects on a range of issues including education and skilling, gender, climate, health, livelihoods, and land rights. Our clients include prominent institutional philanthropies such as Azim Premji Foundation, Bill & Melinda Gates Foundation and Tata Trusts; CSR organizations such as Axis Bank Foundation, JSW Foundation and Mahindra & Mahindra; nonprofits such as Aangan, ARMMAN and Project ECHO, and ecosystem actors such as Asian Venture Philanthropy Network, Dasra and Give India. Project examples include:
Developing a flagship initiative targeted at enabling millions of women to become entrepreneurs for a leading CS
Sourcing and diligence of nonprofits for a global collaborative funding initiative
Designing a funder engagement strategy to enable growth for a global NGO that focuses on eliminating malnutrition in children and women
Crafting a strategy and identifying high-impact opportunities at the intersection of climate and health for the India office of an international development group
The Executive Assistant will perform diverse administrative duties for members of Bridgespan’s core services leadership team in support of its work with global stakeholders, vendors, as internal teams. The Executive Assistant is an integral member of the Bridgespan administrative team and collaborates with other EAs to provide the best support and coverage possible for Bridgespan’s executive staff. This is an excellent opportunity to be part of a high-functioning administrative team while gaining a comprehensive understanding of the nonprofit sector.
Calendar Management
Schedule meetings, resolve conflicts, and prioritize commitments
Help Directors, Senior Directors prioritize and process new demands on their time
Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings
Communications
Correspond with global stakeholders, internal advisory, core services, other admin team members, and vendors directly on behalf of the Directors and Senior Directors to schedule meetings, and act as representative and extension of them in communication to various stakeholders.
Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming equests
Track correspondence with important relationships in contact management system
Receive, screen and route phone calls, mail, and correspondence for directors and senior directors as requested
Travel
Coordinate domestic and international travel arrangements including air, train, hotel, and ground transportation reservations and adjust reservations and any affected meetings as necessary
Provide logistic support to a team of individuals that are traveling (e.g., provide maps between locations, make group dinner reservations, etc.)
Compile itineraries
Where needed, help with procurement of visas and identifying other necessary pre-travel prep (e.g., vaccinations)
Admin Operations
Support the HR, DEI, Editorial, advisory, core services, and the admin team members in managing various business/team priorities.
Assisting in managing the company events, weekly team meetings and workshops Vendor Management
Visa Processing for Project/Business Tours
Assisting in overall coordination and floor operations
Other responsibilities
Compile and submit monthly time and expense reports for directors and senior directors.
Work with staff, venues, and vendors to coordinate complex meetings, convenings, team retreats, and social events
Collaborate with other secretaries on phone coverage, work sharing, and general team support
Assist internal teams with tracking correspondence and data
Perform research as needed
Perform other related duties as requested or as responsibilities dictate
Qualifications
Bachelor’s Degree or related experience is required
4-5 years of experience providing direct administrative or program support to organizations and executives
Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required
Outstanding written and verbal communication skills are required
Must be able to work both independently and as an integral member of various teams
Strong organizational skills and attention to detail
Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
Interest in and enthusiasm for the nonprofit sector and the administrative field
Commitment to strong performance, high standard of accountability, and openness to feedback
Must be comfortable working in a fast-paced environment and calm under pressure
Must have an articulate, diplomatic, and highly responsive communication style
Must have a solution-oriented approach to conflicts
Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed
Location and Remote Work Flexibility
All Bridgespanner’s joining in Mumbai are expected to work in the Bridgespan Mumbai office at least 3 days per week. This policy is designed to offer meaningful opportunity for in-person relationship building and mentorship, while also offering staff considerable flexibility.
Operational details
Please submit your resume and cover letter in one combined PDF file.
***
Bridgespan aims for a world where all people have the opportunity to flourish. Given how society works today—as manifest in systems and mindsets that have developed over time—that opportunity is not accessible to all. We are committed to equity, specifically to doing work to help ensure that race, gender, and other dimensions of identity are not determinants of life outcomes and to building an organization where the diverse set of individuals we need can thrive in pursuit of their full professional potential, and to proactively addressing the systems that help or hinder these goals. It is a commitment to both external equity work and internal inclusivity that gets Bridgespan closer to achieving its mission.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Event Management Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.