Job Description
Job Description
Title: Executive Assistance
Location: Mumbai, India
Reports to: MD
What we expect?
• Serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. • Creative and enjoy working within a small, entrepreneurial environment that is mission driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
1. Executive Support
• Completes a broad variety of administrative tasks for the CEO & MD including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
2. Board Support and Liaison
• Serves as the CEO's administrative liaison to NeoNiche’s board of directors • Assists board members with travel arrangements, lodging, and meal planning as needed • Maintains discretion and confidentiality in relationships with all board members • Adhere to compliance with applicable rules and regulations set in bylaws regarding board
and board Executive committee matters, including advance distribution of materials before meetings in electronic/paper format.
3. Senior Management Liaison
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans
• Communications, Partnerships, and Outreach ,Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general • Edits and completes first drafts for written communications to external stake holders.
4. Strategic Initiatives
• Works on Strategic Initiatives in coordinating the CEO's outreach activities • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Do you fit in?
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and partners.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions • Proficient in Microsoft Office (Outlook, Word, Excel, and Powerpoint) - Excel and PowerPoint should be serious strengths.
• Professional savvy in handling Social Media platforms in an active but circumspect manner • Any Graduate. Higher professional qualification is an added advantage.
• Ability to pull back people towards their accountability to promises made on the calendar would be a critical aspect of the role.
• High sense of personal accountability and intrinsically motivated candidate. • Candidate should have a Sales Mindset and strong delivery orientation.
What you can expect?
• An above industry standard paid leave policy inclusive of casual, sick, bereavement and quarantine leave.
• “NeoVitalize” – a unique paid leave system dedicated towards spending time with oneself as well as with family and friends.
• Intensive performance linked incentives.
• Best in industry rewards and recognition system.
• Maternal as well as paternal benefits.
• Pet adoption policy.
• LGBTQ inclusive work culture.
• Flexible timings.
• Special travel policies.
• Focused learning and development.
• Horizontal and vertical growth. and much more…
Title: Executive Assistance
Location: Mumbai, India
Reports to: MD
What we expect?
• Serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. • Creative and enjoy working within a small, entrepreneurial environment that is mission driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
1. Executive Support
• Completes a broad variety of administrative tasks for the CEO & MD including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
2. Board Support and Liaison
• Serves as the CEO's administrative liaison to NeoNiche’s board of directors • Assists board members with travel arrangements, lodging, and meal planning as needed • Maintains discretion and confidentiality in relationships with all board members • Adhere to compliance with applicable rules and regulations set in bylaws regarding board
and board Executive committee matters, including advance distribution of materials before meetings in electronic/paper format.
3. Senior Management Liaison
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans
• Communications, Partnerships, and Outreach ,Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general • Edits and completes first drafts for written communications to external stake holders.
4. Strategic Initiatives
• Works on Strategic Initiatives in coordinating the CEO's outreach activities • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Do you fit in?
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and partners.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions • Proficient in Microsoft Office (Outlook, Word, Excel, and Powerpoint) - Excel and PowerPoint should be serious strengths.
• Professional savvy in handling Social Media platforms in an active but circumspect manner • Any Graduate. Higher professional qualification is an added advantage.
• Ability to pull back people towards their accountability to promises made on the calendar would be a critical aspect of the role.
• High sense of personal accountability and intrinsically motivated candidate. • Candidate should have a Sales Mindset and strong delivery orientation.
What you can expect?
• An above industry standard paid leave policy inclusive of casual, sick, bereavement and quarantine leave.
• “NeoVitalize” – a unique paid leave system dedicated towards spending time with oneself as well as with family and friends.
• Intensive performance linked incentives.
• Best in industry rewards and recognition system.
• Maternal as well as paternal benefits.
• Pet adoption policy.
• LGBTQ inclusive work culture.
• Flexible timings.
• Special travel policies.
• Focused learning and development.
• Horizontal and vertical growth. and much more…
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the MIS Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.