Job title :Executive Assistant
Location: Pune

About Barclays
Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective
Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Working Flexibly

We're committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers' and clients' needs. Whether you have family commitments or you're a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs

BUK & BX – All locations

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We're flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances These requests will be reviewed and agreed for a period of time i.e., will have a start and end date.
Please discuss the detail of the working pattern options for the role with the hiring manager.

Introduction:
The candidate will be responsible for providing professional and efficient EA/PA support to the Managing Directors / Directors (MD/Ds) within Legal & BCS (Barclays Corporate Secretariat). The successful candidate will need to take an active interest in understanding the environment they work in, building an understanding of the bank's processes and objectives so the MD/Ds they support can rely on their judgment to understand relative priorities and how the various appointments, meetings and outputs contribute towards that. Pro-efficient in Communication and Presentation skills.

What will you be doing?

• Providing administrative support to 3-4 Managing Directors or Directors.

• Maintaining multiple calendars, organising and scheduling meetings, and arranging video conferences / meeting rooms, where required.

• Tracking of acceptances and declines for internal and external meetings and taking necessary follow up steps.

• General administrative duties, including maintaining holiday records, creating and maintaining team distribution lists and ordering stationery.

• Solving simple IT issues, and liaising with the IT Desk and Go To Team to resolve day-to-day issues.

• Raising Entertainment / Colleague Engagement requests using GEPOC, where required.

• Managing and organising the on-boarding of new joiners and off-boarding of leavers for the team.

• Booking and managing all travel arrangements, accommodation, visas, and preparing travel business itineraries.

• Processing expenses ensuring they are reconciled in a timely manner ahead of deadline and adhering to Barclays Global Travel and Expense Policy.

• Maintaining confidential and sensitive information – acting with discretion and integrity at all times.

• Working closely with other EAs in Legal & BCS to provide full extensive administrative support and coverage to the team, ensuring workload is covered during absences and busy periods.

• Working with Business Management regarding various business management requirements, where required.

What we're looking for:

• Excellent written and communication skills with a high-level of attention to detail and accuracy, and the ability to prioritise and operate under pressure in a fast-moving environment

• High level of skill/competency in IT– relevant packages e.g. Outlook, Word, PowerPoint and Excel.

• Proven track record of providing administrative support to Managing Directors and Directors.

• Ability to provide administrative support in a location agnostic manner (i.e. principals could be based in a different office / location).

• Able to work seamlessly with other assistants as and when required but also to be able to work on their own to achieve deadlines and business goals.

• Proven experience of working within a fast paced and demanding environment within professional service organisations, a corporate or financial institution.

• Adaptable and resilient.

• Knowledge of office administration procedures.

Skills that will help you in the role :

• Bachelor's in any stream

• Expert in MS Office – Excel, word, PowerPoint etc

• Prior EA Experience

• Familiar with tools - Coupa and Concur Expenses

Where will you be working?
Pune

Be More at Barclays
At Barclays, each day is about being more – as a professional, and as a person. 'Be More @ Barclays' represents our core promise to all current and future employees. It's the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and Be More Valued for who you are.
Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.
Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.
Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect
We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution.
Integrity
We operate with honesty, transparency and fairness in all we do.
Service
We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.
Excellence
We champion innovation, and use our energy, expertise and resources to make a positive difference.
Stewardship
We prize sustainability, and are passionate about leaving things better than we found them.

Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.

Empower
Trust and support each other to deliver. Make decisions with those closest to the topic. Include diverse perspectives. Celebrate success and learn from failure.
Challenge
Question whether things can be done better. Use insights based on data to inform decisions. Be curious about how we can adapt and improve. Speak up and be open to alternative viewpoints.
Drive
Focus on outcomes. Deliver with pace. Be passionate and ambitious about what we do. Take personal responsibility. Actively build collaborative relationships to get things done.

#Change Delivery and Service Management