Executive Assistant

BWH Required Skills:

The successful applicant will work in compliance with all relevant and applicable legislation and Hospital Policies and Procedures, will practice the Bluewater Health Standards of Performance Excellence and will fulfill their role within the Attendance Support Program parameters. The successful applicant will also possess effective communication and interpersonal skills, will have the ability to work independently and as part of a team, and will have strong attention to detail and accuracy.

Each member of Bluewater Health is called to embrace patient and family-centred care in its fullest form. This includes using techniques and strategies to communicate “I care and I respect you,” providing information in a way patients and families can understand, listening to patients and families to learn what an exemplary healthcare experience means to them, and seeking their perspective throughout their stay and during improvement initiatives.

Qualifications:

Successful completion of a college diploma in Office Administration, or equivalent required

Post-secondary education in Business/Administration/Commerce preferred

Principal Duties:

Provides administrative support to the whole of the SL OHT

Provides administrative support and coordinates the appointment schedule for the Executive Lead in a professional, efficient and confidential manner

Functions as a member of the Sarnia Lambton Ontario Health Team

Assists in developing and achieving objectives and goals by coordinating activities with multiple agencies and or committees

Assists in development/presentation of projects and committee work

Responsible for managing the day-to-day office operations and acts as a liaison with the Executive Lead and stakeholders

Performs varied secretarial/clerical functions in a confidential manner including photocopying, mail sorting and distribution, transcribing letters and memoranda, transcribing and distributing policies and procedures, newsletters, etc.

Organizes meetings and appointments, including booking rooms and arranging for room set up and equipment

Completes details for attendance at seminars/conferences including registration, hotel and travel arrangements

Assists in preparation of Agenda and transcribes and distributes Agendas and notices of meetings, record minutes and support activities of committees

Completes continuing education requirements as necessary

Other related duties as assigned

Statement:

Bluewater Health is an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. If you require any accommodations to fully and fairly participate in the application, interview or selection processes, please contact the Human Resources Department at (51+) 464-4400 extension 83+1 or humanresources@bluewaterhealth.ca and we will endeavor to provide a suitable accommodation in a manner that takes into account your accessibility needs.

We thank you in advance for your interest in Bluewater Health, however, only those applicants selected for an interview will be contacted. In accordance with Bluewater Health policy, offers of employment to prospective employees are conditional upon the successful completion and disclosure of a Police Records/Vulnerable Sector Check.