Job Description
You Lead the Way. We’ve Got Your Back.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.
How will you make an impact in this role?
An opportunity exists for an experienced executive assistant to join the American Express Corporate Affairs and Communications team to provide administrative support to the Vice President, Corporate Affairs and Communications, as well as the broader Corporate Affairs and Communications team.
To be successful in this role, you will need to demonstrate experience working in an executive assistant or workplace administration position, with strong organisational skills, attention to detail and an ability to manage multiple tasks and priorities simultaneously.
The successful candidate will have the ability to adapt and thrive within a well-established corporate culture. It is essential this role be capable of engaging and collaborating with colleagues at the highest levels of the organisation in Australia and New Zealand and be able to collaborate and coordinate activities with colleagues across the globe. The role will require an ability to work well in a small team environment and be able to deliver work independently to a high standard.
Responsibilities include:
Coordinate scheduling and diary management
Organize the creation of weekly/monthly operational reports as required
Manage all financial reporting and supplier onboarding/processing.
Manage expense reporting and reconciliation for the VP’s corporate card.
Monitor department supplies and raise stationery orders, process purchase orders and other payment requests where required.
Support the team in delivery of internal and external communications outcomes including drafting content for press materials, monitoring media coverage, managing logistics for company-wide Town Hall meetings, arranging media hosting opportunities and posting content on Australia/New Zealand colleague Slack and intranet channels.
Minimum Qualifications
Proficiency in Microsoft Office Suite and other office software
Preferred Qualifications
Completed or studying a journalism or communications course
Certification in business administration
Experience in a similar role
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
Competitive base salaries
Bonus incentives
Support for financial-well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.
How will you make an impact in this role?
An opportunity exists for an experienced executive assistant to join the American Express Corporate Affairs and Communications team to provide administrative support to the Vice President, Corporate Affairs and Communications, as well as the broader Corporate Affairs and Communications team.
To be successful in this role, you will need to demonstrate experience working in an executive assistant or workplace administration position, with strong organisational skills, attention to detail and an ability to manage multiple tasks and priorities simultaneously.
The successful candidate will have the ability to adapt and thrive within a well-established corporate culture. It is essential this role be capable of engaging and collaborating with colleagues at the highest levels of the organisation in Australia and New Zealand and be able to collaborate and coordinate activities with colleagues across the globe. The role will require an ability to work well in a small team environment and be able to deliver work independently to a high standard.
Responsibilities include:
Coordinate scheduling and diary management
Organize the creation of weekly/monthly operational reports as required
Manage all financial reporting and supplier onboarding/processing.
Manage expense reporting and reconciliation for the VP’s corporate card.
Monitor department supplies and raise stationery orders, process purchase orders and other payment requests where required.
Support the team in delivery of internal and external communications outcomes including drafting content for press materials, monitoring media coverage, managing logistics for company-wide Town Hall meetings, arranging media hosting opportunities and posting content on Australia/New Zealand colleague Slack and intranet channels.
Minimum Qualifications
Proficiency in Microsoft Office Suite and other office software
Preferred Qualifications
Completed or studying a journalism or communications course
Certification in business administration
Experience in a similar role
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
Competitive base salaries
Bonus incentives
Support for financial-well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.