Executive Assistant

Location

Sydney NSW 2000

Full job description

Company Description

Since 2002, KordaMentha has been entrusted with some of the region’s most complex and sensitive commercial situations. We are an advisory and investment firm at heart, helping corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value.

But we are so much more than that.

Fiercely independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community across the breadth of the Australian market. We provide bold and impactful solutions delivering growth, certainty, and value.

There is strength in difference. And we are different.

Job Description

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to our Real Estate Partners and Executive Directors. This role encompasses a range of responsibilities including managing diaries and travel arrangements, word processing, and general administrative coordination. In addition, the Executive Assistant will extend their support to wider teams, ensuring smooth day-to-day operations and helping maintain a high standard of service across the organisation.

Key Responsibilities:

Manage diaries, arrange meetings, and communicate with VIP clients and C-suite executives.

Prepare presentations, reports, and correspondence for senior leadership.

Coordinate travel and accommodation for executives.

Organize client functions, marketing events, and meetings, including technical setup and catering.

Handle incoming calls and emails, ensuring prompt action and follow-up.

Assist with expense reports, timesheets, invoicing, WIP reports, and CRM updates.

Assist with group projects and research requests as required.

Provide general administrative support, including document preparation, photocopying, and creating reports.

Qualifications

Previous experience as an Executive Assistant in a professional services environment preferred.

Exceptional organisational skills and strong attention to detail.

Proven ability to manage multiple responsibilities, demonstrate initiative, and take a proactive approach.

Ability to interact in a professional manner at all times, with strong verbal, interpersonal and communication skills.

PC proficient including advanced Microsoft Office (Word, Excel, PowerPoint and Outlook).

Confident in multiple technology systems including SharePoint, video conferencing and exposure to CRM beneficial.

Skilled in multitasking, managing and meeting competing deadlines.

Ability to work well under pressure.

Capable of working independently and collaboratively within a dynamic team setting.

Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.

Ability to adopt a ‘hands on’ approach.

Additional Information

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches.

Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.