Executive Assistant to ARC Laureate Fellow
Executive Assistant to ARC Laureate Fellow with the Faculty of Arts and Social Sciences
Casual Contract with working from home flexibility
HE06 Step 1 $70.63 per hour excluding Superannuation
About the opportunity
PRIMARY FUNCTION
The Executive Assistant provides professional executive support tailored to the needs of the designated Executive leader. They ensure streamlined operational and administrative functions while understanding the executive’s key priorities and the overarching work area goals.
DECISION MAKING AND DELEGATIONS OF AUTHORITY
The Executive Assistant works under broad supervision, performing tasks as directed and in accordance with defined responsibilities. They choose appropriate methods of work and plan and prioritise tasks. They also resolve routine matters related to responsibilities and collaborate with others to resolve complex matters.
The Executive Assistant will work under general supervision with direction provided on key accountabilities. They will have discretion to choose between established methods and sequences provided set priorities and deadlines are met. They will be expected to exercise a degree of knowledge and judgement in resolving problems associated with day-to-day matters and operating procedures directly linked to their key accountabilities. The job-holder will carry out the key accountabilities of their role and will utilise initiative and awareness in identifying and raising problematic and complex issues to the Executive Officer. They may provide sound advice regarding known policies and procedures and more complex advice that has been reviewed and approved by the Executive Officer
Responsibilities
provide high level professional executive support and manage the general day to day operational and administrative activity of the work area.
respond to enquiries in person, by phone and email to internal and external parties to the University.
identify and prioritise strategic and operational significance of incoming enquiries and correspondence, determine level of response required, and obtain additional information as necessary.
facilitate the flow of information on behalf of the executive, including gathering background information and dissemination of information.
manage the drafting, reviewing, and formatting of correspondence and reports ensuring all documentation is available when needed.
manage expenditure and payment processing ensuring correct allocation and reconciliation of paperwork.
develop and maintain excellent working relationships with key stakeholders and staff across the University, as well as with a broad range of external stakeholders.
Undertake other duties and projects appropriate within the classification level as required.
About you
The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant who demonstrates:
prior experience with Concur, Campus Assist, UniBuy and PowerBI
excellent skills in operating relevant computer applications, including word processing, spread sheets, presentations, communications and database applications.
excellent written and oral communication skills and an ability to deal with staff at all levels with tact and discretion
proven ability to build and maintain effective working relationships with internal and external clients to ensure that client needs are met
good organisational skills including accuracy, numeracy, attention to detail and the ability to prioritise workload effectively when required
the ability to actively contribute to the development of team goals and assist team members when required
an ability to effectively manage resources and facilities
strong problem-solving skills and the ability to use initiative and exercise sound judgement
Sponsorship / work rights for Australia
Please note: Visa sponsorship is not available for this position.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats , please contact Michael Abelardo , Recruitment Consultant Recruitment Operations, by email to michael.abelardo@sydney.edu.au
© The University of Sydney
Click to view the Position Description for this role.
Applications Close
Sunday 03 August 2025 11:59 PM