Job Description
Bring your skills and experience to a role where your work directly supports Rescue and Special Operations, helping deliver critical services while growing your career with Australia’s largest health organisation
healthy work-life balance with flexible work arrangements, 1x paid Allocated Day Off each month, and a variety of leave options.
Boost your take-home pay with generous salary packaging benefits of up to $9,000, plus additional meal and entertainment options.
Work in a modern, purpose-built workspace with excellent transport links and plenty of nearby cafés, restaurants, and amenities at Sydney Olympic Park.
Grow your opportunities within one of Australia’s largest public sector health organisations.
About the Opportunity
This role provides high-level executive, administrative and secretarial support to the Associate Director, Rescue & Special Operations, as well as broader support across the Special Operations Unit (SOU). You will act as a trusted partner to senior leadership, managing complex diaries, correspondence, briefing papers and reports, while coordinating meetings and the Associate Directors priorities. Operating in a confidential and high-pressure environment, you will ensure the efficient functioning of the Unit and support critical operational and strategic activities via strong administrative support.
Click here for the Role Description and Position Conditions and General Information
About You
You thrive in a fast-paced, confidential environment and enjoy supporting senior leaders through high-level administrative and executive support. You are highly organised, adaptable, proactive and confident working with a wide range of internal and external stakeholders.
You bring:
Strong organisational skills, and attention to detail with the ability to manage confidential correspondence, records and data accurately.
Clear and professional written and oral communication skills, with a demonstrated ability to maintain confidentiality.
Advanced administrative and keyboard skills, including word processing, presentations, spreadsheets and database use.
Excellent time management skills, with the ability to prioritise competing tasks.
The ability to work independently and collaboratively as part of a team.
Highly developed office management skills, including meeting coordination, managing agendas, minute-taking and preparing presentations.
Strong computer literacy across the Microsoft Office suite and experience using records management systems such as inReach, Content Manager and other platforms used within NSW Ambulance is desirable, however, not essential.
Essential criteria to apply:
Minimum 2 years (full-time) administration experience.
The ability to work at the primary location of employment (Sydney Olympic Park).
How to Apply
Please respond to the below two questions (max 4000 characters including spaces) and submit this with your CV and other required information.
Question 1: Describe a situation where you were required to manage highly confidential or sensitive information. What steps did you take to ensure confidentiality was maintained?
Question 2: Executive Assistants often support multiple internal “customers.” Tell us about a time you managed competing or urgent requests from different stakeholders. How did you prioritise and what was the result?
Additional Information
NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
Eligibility lists and talent pools may be created and used to fill temporary or permanent vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role. Responses generated by AI tools (including ChatGPT or similar platforms) will be marked down during assessment. Please ensure your application is written in your own words.
Shortlisted candidates will be invited to attend in person interviews, where their knowledge and suitability for the role will be assessed directly.
Contact People
Please contact Annemarie Snowdon on [email protected] if you have any questions about this role.
For Aboriginal candidates who would like to talk to NSW Ambulance’s Aboriginal Workforce Consultant, please contact Leonie Garvey on [email protected]. Support is also available through the Stepping Up website.
Please contact [email protected] if you require any adjustments to the recruitment process so we can support you to present your best self.
NSW Ambulance is committed to creating a diverse and inclusive environment which reflects the community we serve. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTIQA+, neurodiverse individuals, and people with disabilities to apply!
Employment Type: Permanent Full-time
Position Classification: Snr Admin Assist Gde 2
Salary range: $78,321 per annum – $80,265 per annum + 12% Super + Benefits
Location: Sydney Olympic Park
Applications Close: 11:59 PM on 08/03/2026
healthy work-life balance with flexible work arrangements, 1x paid Allocated Day Off each month, and a variety of leave options.
Boost your take-home pay with generous salary packaging benefits of up to $9,000, plus additional meal and entertainment options.
Work in a modern, purpose-built workspace with excellent transport links and plenty of nearby cafés, restaurants, and amenities at Sydney Olympic Park.
Grow your opportunities within one of Australia’s largest public sector health organisations.
About the Opportunity
This role provides high-level executive, administrative and secretarial support to the Associate Director, Rescue & Special Operations, as well as broader support across the Special Operations Unit (SOU). You will act as a trusted partner to senior leadership, managing complex diaries, correspondence, briefing papers and reports, while coordinating meetings and the Associate Directors priorities. Operating in a confidential and high-pressure environment, you will ensure the efficient functioning of the Unit and support critical operational and strategic activities via strong administrative support.
Click here for the Role Description and Position Conditions and General Information
About You
You thrive in a fast-paced, confidential environment and enjoy supporting senior leaders through high-level administrative and executive support. You are highly organised, adaptable, proactive and confident working with a wide range of internal and external stakeholders.
You bring:
Strong organisational skills, and attention to detail with the ability to manage confidential correspondence, records and data accurately.
Clear and professional written and oral communication skills, with a demonstrated ability to maintain confidentiality.
Advanced administrative and keyboard skills, including word processing, presentations, spreadsheets and database use.
Excellent time management skills, with the ability to prioritise competing tasks.
The ability to work independently and collaboratively as part of a team.
Highly developed office management skills, including meeting coordination, managing agendas, minute-taking and preparing presentations.
Strong computer literacy across the Microsoft Office suite and experience using records management systems such as inReach, Content Manager and other platforms used within NSW Ambulance is desirable, however, not essential.
Essential criteria to apply:
Minimum 2 years (full-time) administration experience.
The ability to work at the primary location of employment (Sydney Olympic Park).
How to Apply
Please respond to the below two questions (max 4000 characters including spaces) and submit this with your CV and other required information.
Question 1: Describe a situation where you were required to manage highly confidential or sensitive information. What steps did you take to ensure confidentiality was maintained?
Question 2: Executive Assistants often support multiple internal “customers.” Tell us about a time you managed competing or urgent requests from different stakeholders. How did you prioritise and what was the result?
Additional Information
NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
Eligibility lists and talent pools may be created and used to fill temporary or permanent vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role. Responses generated by AI tools (including ChatGPT or similar platforms) will be marked down during assessment. Please ensure your application is written in your own words.
Shortlisted candidates will be invited to attend in person interviews, where their knowledge and suitability for the role will be assessed directly.
Contact People
Please contact Annemarie Snowdon on [email protected] if you have any questions about this role.
For Aboriginal candidates who would like to talk to NSW Ambulance’s Aboriginal Workforce Consultant, please contact Leonie Garvey on [email protected]. Support is also available through the Stepping Up website.
Please contact [email protected] if you require any adjustments to the recruitment process so we can support you to present your best self.
NSW Ambulance is committed to creating a diverse and inclusive environment which reflects the community we serve. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTIQA+, neurodiverse individuals, and people with disabilities to apply!
Employment Type: Permanent Full-time
Position Classification: Snr Admin Assist Gde 2
Salary range: $78,321 per annum – $80,265 per annum + 12% Super + Benefits
Location: Sydney Olympic Park
Applications Close: 11:59 PM on 08/03/2026
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to Associate Director Rescue and Special Operations position is now open for candidates interested in the Admin Executive sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
