Job Description
Full job description
Vacancy Details
Position:
Organisation Unit:
Location:
Tenure:
Closing:
Synopsis:
Calling all Admin & Business support superstars!
$87,550 - $92,884 (based on skills & experience) + 12% superannuation
Permanent, full-time
About the role
We're looking for a dynamic Executive Assistant to deliver high-level, forward-thinking administrative support to our Director of City Property!
In this pivotal role, you’ll ensure the smooth operation of the business area by delivering a range of administrative and support functions within a complex, political, and multi-faceted organisational environment. You’ll expertly manage competing priorities, streamline daily operations, and most importantly, anticipate the Director’s needs before they arise.
The branch is responsible for managing and protecting Council’s $4.7 billion property and asset portfolio, including strategic property management, facilities and venue management, workplace services, building maintenance and long term asset planning.
The branch leads and manages key projects that support environmental and social sustainability, address strategic property matters and guide long term asset renewal. It also provides strategic advice on commercial and community focused developments and maintains strong relationships with landowners and tenants, operators, suppliers, contractors, and government agencies.
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You are a highly organised and proactive person who enjoys supporting senior leaders in a busy environment. You are confident managing day to day tasks, juggling priorities and staying one step ahead to keep things running smoothly.
You communicate clearly and professionally, build strong working relationships and handle sensitive information with care. Approachable and adaptable, you take a practical, solutions focused approach and enjoy contributing to positive outcomes for the team and the organisation.
What your experience might look like
Substantial experience in an administrative support delivery function with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.
Proven ability to work independently and collaboratively within a team environment supporting productive relationships with people at all levels.
Ability to develop, implement and maintain sound systems and processes to drive efficiency across administrative functions whilst leading and educating others within a continuous improvement environment.
Benefits of working with us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
Attach your updated resume
Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Tuesday 24 March 2026
A few important things to note – don’t miss out!
Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.
Need more info?
Refer to the position description below or contact Trudi Cummins, Director City Projects Trudi.Cummins@melbourne.vic.gov.au
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
Vacancy Details
Position:
Organisation Unit:
Location:
Tenure:
Closing:
Synopsis:
Calling all Admin & Business support superstars!
$87,550 - $92,884 (based on skills & experience) + 12% superannuation
Permanent, full-time
About the role
We're looking for a dynamic Executive Assistant to deliver high-level, forward-thinking administrative support to our Director of City Property!
In this pivotal role, you’ll ensure the smooth operation of the business area by delivering a range of administrative and support functions within a complex, political, and multi-faceted organisational environment. You’ll expertly manage competing priorities, streamline daily operations, and most importantly, anticipate the Director’s needs before they arise.
The branch is responsible for managing and protecting Council’s $4.7 billion property and asset portfolio, including strategic property management, facilities and venue management, workplace services, building maintenance and long term asset planning.
The branch leads and manages key projects that support environmental and social sustainability, address strategic property matters and guide long term asset renewal. It also provides strategic advice on commercial and community focused developments and maintains strong relationships with landowners and tenants, operators, suppliers, contractors, and government agencies.
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You are a highly organised and proactive person who enjoys supporting senior leaders in a busy environment. You are confident managing day to day tasks, juggling priorities and staying one step ahead to keep things running smoothly.
You communicate clearly and professionally, build strong working relationships and handle sensitive information with care. Approachable and adaptable, you take a practical, solutions focused approach and enjoy contributing to positive outcomes for the team and the organisation.
What your experience might look like
Substantial experience in an administrative support delivery function with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.
Proven ability to work independently and collaboratively within a team environment supporting productive relationships with people at all levels.
Ability to develop, implement and maintain sound systems and processes to drive efficiency across administrative functions whilst leading and educating others within a continuous improvement environment.
Benefits of working with us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
Attach your updated resume
Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Tuesday 24 March 2026
A few important things to note – don’t miss out!
Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.
Need more info?
Refer to the position description below or contact Trudi Cummins, Director City Projects Trudi.Cummins@melbourne.vic.gov.au
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to Director City Property position is now open for candidates interested in the Work from home Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.